Board of Directors Meeting Minutes

Board of Directors Meeting July 15th, 2013. Called to order by Doug at 7:05. Absent: Jason (working) and Bob (vacation).

The June BOD minutes were unavailable.

The General Meeting minutes were reviewed and the Election Nomination openings have been corrected. 2 “Letters of Intent” have been received. Ron Pawloski and Matt Smith.

COMMITTEES:

Membership – 338 members. New member Pam Jasper. MOTION TO ACCEPT. 1ST BY KIM, 2ND BY PAUL.

Newsletter – any info send to Paul or Jeff. $200.00 to renew our bulk mailing. MOTION TO RENEW OUR BULK MAILING. 1ST BY MARCIE, 2ND BY JEFF. 1 OPPOSED.

Bar – Purchased a new register and set-up is tomorrow.

Executive session concerning an altercation that began in the bar. Issue resolved.

Docks – The poles for docks 4-7 will be set by Zak.

Range – help is needed for cutting and bending the steel for the ceiling.

Family Picnic – July 27th. Friday night set-up. Leon will provide music, there will be a car show, moon walk, bean bag tournament, gift bags ,chalk drawing and pie eating contest. Volunteers needed see Doug.

NEW BUSINESS:

There was a request for an additional porta – pottie by the docks in the ghetto (totaling 5). MOTION TO APPROVE THE 5TH PORTA POTTIE. 1ST BY KIM, 2ND BY KATHI. 1 OPPOSED.

Discussion about purchasing children’s activity books from the Ike’s. 2 age groups, 200 books for $100.00. We will take the money from the donation account. MOTION TO ORDER 100 BOOKS IN EACH AGE GROUP. 1ST BY JIM, 2ND BY JEFF. UNANIMOUS

There was a discussion about renting space in the boat storage area for a motor home.

OLD BUSINESS:

Workers are needed to finish the work on the front sidewalk. MOTION TO GET THE SUPPLIES NEEDED FOR REPAIRS. 1ST BY KIM, 2ND BY JEFF.

GOOD OF THE ORDER WAS CALLED AT 8:15 PM. 1ST BY MARCIE, 2ND BY KATHI.

Board of Directors Meeting 7/17/11

Called to order at 7:05 pm by Marion

Absent: Jason, Dan Cook, John Cisarik, Paul, Stan and Mike Burton was a no-show.

There was a moment of silence for Joe Goleb and Frank LaMatie.

Marion mentioned that the obituary book should be maintained by the secretary.

Marcie reported we have 2 new members bringing our total to 313.

MOTION TO ACCEPT THE NEW MEMBERS. UNANIMOUS.

The Board of Director Meeting minutes were read and approved.

Kim read the General Meeting minutes for information only.

COMMITTEES:

Treasurer – Bob read the financial report.

MOTION TO ACCEPT THE TREASURER’S REPORT. 1ST BY KIM, 2ND BY JEFF.

Grounds – Joe reported that a boat was auctioned at the family picnic for $200.00. There was a discussion about money only going to the person in charge of that area such as docks and boat storage.

Doug reported that the family picnic was a success.

Ron Jr. reported that he has made 25 t-shirts. Currently they are being sold for $20.00 due to the high set-up fee. When more shirts are made the cost will go down.

MOTION TO CONTINUE TO WITH THE SALE OF T-SHIRTS. 1ST BY TONY, 2ND BY BOB. THE VOTE WAS 12 YEAS, 1 NAY.

Docks – Jeff reported two front docks have been redone. Work will start on the west side ghetto docks by the section leader Rob Bruning. The gravel has been spread but we probably need another load. Marcie reported the gravel has been paid for.

Newsletter – Fred reported that the newsletter went out late last month due to problems with the printing company. He will try to get it out by the 29th and include an apology and mention that we will accept nominations at the next General Meeting since the newsletter went out after the General Meeting for nominations.

Fred attended the Port Authority Meeting and they reported that they are auditing each marina for stickers. The fine is $25/day to the club if boats are not in compliance.

There was a discussion about new events/fund raisers at the club. Friday night dinners at the club and raffling guns for $10 a ticket were suggested.

NEW BUSINESS:

There is $68K in the dock account.

MOTION TO PAY OFF THE LOAN FROM THE DOCK ACCT. 1ST BY BOB, 2ND BY KIM.

MOTION TO PAY OFF PICNIC BILLS FROM THE DONATION FUND. 1ST BY BOB, 2ND BY TONY.

There was a discussion about non-members parking in our lot when the marina is full. We need to post a sign “Parking for members only.” Member Dave Schultz can make signs.

There was a discussion about not reading the minutes or the treasurer’s report at both meetings. They will now be e-mailed to Fred.

There have been complaints about guests at the docks. Members are responsible for the behavior of their guests. The complaints need to be reported at the Board Meeting.

Tony reported that the locks haven’t been changed on the barn.

Tony requested another Swap Meet at the end of September including household items.

MOTION TO HAVE A SWAP MEET AT THE END OF SEPTEMBER. 1ST BY TONY, 2ND BY BOB. UNANIMOUS.

Rob and Kathy Bruning would like to have a kid’s movie night at the club sometime in August.

Ed discussed installing a new floor in the hall. 3042 square feet will cost about $3,000.00 for materials. 66 cents a tile. That does not include adding the kitchen. In lieu of payment for labor he would like to have the hall for free for his daughter’s wedding.

MOTION TO HAVE THE FLOOR DONE BY ED AND PROVIDE THE HALL FOR HIS DAUGHTERS WEDDING AT NO CHARGE. 1ST BY KIM, 2ND BY MARCIE

GOOD OF THE ORDER WAS CALLED AT 9 PM. 1ST BY FRED, 2ND BY JEFF

Board of Directors Meeting 6/20/11

Called to Order at 7:05 by Marion

Absent – Dan Cook & Mike Burton

Marcie reported that we have 5 new members.

MOTION TO ACCEPT THE 5 NEW MEMBERS. 1ST BY KATHI, 2ND BY JIM RYAN. VOTE WAS UNANIMOUS.

The Board Mtg. minutes were read and approved.

The General Mtg. minutes were read for information only.

COMMITTEES:

Treasurer – Bob read the financial report.

MOTION TO ACCEPT THE TREASURERS’ REPORT. 1ST BY RON, 2ND BY KIM.

MEMBERSHIP – Tony reported that we have 309 members.

Ron reported that we need a work party for the gun range.

Bar – Jason has applied for the Entertainment permit that we renew each year. Also the Liquor License for the family picnic. We will be getting Comcast HD boxes soon. The Red Cross Blood drive is June 28th. Bob asked Jason to get a hall rental form signed by the Red Cross showing a donation. The financial report showed a loss for the bar but it is really not at a loss we are stocked up and it should last about 2 months.

Marcie reported that her and Paul got the new Kegerator and Paul connected it.

Docks – Jeff reported that there are 11 more docks to do in the front. He will contact NIPSCO to find out the status of the transformer. We might need to file a claim with NIPSCO for the damaged equipment that the Yacht Club paid for a deejay. Marcie’s brother is lending the club his trencher. It is for club use only. Jeff would like a water line trenched from the well to the picnic shelter and the garden. Susan donated a sink from a school. Currently the gas dock has 306 gallons left that can’t be pumped. The gas pump is currently “Out of Order.” The pump out will be working by the weekend. Also, 900’ of electrical wire on 2 spools has been stolen.

MOTION MADE BY BOB TO CHANGE THE LOCKS ON THE BARN. 1ST BY MARCIE, 2ND BY KIM, VOTE WAS UNANIMOUS.

MOTION TO TRENCH FROM THE WELL TO THE PICNIC SHELTER AND THE GARDEN. 1ST BY TONY, 2ND BY KIM. VOTE UNANIMOUS.

Scott passed around a flier about Porter County having rain barrel workshops.

Stan suggested we start making compost barrels.

Kim reported that the nominations will be made at the July General Meeting and we need an election chair person. Marion said he would chair the nominating committee. Kim nominated Doug M. to replace the open position created by Joe James. It is a 2 year position.

MOTION TO HAVE DOUG ON THE BOARD FOR A 2 YR POSITION. 1ST BY STAN, 2ND BY MARCIE. THE VOTE WAS 13 YEAS, 1 OPPOSED.

Running for the Board are Joe, Stan, Paul and Jeff. Marion will not be running for 1st, Vice.

Stan received a bid for winterizing the building. The cost will be around $5300.00. It includes power washing and caulking.

MOTION TO HAVE THE BUILDING WINTERIZED. 1ST BY STAN, 2ND BY KIM. THE VOTE WAS 9 YEAS, 4 NAYS, 1 OPPOSED.

Bob Yager will service all air conditioning filters.

There was a discussion about the floor in the hall. Ed recommended using tiles that are 12 by 12 and 1/8 inch thick with the color all the way through. Ed will get the cost of the materials for us. His number is 773-457-0366.

MOTION TO EXTEND THE MEETING AFTER 9 PM. 1ST BY KIM, 2ND BY JEFF.

Marion brought up a discussion about the sea wall and ideas of how to make the repairs.

NEW BUSINESS:

Kim reported that there are 2 comics that would like to perform in our hall on a Thursday in November from 7 to 9 pm. The cost would be $10.00 per person it would cost the club $650.00 to book.

Ron asked permission to have his son make Izaak Walton t-shirts and sell them in the club for around $10.00. He will cover the cost of purchasing the t-shirts. He will get the price for 25 or 50 shirts. There was a discussion about Ron not having to make the initial payment out of his pocket.

GOOD OF THE ORDER WAS CALLED AT 9:30 PM. 1ST BY Kathi, 2nd by Jeff.

Special Board Meeting 5/23/11

Called to order at 6pm by Marion

Absent: Jason and Tony

This Board Meeting was called to discuss the Priority List.

Items for summer repair:

    1. Repair plumbing issues.
    2. Outside deck if under $2,000.00
    3. Replace lumber top decking on walkways.
    4. Repair docks in front of clubhouse 18” wide and 2' lower.
    5. Replace south side club stairs with wood.
    6. Put handicap parking spots in the north lot.
    7. Playground repairs including mulch and new canvas.
    8. Repairing the dock in the basin.

Getting estimates on:

    1. Parking lot patching and re-striping.
    2. Research winterizing/weatherstripping the bldg.
    3. Bathroom remodeling.(Scott/Steve to get a plan together)
    4. New flooring in hall.

Items for later:

    1. Sea wall repair.
    2. Hi-eff. Furnace and a/c.
    3. New windows.
    4. Docks in the basin.

Joe Kovats submitted a list of dock issues and the board is reviewing.

GOOD OF THE ORDER WAS CALLED AT _____________. 1ST BY KIM, 2ND BY JOE.

Board Meeting – May 16th

Called to order at 7:01 by Marion

The board minutes were read and approved (read by Kim).

The general minutes were absent.

Committees:

Bob read the financial report.

MOTION TO ACCEPT THE TREASURER'S REPORT. 1ST BY JOE CAMPBELL, 2ND BY STAN.

There was a presentation from Dan of the NW IN Paddling Association. On June 4th they would like to us our boat ramp to launch their canoes.

MOTION TO GRANT PERMISSION TO USE OUR BOAT LAUNCH ON JUNE 4TH. 1ST BY TONY, THE VOTE WAS UNANIMOUS.

Building – Scott reported that the pest control sprays 1x a month but they can spray the outside walls of the building for around $400.00. The contract renews automatically unless they are called.

MOTION TO CANCEL MONTHLY SPRAYING AND DO 1 OUTSIDE SPRAYING OF THE BUILDING. VOTE WAS UNANIMOUS.

A discussion about the priority list and what needs to be done .

MOTION TO HAVE A SPECIAL BOARD MEETING AT 7 PM ON MAY 23RD. VOTE WAS UNANIMOUS.

Membership – Marcie reported we have 292 members and 9 new applications. (301)

MOTION TO ACCEPT THE NEW MEMBERS. VOTE WAS UNANIMOUS.

Stan reported there were only 4 people for the highway clean up.

Jim Ryan reported the scouts are busy and the fishing contest will not be in May.

Fred reported the next newsletter will be done by the printer. Jason will sponsor the 1st newsletter.

Jason suggested that tip boards could cover the cost of printing. The bar now has 4, 32” new TV's. The bar committee voted that anyone with a gun permit can carry but not display their gun in the bar. On June 21st the Red Cross would like to have a blood drive in the hall from 2-7. He is waiting for deck prices and the builder will donate a sliding door. The ice vendor has been canceled and we are waiting to hear if they will sell the cooler. The bar committees meetings have been changed to 1 hour before the General Meeting (6 pm).

Scott reported that “Boomers” has an ice cooler for sale for $250.00.

Bob said it would benefit the club to donate the hall use to the Red Cross.

There was discussion about the family picnic being on a Sat. July 9th. Woody has asked to chair again. Bob will make some calls.

Mike contacted the fire department about the controlled burn and they said they would contact us for their next practice.

Marcie reported the copier door wile be replaced for about $60.00.

Fred reported that he has not received the estimates on the hall floor.

Stan reported the erosion on the hill seems to be getting worse.

NEW BUSINESS:

MOTION TO PURCHASE A LAWN MOWER FOR $75.00 FROM JERRY JAMES. 1ST BY TONY, 2ND BY JOE CAMPBELL. VOTE WAS UNANIMOUS.

Kim discussed the IWLA meeting in Evansville. Bob, Stan and Kim will be going and we discussed an allowance that is used by the Griffith Chapter for hotels, mileage and meals. It was agreed that we need a presence at the meeting. They will keep the cost down by carpooling and eating at the club meals along with an affordable hotel.

MOTION TO COVER THE EXPENSES FOR THE EVANSVILLE MEETING. 1ST BY MARCIE, 2ND BY KATHI.

Bob reminded the board that all calls regarding the building and services should go to directly to him.

Stan mentioned that maybe the club should purchase a barge instead of paying Zak.

The steak fry sold 96 dinners. A profit of $601.00. The bar made $735.00.

AT 9:03 Joe James resigned from the board.

At 9:10 Joe Kovats asked permission to speak to the board. He reported that the docks and the grounds need a lot of work and nothing is getting done.

Marion invited Joe to the next board meeting to discuss his complaints.

GOOD OF THE ORDER WAS CALLED AT 9:25 pm.

Board Meeting - April 18, 2011

Called to order at 7:05 by Marion

Absent: Jeff Farkas, John Cisarik and Paul Ruebe

The board minutes were read and approved.

The general meeting minutes were read for information only.

Kim read a letter from the IWLA about a house that the club can rent for $5,500/month in the Florida Keys. The club can rent the house to members.

There was a discussion about using Minuteman press for printing and folding the newsletter. The cost is $86.75 a month.

MOTION TO HAVE MINUTEMAN PRESS PRODUCE THE NEWSLETTER 1ST BY JOE, 2ND BY STAN THE VOTE WAS UNANIMOUS.

There was a discussion about the hall and the picnic ground rental. Kim read the proposed new rental rates and liquor packages.

MOTION TO ACCEPT THE NEW RATES. 1ST BY MARCIE, 2ND BY JASON. THE VOTE WAS UNANIMOUS.

Kim passed out business cards to the board members that were made from recycled paper.

Fred reminded everyone to contact him with information for the newsletter and asked how much the bags of ice will be sold for. $1.50.

Jim Ryan said the date for the fishing contest is still in the works.

There was a discussion about Earth Day and that trees would be purchased for the kids to plant.

Tony reported that we have 291 members as of today.

MOTION TO ACCEPT THE NEW MEMBERS. 1ST FRED, 2ND BY MIKE. THE VOTE WAS UNANIMOUS.

Dan Cook gave the paperwork he received from Rich Jelesky to Bob regarding our filing of a 501C7 and he gave Marcie the past donations list.

Ron discussed members with gun permits. He does not want them to bring guns into the bar. Jim Ryan suggested we have a no display policy in the bar. Jason will discuss this at the bar committee meeting.

The highway cleanup will be May 14th at 9am.

Jason reported that the newspaper has been ordered for the bar and the bar committee is looking at prices for 4 new 32” TV's for around $2000.00.

Dan suggested keeping an old TV to view environmental videos.

Marcie suggested we make a priority list of items the club needs.

MOTION TO PURCHASE TV'S FOR THE BAR AT A COST OF $2000.00.1ST BY STAN, 2ND BY KIM. THE VOTE WAS 8 YEAS, 4 OPPOSED AND 4 ABSTAINED.

Building – Scott changed the hepa filters for the smoke eater. If we change the the filters they are under parts warranty. The cost was $485.00. The pest control company needs access to the basement and the gun range. Scott mentioned that the list at Menards is very time consuming when getting items for the club. Kim will look into the problem.

Joe Campbell reported the boat at the swamp meet sold for $250.00.

Bob read the financial report.

MOTION TO ACCEPT THE FINANCIAL REPORT. 1ST BY DAN 2ND BY KIM. THE VOTE WAS UNANIMOUS.

NEW BUSINESS:

There was a discussion about building a deck off of the bar. Jason will get a price and Bob will ask our insurance company if there are any issues.

MOTION TO EXTEND THE MEETING PAST 9:00 PM. 1ST BY KIM, 2ND BY STAN

Tony suggested we raise the price of gas to $3.99.

MOTION TO RAISE THE PRICE OF GAS TO $3.99. 7 YEAS, 0 NAYS AND 7 ABSTAINED.

Tony reported the Swap Meet made a profit $909.00. He thanked Jason, Scottie, Mike Burton and Paul Jennings for their help.

There was a discussion about a controlled burn at the docks. Mike will contact the fire department to inquire.

There was a discussion about the family picnic, possibly July 9th or 10th and switching it from a Sunday to a Saturday. We will discuss this at the next general meeting.

Kim called the Scout Master but did not get a response.

The garbage service starts May 1st with 2x month pick-up.

GOOD OF THE ORDER WAS CALLED AT 9:30 1ST BY FRED, 2ND BY KIM

Board Meeting-March 21, 2011

Called to order at 7:01 by Marion

Absent: Stan, Jason and Kim

The Board minutes were read, there was a correction noted that Fred needs information from committee chairs 2 weeks prior to the newsletter going out. Not a month's notice. The minutes were approved.

MOTION TO CORRECT THE MINUTES 1ST BY MARCIE, 2ND BY JOHN.

The General meeting notes were read for information only.

COMMITTEES:

Bob read the financial report.

MOTION TO ACCEPT THE FINANCIAL REPORT 1ST BY MARCIE, 2ND BY SCOTT.

Marion acknowledged Mike and Jeff as new Board Members.

Scott said the new door is up in the hall and the hepa filters need to be changed.

Tony reported that a copper wire to the hot water heater was leaking and Paul Jennings made a quick fix to stop the leaking.

Ron stated that members with concealed weapons permit should not be allowed to have guns in the bar. He suggested that they be left in a locked container in their cars.

Membership- Tony reported that we have 273 members. Eight new tonight.

Dan asked how many members are counted in the family memberships. Only 2 are counted as members.

Paul reported that he went to the State Directors Meeting with Chuck Siar and Stan in Michigan City.

He also mentioned that there are raffle tickets for sale at the bar for the kids youth camp for the Griffith Chapter.

Jeff reported that the gate should be ready by Friday and that we have 1478 gallons of gas in the tank.

Newsletter- Fred reported that we now have our website iwla.org/miller.

Annual Calendar List:

Marcie will call Northern Fire to check the extinguishers at the barn and gas dock.

Jeff will contact the Fire Marshall.

The garbage and outhouse service will start 5-1-11. We will keep the same service as last year and reevaluate based on the number of dock rentals.

Scott will check the grease trap.

Dan said we need to file a 501C7. Bob said we have been filing as a C3. Dan will talk to Rich Jelesky to find out more information.

Fred will contact Kathy Cox about having an Earth Day event.

Jeff will check on gas dock register outlets.

There was a discussion about a fishing contest. Jim will talk to his brother about getting his boy scout troop involved.

OLD BUSINESS:

John Cisarik donated a new flag to the club and also a remote for the open sign.

Dan Cook will bring a list of the 2010 donations the club made.

NEW BUSINESS:

Bob was asked by Connie for a check for $300.00 for the Easter Egg Hunt.

MOTION TO FUND THE EASTER EGG HUNT $300.00. 1ST BY BOB, 2ND BY JOHN.

There was a discussion that the Easter Egg Hunt is for members children and grand kids only.

Tony said the ice machine is already saving us money on ice with the amount of buckets that were sold at the fish fry and the St. Patrick’s Day party. We have purchased bags to start bagging ice, the cost is 7 cents each..

The Swap Meet will be April 17th. Tony asked if we could sell the white barrels for $10.00. Tony said he would go through the club for other items like the pop machine things we aren't using for a silent auction. Deb is going to make and sell lunch at the meet.

MOTION TO SELL THE BARRELS. UNANIMOUS.

There was a discussion about coating and striping the parking lot. Doug Connors has a stripe machine if we want to borrow it. We will get bids also.

Dolly of Cappos' restaurant has a smoke eater for sale if we are interested.

We need volunteers to work at a hot dog stand at Bass Pro on June 11th and 12th. It is donated by Bass Pro contact Deb Johnson.

There was a discussion about getting new tables for the hall. We currently have 24 tables. Tony suggested we sell the old tables at the Swap Meet.

Bob suggested we buy 10 new tables and we will use donation money.

MOTION TO BUY 10 NEW TABLES. UNANIMOUS.

Bob and Jeff are going to review the insurance liability insurance application.

GOOD OF THE ORDER WAS CALLED AT 9:02. 1ST BY JOE, 2ND BY MIKE.

Board Meeting – February 21, 2011

Called to order at 7:05pm by Marion Board minutes were read and approved.

ent were Paul, Stan, Dan, Joe James and Chuck Siar.

There was a moment of silence for Richard Benjamin. The club sent flowers.

COMMITTEES:

Bob read the financial report.

MOTION TO ACCEPT THE TREASURES' REPORT. 1ST BY MARCIE 2ND BY KIM.

Building – Scott will be putting a lock on the ice machine and the copier room needs a new door.

Membership – Tony reported that we have 263 members. 3 new members tonight.

MOTION TO ACCEPT THE NEW MEMBERS. 1ST BY MARCIE 2ND BY JOE CAMPBELL. UNANIMOUS.

Jason thanked Bob for installing the ice machine and Bill for doing the wiring. He also thanked

John, Paul, and Scott for their help with the ice machine. A pact worker who is a carpenter will build a box for the Wii game so we can lock it up. Jason also thanked Scott for fixing the hall floor. Leon would like to sell a tip board at every Karaoke event and the money would go for additional music. The highway clean up will be in April.

There was a discussion about installing an anti-scald valve for the hot water. Paul said he could install it for $200.00

MOTION TO HAVE PAUL INSTALL THE VALVE. 1ST BY JASON 2ND BY FRED. UNANIMOUS.

John Cisarik said we need a new flag. Kim will bring a flag from home until we order a new one. John will sew the ends to reinforce it.

Jim Ryan said we need to clear up when dock fees are due. Kim sent letters to all previous dock renters. Kim, Marcie, Jeff, Steve and Dan Koontz can take the money.

Fred reminded everyone that committee chairs need to contact him at least 1 month in advance so he can put news in the newsletter. Chuck is writing a historic background on the club for the website.

There was a question if the club would be taking credit cards for gas. Not at this time.

Kim asked if anyone could take the newsletter to the post office. Jason volunteered.

NEW BUSINESS:

Chuck resigned from the board. Kim read the letters of intent from Ed Clark, Jeff Farkas and Mike Burton. The board voted by secret ballot. Mike Burton was voted for a 3 year term and Jeff Farkas was voted for a 1 year term.

Joe Campbell mentioned the idea of the club having business cards made with information pertaining to the club being printed on the back.

The St Patty's Day party will be March 13th. Dinners are $8.00 and sandwiches are $5.00

Scott reported that the Fund Raising Committee would like to have a Pancake Breakfast on April 11th and would need a start up donation of $300.00.

MOTION TO HAVE A CLUB BREAKFAST. 1ST BY JASON 2ND BY JOE CAMPBELL. UNANIMOUS.

OLD BUSINESS:

Tony wanted to know the policy on dress codes.

Bob stated that no gas can be sold without pollution liability insurance.

Jeff said the gate is not working but the part is under warranty.

Tony reported the total profit for the fish fry was $2,354.00. The bar made $1,487.00. The total expense to the club was $130.00.

Tony asked that the board meetings become no smoking.

MOTION TO MAKE THE BOARD MEETING NO SMOKING. 1ST BY TONY 2ND BY JOE. 8 AYES, 3 NAYS AND 2 ABSTAINED.

Marion stated that we have to get everything done that is on our annual calendar list.

There was a discussion about the hall rental prices.

MOTION TO DROP THE PRICE OF THE HALL TO $200.00 FOR MEMBERS AND $325.00 FOR NON-MEMBERS. 1ST BY FRED 2ND BY KIM. UNANIMOUS.

GOOD OF THE ORDER WAS CALLED AT 9:00 PM. 1ST BY KIM, 2ND BY JOHN.

Board Meeting – January 17, 2011

Called to order at 7:06 pm by Marion Roskowski

Absent: Chuck Siar

Committees:

Fred stated we still need 2 paragraphs for the website with the history and what the club means to us. Paul Ruebe contributed.

Marcie said we have 279 members in 2010. 246 have paid for 2011. We had 3 new members orientated today.

MOTION TO ACCEPT THE NEW MEMBERS. 1ST BY TONY 2ND BY KIM.

Jason discussed the WII game for the bar. Cost is around $230.00.

MOTION TO PURCHASE THE WII GAME 1ST BY FRED 2ND BY JOE. UNANIMOUS.

Bob Kauffman said anything over $100.00 has to go before the board.

Jason said an ice machine is being purchased through Bob Yager. The cost is $3,795.00 and it will make 500lbs. a day. Ron donated $1200.00 for the ice machine. Joe James will donate $100.00.

MOTION FOR THE BOD TO PAY THE BALANCE OF THE ICE MACHINE. 1ST BY RON, 2ND BY KIM.

Jason said there will be a Valentine party on Feb. 12th. There will be a crazy tie contest with a cash prize.

There was a discussion about storing a bus for free for our use. The owners will provide keys and insurance. It is registered as an RV. Ben and Laura will sign up as members if we provide storage.

MOTION TO PROVIDE FREE STORAGE FOR THE BUS, BASED ON PROOF OF INSURANCE AND 2 NEW MEMBERS. 1ST BY FRED, 2ND BY KIM.

Bob read the financial report.

MOTION TO ACCEPT THE TREASURERS REPORT. 1ST BY JOE JAMES, 2ND BY RON. UNANIMOUS.

Marion said for a delinquent lifetime member to extend the $50.00 fee through 1/31/11. After 1/31/11 you sign up as a new member.

Our tax refund of $6,000 will be paid back to tony K. and Joe C. for the loan pymt.

Stan will request a written proposal from Thatcher Const. on the wall repair. Their was a discussion about the cost of the wall and different options for repair and should the docks be repaired before the wall is fixed. Kim is looking at grant forms.

NEW BUSINESS:

Paul fixed the drainage hole in the yard.

Joe James will be absent from the February meetings (Florida).

We recycled 1632 lbs. Of paper or $4.10.

Jason will take over the Highway Cleanup. It will start in April.

Kim discussed the Tobin Awards and nominated Joe Kovats for working on the river clean up. Tony nominated Jim Fields.

There was a discussion about the Karaoke being a little loud at the Beach Party.

Hall rental fees need to be discussed.

MOTION TO EXTEND THE MEETING PAST 9:00 PM. 1ST BY MARION 2nd JOE JAMES.

There was a discussion about incidents in the bar. Marion said if anyone causes a problem it is an unwritten rule that they come before the board at the next meeting.

Tony said that extra numbers were put in the drawing box and that soap was dumped in the sink.

There was a discussion about Chuck making a new template for the bar register and installing it before the bar was open.

GOOD OF THE ORDER WAS CALLED AT 9:40 PM. 1ST BY TONY, 2ND BY JOE JAMES.

Board Meeting – December 18th, 2010

Called to order at 10:15 am by 1st Vice President Marion Roskowski

Notes from previous meetings were not readily available. Secretary Kathi Purcell was absent.

Discussion regarding payment of $63.00 by responsible party for the late fees for the alcohol permit.

MOTION MADE BY TONY K. TO VOTE ON THE MEMBERSHIP'S REQUEST THAT CHUCK SIAR BE MADE TO PAY. 2ND BY JOE CAMPBELL. CHUCK SIAR ASKED FOR A SECRET BALLOT VOTE. THE VOTE WAS 6 AYES, 7 NAYS.

Committees:

Treasurer – Bob K. read the November financial reports. Bob has located most of the financial paperwork in the basement storage.

MOTION TO ACCEPT THE TREASUERS REPORT. 1ST BY KIM T., 2ND BY FRED S.. UNANIMOUS.

Membership – Tony reported that we have 276 members. 133 have paid for 2011.

OLD BUSINESS:

The city has been contacted about the holes in the roadway. Ron talked to the mayor 7 days ago.

Marcie asked permission to hand out cards, and what about up-to-date lifetime members who have paid all along – phone call blitz.

Tony R. and Joe C. have offered to loan the club $14,000.00 each @ 0% interest. Will take the December payment out (already made) close the money market account and use dock funds to reduce the loan amount to $28,000.00. Payoff on 12/27/10. Marcie, Kim and Bob will go to the bank to complete.

MOTION FOR THE LOAN TO BE PAID OFF. 1ST BY FRED, 2ND BY KIM. VOTE 13 AYES, 1 ABSTAIN.

Chuck suggested having a copy of these notes at the bank.

Katie asked about a highway clean-up.

Jason said the money from the shake will be used for a new ice machine. The bar is getting the Wii game. They will be getting the beer truck permit in March for the family picnic.

Tony said we have 3 new members. Joann Koontz, Aaron Gurgon and Joe Morales for a total of 279 members.

GOOD OF THE ORDER WAS CALLED AT 12:20 PM, NOTES TAKEN BY KIM T.

Special Board Meeting – October 27, 2010

Called to order at 6:08pm by Marion

Attended by: Absent:

    1. Marion 12. Jim
    2. Kim 13. Steve
    3. John 14. Dan
    4. Bob 15. Stan
    5. Tony 16. Paul
    6. Kathi 17. Jason
    7. Scott 18. Fred
    8. Chuck
    9. Joe James
    10. Joe Campbell
    11. Ron

Kim requested this meeting to discuss and vote on 3 membership issues.

Issue #1 – Lifetime Membership dues.

THE BOARD OF DIRECTORS HAVE DECIDED TO HONOR THE GENTLEMEN'S AGREEMEMT FROM MANY YEARS AGO BY PAYING THE STATE AND NAT'L. DUES FOR OUR CURRENT LIFETIME MEMBERS. FROM 1/1/2012 FORWARD, ANYONE WHO QUALIFIES FOR A LIFETIME MEMBERSHIP IN THE MILLER IZAAK WALTON WILL BE REQUIRED TO PAY THEIR OWN STATE AND NATIONAL DUES WHILE BEING EXEMPT FROM PAYING DUES TO OUR CLUB. THE VOTE WAS UNANIMOUS.

Issue #2 – Non-Assessment Payers (Lifetime)

IF YOU WERE A MEMBER IN 2009 AND DID NOT PAY THE $50.00 ASSESSMENTS FOR 2009 AND 2010, THE BOARD OF DIRECTORS HAS DECIDED UPON A COMPROMISE. SINCE YOU DID NOT LOSE YOUR ACCESS TO THE CLUBHOUSE OR GROUNDS DURING THE YEAR 2009, YOU ARE REQUIRED TO PAY THE ASSESSMENT FOR THAT YEAR. IN 2010 YOUR PRIVILEGES TO OUR CLUB WERE REVOKED WHEN YOUR KEYCARD WAS SHUT OFF, SO, WE ARE WAIVING THE $50.00 ASSESSMENT FOR 2010 AND INCLUDING A BRIDGE OF SENIORITY FOR THE YEARS 2009 AND 2010 WITH NO LOSS OF SENIORITY. IN ORDER TO TAKE ADVANTAGE OF THIS OFFER, YOU MUST FILL OUT THE NECESSARY RENEWAL PAPERWORK WITH THE MEMBERSHIP COMMITTEE AND PAY ANY MONIES DUE ON OR BEFORE DECEMBER 31, 2010. THE 2011 ASSESSMENT HAS BEEN RESCINDED. THE VOTE WAS UNANIMOUS.

Issue #3- Non-Assessment Payers (Non-Lifetime) (SAME AS ABOVE)

IF YOU WERE A MEMBER IN 2009 AND DID NOT PAY THE $50.00 ASSESSMENTS FOR 2009 AND 2010, THE BOARD OF DIRECTORS HAS DECIDED UPON A COMPROMISE. SINCE YOU DID NOT LOSE YOUR ACCESS TO THE CLUBHOUSE OR GROUNDS DURING THE YEAR 2009, YOU ARE REQUIRED TO PAY THE ASSESSMENT FOR THAT YEAR. IN 2010 YOUR PRIVILEGES TO OUR CLUB WERE REVOKED WHEN YOUR KEYCARD WAS SHUT OFF, SO, WE ARE WAIVING THE $50.00 ASSESSMENT FOR 2010 AND INCLUDING A BRIDGE OF SENIORITY FOR THE YEARS 2009 AND 2010 WITH NO LOSS OF SENIORITY. IN ORDER TO TAKE ADVANTAGE OF THIS OFFER, YOU MUST FILL OUT THE NECESSARY RENEWAL PAPERWORK WITH THE MEMBERSHIP COMMITTEE AND PAY ANY MONIES DUE ON OR BERFORE DECEMBER 31, 2010. THE 2011 ASSESSMENT HAS BEEN RESCINDED. THE VOTE WAS UNANIMOUS.

GOOD OF THE ORDER WAS CALLED AT 6:55 BY TONY 2ND BY JOHN

Board Meeting – November 15, 2010

Called to order at 7:03 pm by Marion

Absent – Dan Cook and Scott

Kim recommended Marcie for the executive assistant position and read a referral letter from 1st MW Bank in Tinley on behalf of Marcie.

The vote was unanimous.

There was a discussion about the interpretation of the word retiring in the bylaws. Kim read responses she received from the Griffith Chapter President (Kim), Jim Daniels who is not on the e-board and Jim Sweeney who is on the e-board.

TONY MADE A MOTION THAT WE MAKE OUR INTERPRETATION OF RETIRING IN THE BYLAWS. 2ND BY JOE CAMPBELL.

There was a vote by secret ballot to have Chuck Siar remain on the Board of Directors. 11 Ayes, 4 Nays, 1Abstained.

Kim discussed with the board that Gary Kalmas was coming to the meeting to plead his case on his boat storage. Joe Campbell said he owes $1,000.00. Kim asked for a vote if we should cut him a deal on the fee. 11 No Deal, 4 Deal.

Marion asked Gary why he shouldn't pay the fee in full. Gary said no one had contacted him and he did not know the fee went up to $200.00. Marcie pointed out that Gary also has not been a member since 2007. Jason asked if we give you a discount would you become a member.

MOTION MADE BY JIM TO HAVE GARY KALMAS PAY $500.00 IN FULL AND REMOVE HIS BOAT IN 1 WEEK(NOV. 22ND). 2ND BY PAUL. VOTE UNANIMOUS.

Read Board Minutes – approved

Read General Membership Meeting Minutes for information only.

Committees:

Bob read the October financial report. He explained that Pact workers are covered by their own insurance. Kim said we need to get more information on Pact Insurance. Jason said he will get the state form for accidents.

MOTION TO ACCEPT THE TREASURERS REPORT. 1ST BY JIM, 2ND BY STEVE.

Range – Steve said the turkey shoot made $175.00. $110.00 was donated to the food pantry and 2 turkeys were donated.

Paul, Stan and Chuck announced they will be going to the Terre Haute meeting.

Membership – Tony said we have 272 members. 7 lifetime members have paid their own state and national dues. We have 4 new members today.

Marcie said the recycling container will be delivered on Thursday on the north side of the parking lot.

Fred said we need to invite the public to donate paper.

Chuck said the barrels and other items by the barn need to be moved onto our property.

Fred said the web site needs a statement on the home page that describes what our chapter is all about and what it means to our members. It was decided to make this into a contest.

Joe James suggested we start a scholarship fund. Chuck said they do it at the division level and we could pattern ourselves to that.

Kim passed out the calendar of duties.

Bar – Jason said the Chili Cookout and the Tailgate parties had a good turnout. We need to buy an ice machine to bag ice.

New Business:

Bob is meeting with the CPA Tom Golub on 11/27/10 at 9am.

MOTION TO ACCEPT THE NEW MEMBERS, 1ST BY KIM, 2ND BY JOE.

GOOD OF THE ORDER WAS CALLED AT 8:55PM BY JOE CAMPBELL, 2ND BY JOE JAMES

Board Meeting – October 19th 2010

Called to order at 7:02pm by Marion

Dan Cook – called off

Read Board Minutes – approved

Read General Membership Meeting minutes for information only.

Committees:

Treasurer – Bob read the September financial report.

    1. Kim stated that although the bar account shows as a loss, we currently have a large inventory of liquor for future use.
    2. Fred asked about using new members who need their hours for cleaning. Kim replied the club is cleaned everyday.
    3. Chuck Siar said that the Nationwide Life Insurance covers all workers but Pact workers have their own insurance coverage. Bob said he would look into that.

MOTION TO ACCEPT THE TREASURERS REPORT. 1ST BY JOHN, 2ND BY STAN. UNANIMOUS.

Grounds West Boat Storage – Joe Campbell received another $400.00 today. Next week he is meeting with another person. He had a no show (Gary Kalmis) who is no longer a member and owes $1200. Joe and Pike will be at the club Saturday from 1pm-3pm for storage.

    1. Kim said checks can only go to Joe and Pike.
    2. Stan said maybe Gary could surrender the title and we would keep the boat.
    3. Jim Ryan said it cost $88 a ton to get rid of a boat.
    4. Fred asked how many boats are left in the yard. Joe answered 4.

Membership – Tony – 4 new members were orientated tonight. We have two more on Wednesday. We are at 260 members.

MOTION TO ACCEPT THE NEW MEMBERS. 1ST BY TONY, 2ND BY STAN. UNANIMOUS.

Range – Steve – There is a Turkey Shoot November 14th from 12-4pm. Steve also has the list of materials from Menards.

Grounds West – Stan thanked Paul for his help.ck Siar mentioned that the meeting minutes should be handed out to the board of directors prior to the meeting.

Newsletter – Fred has 85 email addresses. He took a picture of the club for the website. He will put an extra page in the newsletter for the Xmas party sign up.

Bar Committee – Scott has a monthly bill to submit for the workers of $107.75. Workers are given 3 chips per person.

    1. Marion said to submit the bill to get the bar reimbursed.
    2. Chuck said we should not give chips to workers prior to the end of the work day.

Building – Scott said the plumbing needs more work. Marion said there is a sewer smell in the range when the fans are on.

MOTION TO MAKE A BYLAW CHANGE FOR THE BOARD OF DIRECTOR MEETINGS TO MEET ON THE 3RD MONDAY AT 7PM . 1 MEETING PER MONTH. 1ST BY TONY, 2ND BY JOE CAMPBELL. UNANIMOUS.

Kim read the officers positions from the By-laws and suggested we add Executive Assistant as a new position to be chosen by Kim and Bob. This person would assume a position on the board and be voted on by the board.

Tony said it should be a paid position.

MOTION TO CREATE A NEW POSITION, EXECUTIVE ASSISTANT, TO BE APPOINTED BY KIM AND BOB AND APPROVED BY THE BOARD. 1ST BY KIM, 2ND BY TONY . UNAMIMOUS. 1 ABSTAINED.

Joe Campbell said let Kim and Bob decide on the salary.

Kim said maybe we won't add another salary but pay from other positions.

Paul Ruebe asked if we were getting rid of paid positions?

Stan said it was proposed at a general meeting not at a board meeting.

Kim we have 3 positions open on the Board of Directors. 1-3 yr. And 2 -2 yr.

Chuck said that retiring president fills one vacancy.

Tony said he was ousted not retired.

Kim asked if we should change the wording of the By-Law to out going instead of retiring?

MOTION MADE BY BOB, 2ND BY TONY TO CHANGE THE BYLAW TO OUTGOING PRESIDENT WOULD BE GIVEN A POSITION ON THE BOARD, IF THE BOARD VOTED TO AWARD THAT PERSON A POSITION. THE VOTE WAS 10(AYES), 2(NAYS), 1 ABSTAINED

Kim will make e-mails about the interpretation to the e-board.

Kim read the letters of intent from Jason Lach and Ron Powalski for their interest in the Board Positions.

MOTION TO ACCEPT JASON LACH AND RON POWALSKI AS NEW BOARD MEMBERS. UNANIMOUS.

MOTION MADE BY FRED, 2ND BY JOE C. TO EXTEND THE MEETING (WAS MADE AT 9:00). UNANIMOUS.

Jim Ryan will work on Lifetime committee with Bob K. Kim and Fred will help too.

Kim asked what about the non-payers of the assessments. They owe $50.00 for 2009 but in 2010 they couldn't access the club.

MOTION MADE BY TONY, 2ND BY JOE IF MEMBERS PAY THE $50.00 FOR 2009, THEY KEEP THEIR SENIORITY. IF THEY DO NOT PAY BY 12/31/10 YOU START OVER. THE VOTE WAS 11(AYES), 4(ABSTAINED)

OLD BUSINESS:

Jeff reported as of today we have 1,856 gallons of gas.

Marion reported the copier door cost is $80.00. We will keep it shut with tape until we buy a new copier.

NEW BUSINESS:

    1. Woody spent $1,556.43 on the June family picnic. We need to reimburse him for $56.43.
    2. We have a bill from Northern Trans. $329.00 dated 3/29/10 for repair on a crane.(per Bob s/b $306.60)
    3. Tony mentioned a paper recycling program for the club that is free (Abitibi).

MOTION MADE BY TONY, 2ND BY KIM TO USE ABITIBI ON A TRIAL BASIS. MOTION ACCEPTED. UNANIMOUS.

GOOD OF THE ORDER WAS CALLED AT 9:55 BY FRED, 2ND BY STEVE.

Board Meeting – September 20th 2010

Called to order at 7:30pm by Marion

Dan Cook – called off

Read Board Minutes – approved

Read General Membership Meeting minutes for information only.

Committees:

Treasurer – (Bob) – Club and bar accounts are a mess. Expenses are off. We have

only had 20 days to go through everything. He would like to see a certified audit

done.

    1. Fred asked if we have the cost of an audit.
    2. Jim Ryan will talk to members that are CPA's to find out cost.
    3. Paul Ruebe asked if the audit should start with 9-1-10 or earlier.
    4. Marcie announced the bar accounts will be looked at by a friend of Bill Shawver.
    5. Bob would like an accurate 9-1-10 beginning balance.

JOE JAMES MADE A MOTION TO HAVE AN AUDIT BEGINNING WITH

9-1-07 AND ENDING 9-1-10. 2ND BY SCOTT.

MOTION ACCEPTED, 1 ABSTENSION (NO VOTE)

Bob read the August Financial Report.

    1. John Cisarik asked what the HSBC expenses of $4,551.08 are for? Is that Menards?
    2. Marion wants a current report from Menards of what lumber we have.
    3. Jeff has a current list of what lumber is on hold, he will bring it to the next meeting.
    4. Kim said there is no charge for storage.
    5. Paul Ruebe mentioned his name was misspelled under expenses and s/b Ruebe.
    6. Joe asked about funds transferred from the gaming account into the dock account.
    7. Marion said it was put in the wrong account. (it belongs in the gaming account).
    8. Kim said membership money will no longer go into the dock account.

MOTION TO ACCEPT THE TREASURERS REPORT. 1ST BY TONY. 2ND BY

JOE CAMPBELL. UNANIMOUS.

Membership – Tony – 257 members all paid. If you sign up in September it is good

through 2011. Tony, John and Marcie are working with the key cards.

Grounds West Boat Storage- Joe Campbell – We received $200.00 to get rid of a boat.

He is keeping a copy of the check and the receipt for his records. Pike is helping Joe

with the grounds. Dennis is no longer involved.

    1. Stan said the board needs to know before any boats are removed.
    2. Kim said the man died and the wife came to the club paid $200.00 and the tow
      1. truck was on its way.
    3. Fred said to give him the information necessary to put an announcement in the October newsletter about winter storage.

Paul Ruebe – All good.

Stan – Thanked Marcie, said the grounds look good.

John Cisarik – nothing

Marcie called Waste Mgmt about saving money on containers. They will give us next

month free. Comcast has a bundle deal for under $300.00 for tv, phone and internet.

Fred- Permission to add a simple page of committee list in the next newsletter.

Steve Mitchell- What is the cigarette fee?

Bob C.- Possibly Nascar boards and other gaming.

Joe James said I hope you can answer our questions.

Bob said we can possibly put it in donations.

NEW BUSINESS:

    • Kim- Chuck Siar wants to be on our board we will discuss this when he is present at the next meeting.
    • Kim read two letters of intent to be on the board of directors. One was from Marcie the other was from Jason. Kim asked if we should mention the openings in the next newsletter.
    • John asked how many years are the positions?
    • Kim said 1-3yr. & 2-2yr positions are available.
    • Joe James nominated Jerry James.(Correction s/b Jerry George)
    • Kim said to have him write a note.
    • Kim said a certificate was given to Chuck Siar for his years of service to the club.
    • We had a moment of silence for John Konski.
    • MOTION TO RESCIND THE ASSESSMENT AFTER 2010 BY JOE JAMES, 2ND BY JIM RYAN
    • MOTION ACCEPTED, 1 OPPOSED.
    • ASSESSMENT COMMENTS:
      1. Joe Campbell said end it.
      2. Kim said we have 2 separate issues, getting rid of 2011 and what to do with 09 and 10.
      3. Stan asked how we can rescind w/o knowing our finances.
      4. Fred said end assessment, it is 2 issues but they are connected.
      5. Tony get rid of it in 2011 and reassess in 2012.
      6. Marion- How about a raffle or other fundraiser.
      7. Tony-eliminating will bring people back.
      8. Kim – Lifetime members that did not pay should lose their seniority.
      9. John C.- knows people that will come back.
      10. Stan- If they pay up to current, let them keep their lifetime status.
      11. Fred- If you don't pay you lose your lifetime.
      12. Jim- What about the people that paid all 5 years?
      13. Kim- They could be refunded.
      14. Ed – When you paid 25 years, you were promised a lifetime membership.
      15. Marion- We were promised to be taken care of.
      16. Kim asked Ed if there was a compromise we can come to. If you paid $50.00 for 2009 and nothing for 2010 would you come back.
      17. Ed no but I might make a $50.00 donation.
      18. Marcie – What if the life-timers made a donation rather than be threaten to pay?
      19. Ed – The threat was already there.
      20. Tony thanked Ed for attending the meeting.
      21. Paul Ruebe- If you don't want to pay, goodbye.
      22. Marion- At the moment we needed money we made the assessment.
      23. Stan- There is not as much boating as in the past.
      24. Marion – We need to use the inner basin.
      25. Kim- Will put a letter in the newsletter any input on the assessment will be discussed at the next general meeting.
      • Marcie looking into grants for the seawall.(At the 10/5/10 meeting Marcie said it is Rick who is looking into the grants.)
      • Scott needs money. 7 out of 10 issues are plumbing.
      • Fred asked should we put something in the newsletter about the plumbing?
      • MOTION WAS MADE BY KIM TO ACCEPT KATHI PURCELL AS THE SECRETARY, 2ND BY BOB COFFMAN.
      • MOTION ACCEPTED, UNANIMOUS.
      • Bob Kauffman – Put in the newsletter that we need commercial and or environmental insurance people. We do not have a pollution liability insurance policy on the gas dock. Bob spoke with Marquette Yacht Club about their gas docks. We have less than 1900 gallons left. Should we suspend the sale of gas? We need an insurance committee.
      • Joe James said we could rent more slips if we stop selling gas.
      • Jim Ryan said we should not suspend the sale with 1900 gallons left.
      • Marion said we should finish selling the gas we have.
      • Paul Ruebe asked if we have liability on the range.
      • Bob answered yes we have liability insurance on the range.
      • Paul said our pumps are outdated.
      • Marion said should we transfer the gas? Do we want to get out of the gas business?
      • Jeff will call the gas company about winterizing our tank.
      • There was a discussion about changing the board of directors meetings to 2x month. There was no vote.
      • KIM MADE A MOTION TO EXTEND THE MEETING. 2ND BY MARION.
      • MOTION ACCEPTED, 1 OPPOSED.
      • Kim asked if we can change the time of the meeting to 6:30pm.
      • Marion said lets start at 7pm next month.
      • Tony knows a scuba diver that could see whats below the gas dock and bridge. Maybe we could pay for his membership for his services.
      • Joe Campbell asked about salaries.
      • Kim said it has already been discussed.

Good of the Order was called at 9:55 by Tony, 2nd by Kim