The Collections Section

'Collections' are user-generated "albums" of species and observations (usually relevant to a geographical location). Collections can be created for someone's private property, for a local reserve, large areas or State & National Parks, anything.

The best Collection names will include a category (eg. Plants, Native Plants, Moths, Butterflies, Birds, Dragonflies) and a nearest town or some other well known name. For example, "Plants of the Castlemaine Area", "Plants of 410 Gap Road, Riddells Creek", "Plant of Evans St Grassland, Sunbury", "Butterflies of Riddells Creek", "Birds of the Macedon Range". This way, when searching for a collection or range of collections, and when using the advanced search system, all collections from a particular area can be found easily.

The first page you come to when you enter the Collections Section simply lists all the Collections. By default this page shows the 'Details' of all collections, namely the name of the collection, the collection description and the title photo for that collection. Click on 'Basic' if you just want a simple list of collection names. At any point, click on the name or the photo to enter that collection.

Inside the Collection

When you have selected the Collection you want to look at, the first page that comes up by default is the 'Summary' page for the collection. Note there are 5 tabs in total that you can choose:
  • 'Summary' - This is the default screen. It shows the title photo, how many species are listed, some recently added species, some recent observations added to that collection, and a map showing the rough area for that collection (if this has been set up by the collection admin). If you have admin access to a collection (eg. if you set up the collection) then on this page you can edit the name of the collection, the description and add/change the title photo.
  • 'Species' - This page shows all the species listed in the collection. By default you are taken to the 'Details' tab which shows thumbnail photos and the scientific and common names of each species. Click on the 'Basic' tab to get a simple list of species, or click on the 'Photos' tab to get larger photos of each species that has a photo in NatureShare (hover over the photo to see the species name). At any time, click on a photo or species name to see that Species' page.
    The first line of text this page tells you if 'This species list is unlocked' (or locked). This is set by the Collection admin when setting up the Collection (see below). If it is unlocked, members can click on 'Add a new species' to add a new species to the Collection and click on 'Show delete links' to delete a species from the Collection.
    Quick Tip: Large collections can have many pages of thumbnails and if what you want is page 14 it seems hard to get there. Here's how you do it. Click 'next' to get page 2. When on page 2 you will see the web address change to, for example, <http://natureshare.org.au/collection/14/species/?mode=details&page=2>. On the web address you can change the number from 2 to 14, eg. to <http://natureshare.org.au/collection/14/species/?mode=details&page=14>. This is a quick way to navigate around large collections.
    To see what has been changed on the list recently click on the 'Audit log'.
  • 'Observations' - Under this tab you can view all observations that have been added to the Collection (including observations with and without photos). Most recent observations are listed first.
    The first line of text this page tells you if 'This observations list is unlocked' (or locked). This is set by the Collection admin when setting up the Collection (see below). If it is unlocked, members can click on 'Show delete links' to delete an observation from the Collection. Members can add observations to the collection via the Observations Section.
    IMPORTANT: If an observation is made and added to the collection and if the species observed is not on the Collection's species list, the Collection species list does NOT automatically update. This is to avoid the common situation where people might name it as 'Geranium spp.' because they don't know what it is to species level (and there are other examples like this). Only when the newly observed species is confirmed should you go to the 'Species' tab and click on 'Add a new species'.
    To see what has been changed on the list recently click on the 'Audit log'.
  • 'Map' - To view a map of the general area covered by the Collection (this has to be set up by the Collection admin). Often the 'Hybrid' map is the best to use when setting the map for the Collection.
  • 'Members' - This is where you can 'Join' and become a member of a collection.

Starting a New Collection and Changing the Member Settings

Setting up a Collection - follow these easy steps:
  • Summary
    • Add the Collection title.
    • Add the Collection description.
    • Upload a photo as the Collection's title photo.

  • Species
    • Click on 'Edit locked status'. Un-tick the 'Species-list locked' box.
      It is very important that you set this up correctly for your collection. It is recommended all Collections are set to 'unlocked' unless there is a good reason not to - it might be a bit scary but sharing and trusting others is very important to get the most out of NatureShare. Note that the default setting is 'locked' as a fail-safe mechanism.
    • If you have a species list already, you can enter a species list for the Collection in two ways:
      1. Add species one by one via the 'Add a species' link. This can be done at a rate of 100-200 species per hour. Quick Tip: If you have lots of species to add, click on the 'Add a species' link many times to fill the page before entering the species names.
      2. You can add existing species list in csv format via the 'Data upload' link. Follow the guidelines that are given on the Data upload page. The file format is:
      •  ns:name
         Acacia aculeatissima
         Brunonia australis
         ...
        If the spelling of the one or more name is incorrect (ie. different to the spelling of the species name as used in NatureShare), no species are uploaded and a csv file is sent back to this area with details of the errors. This process is automated and takes just a few minutes. Any errors must be corrected before the file will be accepted. Alternatively, if you have some errors, create a new csv file, delete all the erroneous names, use 'Data upload' to load the new file with the correct names, then upload the erroneous names separately later). Why doesn't it upload the ones that are correct? If it did, many users wouldn't realise that it missed one or two - so this is a necessary fail-safe mechanism.

  • Observations
    • Click on 'Edit locked status'. Un-tick the 'Observation-list locked' box.
      It is very important that you set this up correctly
      for your collection. It is recommended all Collections are set to 'unlocked' unless there is a good reason not to - it might be a bit scary but sharing and trusting others is very important to get the most out of NatureShare. Note that the default setting is 'locked' as a fail-safe mechanism.

  • Map
    • Zoom in so it shows roughly where the Collection area is. Once complete, click on 'Set current map settings' and save.

  • Members
    • Click on 'Edit locked status'. Un-tick the 'Member-list locked' box.
      It is very important that you set this up correctly for your collection. It is recommended all Collections are set to 'unlocked' unless there is a good reason not to - it might be a bit scary but sharing and trusting others is very important to get the most out of NatureShare. Note that the default setting is 'locked' as a fail-safe mechanism.

Subpages (1): Start a New Collection
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