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Internet and Email Etiquette for Students

Guidelines for Email Etiquette for Students:

  1. Get a professional sounding email. turdbkt00013@gmail.com and fluffychick20001@hotmail.com are NOT appropriate. 
  2. Use an appropriate title in the Subject Line of the message. Your sender wants to know what your message is about before s/he opens it. Do not leave the subject line blank. 
  3. Start with an appropriate greeting to the person (or people) you are addressing. Finish with a comma and a line break. An example is: "Hello Ms. Quinn," (and then skip a line before starting your message). 
  4. Just like writing a letter, use proper grammar. This includes using full sentences, punctuation and spelling. Do NOT write in all capital letters. This comes off as yelling or hostile to your message recipient. 
  5. Be concise and to the point. 
  6. End your message with an appropriate salutation and your name, just like a formal letter. Example: "Sincerely, Kelsey Quinn" 
  7. If the person needs to contact you back, leave your contact information below your name. 
  8. Last, but certainly BEFORE you send your email, PROOF READ YOUR EMAIL. Read it aloud to yourself to make sure it makes sense. Look for any grammar or spelling errors. Make sure the tone of your message conveys what it should and does not sound hostile or angry.

Other things to consider when using Email: 
  1. Be professional. 
  2. Email is NOT private. 
  3. Don't email angry. 
  4. Keep it clean. 
  5. Don't use email as an excuse to avoid personal contact. 
  6. Don't send chain letters, virus warnings, or junk mail. 
  7. If you are sending a homework document, DO NOT copy and paste it into the message. Attach it as a file and let the person know that it is attached. 
  8. Refrain from sending one-line messages and replies. Unless someone specifically asked you for a response, an "K" message is not necessary. 
  9. When responding to a message, know the difference between "Reply" and "Reply All." If you want to reply to just the sender of the message, you click "Reply." If you want all of the others included in the message to see your response, click "Reply All." Use the Reply All button only when necessary.  
  10. Be sparing with group mail. 
  11. When sending a message, know the difference between "To", "CC", and "BCC". Use the "To" box for the message's primary recipients. Use the "CC" (carbon copy, courtesy copy) when you want someone else to see your message. Use "BCC" when your recipients don't need to know each other are recieving the message. This is often used with confidential email addresses.