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Milestones

Milestones: (recent on top)

On May 1st, 2017, the Clyde Brown School Project passed at the polls 1,087 to 698.  Since then, three additional project-related activities have occurred:

 

  • The Massachusetts Inspector General’s Office approved Millis’s application to use the ‘Construction Manager at Risk’ project approach. This type of approach requires a commitment by a Construction Manager (CM) to deliver the project within a Guaranteed Maximum Price.~ The CM will be an integral team member during the design/development stage while the construction documents are being developed, and will enable feedback on cost, schedule and constructability of the proposed project during the design phase. Unlike the traditional design-bid-built process, the CM at risk process improves the communication between the owner, designer, and contractors while assisting in reducing cost overruns via change orders incurred during other approaches. The Massachusetts School Building Authority (MSBA) granted an additional 1% reimbursement for this preferred method of construction.
  • The Massachusetts House and Senate approved and the Governor signed the Article 97 transfer of land from park to school control and additional land designated as park land on May 11, 2017, a requirement of the MSBA. The passing of the legislation allows the building of the new school in the preferred location, adjacent to the current Clyde Brown School. 
  • The MSBA at its May 12, 2017 Board of Director’s meeting approved an Estimated Total Facilities Grant of $20,951,710.~ In the event that the MSBA determines that any owner's and/or construction contingency expenditures are eligible for reimbursement, the Maximum Total Facilities Grant for the Proposed Project may increase to as much as $21,423,711. The final grant amount will be determined by the MSBA based on a review and audit of all project costs incurred by the Town in accordance with the MSBA's regulations, policies, guidelines, and the Project Funding Agreement.

Older updates:

The project reached a major milestone in March 2017 with the completion of the Schematic Design.  The ESBC is presenting the scope and budget to the community through a series of public information meetings in March and April.  The ESBC has submitted the Schematic Design Package on March 22nd to the MSBA for their review and approval.   The total project budget for approval at Town meeting is $51,765,857 this does not include the previously funded feasibility study. 


The ESBC provided an update email in September of 2016 for the progress that occurred over the summer.  A copy of that email attachment can be viewed here.  Memo update Sept 2016


Since we voted to fund the feasibility study and schematic design at both the special election in February and at the special town meeting in March a lot of work and planning has taken place to advance the Clyde Brown’s MSBA school building project (Elementary School Building Project (ESBP)).  The most significant milestones have been the hiring of Compass Project Management as the Owner’s Project Manager (OPM) and Tappe Associates as the Architect.   

 

Now that the ESBP project team has been formed there are several steps that take place under both a feasibility phase and a schematic design phase that, after significant community involvement and input, will eventually lead to another special election and town meeting, to approve a building project.     

 

Phase 3 – Feasibility Study:

 

During the Feasibility Study, the Project Team and the School District collaborate with the MSBA to document the items below.  We will be holding multiple community forums to gather input from the community throughout this process.

 

  • The District’s educational program

  • Generate an initial space summary

  • Document existing conditions

  • Establish design parameters

  • Develop and evaluate alternatives

  • Recommend the most cost effective and educationally appropriate preferred solution to the MSBA Board of Directors for their consideration

 

Phase 4 – Schematic Design:

 

Once the MSBA approves the Preliminary Design Program and a Preferred Schematic Report the ESBP team will develop a final design program and robust schematic design of sufficient detail to establish the scope, budget and schedule for the Proposed Project.

 

Phase 5 – Project Scope and Budget and Project Funding Agreements:

 

Based upon the completed Feasibility Study, the ESBP team and MSBA staff establishes and documents the project scope, budget, schedule, and MSBA financial participation to forward to the MSBA Board of Directors for their approval. Approval by the MSBA Board of Directors establishes the MSBA's participation in the proposed project. Once the District secures community authorization and financial support, the MSBA and the District enter into a Project Funding Agreement, which defines the scope, budget and schedule for the Proposed Project.

 

 

Time line



  • 04/13/16 (rescheduled date)  - Second Community Forum: "Reviewing the Alternatives"
  • 03/14/16 – School Building Committee meeting
  • 02/19/16 - The Preliminary Design Program (PDP) report was submitted to the MSBA for review and comments.  The PDP identifies potential options to be studied as part of the project including new school locations and renovation & addition options.
  • 02/17/16 – School Building Committee meeting, Approved the PDP report for submission to the MSBA.
  • 01/20/16 - First Community forum on "Listening" to the educational desires of the residents.
  • 01/15/16 - Teacher Workshop "Listening" to the needs of the elementary school educators.
  • 01/12/16 – School Building Committee meeting
  • 12/14/15 – the Board of Selectman vote to approve Tappe Associates contract in the amount of $529,565.


  • 12/2/15 – School Building Committee meeting
  • 11/17/15 – the MSBA’s Designer Selection Committee selects Tappe Associates to serve as the Architect for the feasibility study and schematic design 
  • 11/19/15 – the MSBA approves the selection of Compass Project Management as the feasibility study and schematic design’s Owner’s Project Manager (OPM.)  
  • 10/27/15 – School Building Committee meeting
  • 9/1/15 – School Building Committee holds its first meeting
  • 4/10/15 – the MSBA approves the feasibility study.


  • 3/9/15 - special town meeting on whether to fund the feasibility study.  The vote was 392 “Yes” to 6 “No” votes.


  • 2/23/15 - special election on whether to fund the feasibility study.  The vote was 359 “Yes” votes to 285 “No” votes. 


  • 1/14/15 – School Committee presents an overview of the feasibility study to the Finance Committee


  • 1/5/15 – School Committee presents an overview of the feasibility study to the Board of Selectmen
  • 7/29/14 – School Building Committee formed


  • 6/4/14 –MSBA invites Millis back into the process. 


  • 12/15/13 - MSBA informs Millis Public Schools that the 2013 SOI was not funded
  • 4/5/13 - Millis Public Schools submits a Statement of Interest to the Massachusetts School Building Authority for renovations and repairs to the Clyde Brown School








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CPM EBoard,
Oct 26, 2016, 11:28 AM
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