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Monitoring & Evaluation

1. Purpose of Monitoring and Evaluation (M & E)

The purpose of M & E is to see whether the project is achieving the impacts, outcomes and outputs set out for it, as discussed in Section 1. The objective of the project is to ensure continued effective use of the rehabilitated national and provincial road network in support of the economic development in Cambodia. It will do so by improving the institutional and technical capacity of the Ministry of Public Works and Transport for road maintenance planning, budgeting and operations, and by expanding and strengthening maintenance activities. It is to be ensured that the M & E team and the RMDS team cross reference their out put information for further refinement of the program.

M & E is intended to assist everyone working on the project to see whether the road maintenance and capacity building activities are achieving the desired objectives, and if they are not to guide decisions on appropriate corrective actions. It is important to keep this context in mind when reading this section.

2. M & E Frameworks

IDA and ADB have both developed frameworks to monitor and evaluate the impacts, outcomes and outputs of the project with similar (but not identical) indicators and targets.

One of the objectives of the project is to monitor and evaluate the impacts, outcomes and outputs of their support to RGC for the project with a view to create a permanent capacity within MPWT to undertake M & E of road maintenance programs on an ongoing basis. ADB requires DGPW to establish project performance monitoring and evaluation for the Project in accordance with ADB's Guidelines for Preparing a Design and Monitoring Framework (2007) and integrate it with the existing management information system.

3. Consultant Support

A consultant is to be appointed to assist MPWT with the project M & E, and to develop a permanent capacity within MPWT to undertake M&E. A key initial focus of the consultant will be to harmonize the two M&E Frameworks and the Indicators to be monitored.

4. Data Collection

M & E relies on data collection. It is important to collect “baseline data” at the start of the project, and then to collect the same data on a regular basis throughout the project life.

Frequency of Data Collection. Within 12 months of ADB loan effectiveness, DGPW will conduct surveys to establish baseline data for subsequent performance monitoring. A second round of surveys will be carried out before a midterm review of the Project and a third round will be carried out 6 months before project completion (for use in the Project Completion Report). The baseline and impact surveys will include appropriate control areas and will assess all interventions under the Project. Other data will be collected on an annual basis to assist in the definition of annual works programs. Further details will be developed by the M&E consultant.

Sources of Data. The main sources of data will include, but not be limited to, (i) secondary data from the Borrower’s sources, (ii) traffic counts, (iii) freight and passenger surveys, and (iv) traffic accident statistics. In addition, a set of indicators reflecting transport costs, tariffs, and mobility will be developed to assess the effects of the improved roads. DGPW is to submit a report to the donors summarizing the key findings of monitoring at inception, midterm review and project completion.

Data Collection Methods. The data collection methods will consist of:
(a) reviewing secondary data from central and local government statistics;
(b) review of project data and other relevant road and traffic data collected by MPWT; and
(c) conducting sample surveys among vehicle operators, road users and road neighbors.

Data Collection Responsibilities. The MPWT-GDPW is responsible for measuring the indicators for project evaluation at project inception (baseline), mid term review, completion of implementation, and annually for 5 years after completion. MPWTGDPW is also responsible for measuring the indicators for Outcomes and Results/Outputs each year during implementation. Each assessment of the monitoring indicators will consist of an evaluation of changes that occurred in the preceding year. Comments and findings regarding the achievement of the target values of these project indicators will be included in the midterm review report.

MPWT-GDPW will be directly responsible for data on:
(a) Average road roughness,
(b) Classified traffic counts,
(c) Annual expenditures on maintenance (routine and periodic) of MPWT roads and bridges, and
(d) Economic impact indicators.

MPWT-GDPW with support from the GDT and the National Road Safety Committee will also provide baseline data and be responsible for:
(a) Impact of the road safety awareness campaign on attitudes toward road and pedestrian safety; and
(b) Average one-way passenger fares and freight transport rates for general cargo to and from predetermined points on the rehabilitated project roads.

5. M & E System Implementation

Other aspects of the implementation of the M & E System for the Project are to be developed by MPWT with the assistance of the consultant, as shown below. When agreed with the donors, the details of the system will then be included in the PAM/PIP.
Task 1 . Review the indicators and performance targets proposed by ADB, AusAID and IDA for the monitoring of the project, and suggest possible refinements to harmonize them which meet the Project Development Objectives, and the requirements of the different donors and MPWT;
Task 2 . Develop the survey methodology and sampling frame (as required) and the geographic locations for the different types of surveys required;
Task 3 . Train DPWT staff in survey techniques;
Task 4 . Assist DPWT in designing the survey schedule and survey manuals;
Task 5 . Coordinate the undertaking of the baseline surveys, and collection of other baseline data;
Task 6 . Assist MPWT in preparing a survey data analysis manual;
Task 7 . Ensure survey data is correctly analysed and stored in an electronic database in a “user friendly” format;
Task 8 . Assist MPWT in the design of user friendly survey reports, and their preparation;
Task 9 . Assist in establishing/strengthening the M&E function, included staffing and operational resources) in MPWT;
Task 10. Training of staff in M&E when appointed; and
Task 11. Coordinate the undertaking of the surveys and data collection to be carried out during and after the project according to the schedule. This will involve a repeat as required of Tasks 2 – 8.

Ramp MPWT,
Feb 3, 2011, 1:24 AM
Ramp MPWT,
Feb 3, 2011, 1:24 AM