Management, Fees and Admissions Policy

Management and Decision Making

Pre-School is a charity which is run as a limited by guarantee company. It is governed by a voluntary management team including a parent representative. An A.G.M, is held yearly and parents are informed in good time so that they may be able to attend.
The team manags the groups finances, employ staff, makes sure the Pre-School has, and works to, policies which help provide a high quality service and support staff with everyday matters when needed.

Fees Policy
  • Upon return of your child’s application forms, you will be asked for a deposit of £100. This will be deducted from the first month of fees once your child starts or refunded in the first month if your child is funded. This is a commitment to attend and the Pre School is unable to refund this fee if your child declines the place and does not start at the setting
  • Fees are due for payment, in full at the beginning of each term. The payment date is 14 days from receipt of your invoice. A reminder will be sent at 14 days
  • As a registered charity with limited funds at our disposal, we require parents to pay bills promptly. A child’s continued attendance at the setting is conditional upon payment of necessary fees. If no payment has been made a month after the invoice has been sent, we reserve the right to withdraw the child until the bill has been settled.
  • We advise that should parents/carers experience difficulties in payment they should immediately speak to the Pre School Administrator who will refer the case to the Management Team.
  • Fees are chargeable from the start of each term and continue to be payable if your child is absent, including for sickness or holidays. In cases of prolonged absence, parents should first speak to the Pre School Manager.
  • If you withdraw your child from Pre-School for any reason we must ask for four weeks written notice and fees are required for the notice period. This is applicable to both funded and unfunded children.
  • For children who request additional sessions including lunch, breakfast and late pick up, these will be invoiced and payment due within 14 days. Please note, it is not guaranteed that funded children will be able to include these sessions in their weekly allocation due to deadline return dates set from county. To request additional sessions please contact the Pre School who will confirm availability and whether or not payment will be due. An invoice for the session will raised following the extra session.
  • In the case of funded places, it is a parents / carers responsibility to check that their child is eligible. If the funding application is declined, Middleton Cheney Pre School will re-invoice the parent / carer. Information can be found at the below link. Please ensure you apply for any funding through Northamptonshire and not Oxfordshire. Funding is awarded through the county the preschool is located and not your residence. For more information and to check eligibility please click here
  • Eligibility for government funding is worked out from your child's birth date and can be claimed at the beginning of the term following a child’s 3rd birthday.
  • For those awarded 30 hours funding, you must reconfirm your eligibility every three months. If you fail to due this funding maybe withdrawn and Pre School will re-invoice the parent / carer
  • Fees are reviewed on an annual basis and any increase will usually be implemented on the first day of September term.
  • From September 2018, we are offering parents with twins or triples attending 10% off their session fees. 
Middleton Cheney Pre-School accept most childcare vouchers. These can provide an income tax and national insurance advantage to whichever parent claims them. We also advise parents to request our Ofsted URN number (EY546559) to enter on to a tax credit application. There may be further advantages for those eligible.

Admissions - Policy statement

It is our intention to make our setting accessible to children and families from all sections of the local community. We aim to ensure that all sections of our community have access to the setting through open, fair and clearly communicated procedures.


  • We ensure that the existence of our setting is widely advertised in places accessible to all sections of the community.
  • We ensure that information about our setting is accessible and provided in written and spoken form.
  • We will provide translated written materials where language needs of families suggest this is required, as well as access to an interpreter. Where necessary, we will try to provide information in Braille, or through British Sign Language.
  • We arrange our waiting list in birth order. In addition, our policy may take into account the following:
    • The vicinity of the home to the setting
    • Siblings already attending the setting
    • Date placed on the waitlist
  • Names and details can be placed on the waiting list at any time by emailing
  • We currently admit children from the age of 2, however, we reserve the right to limit the number of two year olds in line with staffing and floor area requirements as set down in the Early Years Foundation Stage Statutory Guidance. Our largest intake is in September, with two smaller intakes in January and April. In special circumstances we can start children outside of these periods if spaces are available and a request has been made.
  • We recommend a minimum of two sessions, as this eases the settling in process, however, we do recognise that this is not always possible, for example due to lack of available spaces, shared care with other settings, or financial constraints.
  • Children are welcomed for as many settling in sessions as required the term before they are due to start. Parents are asked to attend these sessions.
  • September place allocation gives priority to those children who are already in the setting with priority for morning spaces being given to those going to school the following year.
  • If Pre School is running at capacity and there are no available places, children may be placed on a separate waiting list to those waiting to enrol. If places become available, they will be allocated on a first come first served basis. 
In the very rare event of limited session places being available and children having otherwise matching/equal eligibility, priority will be given to those children who are currently living in Middleton Cheney and then the date they were placed on the wait list.
  • We describe our setting and its practices in terms that make it clear that it welcomes both fathers and mothers, other relations and other carers, including childminders.
  • We describe how our practices treat each child and their family, having regard to their needs arising from their gender, special educational needs, disabilities, social background, religion and ethnicity or from English being a newly acquired additional language.
  • We describe how our practices enable children and/or parents with disabilities to take part in the life of the setting.
  • We monitor the gender and ethnic background of children joining the group to ensure that our intake is representative of social diversity.
  • We make our Valuing Diversity and Promoting Equality Policy widely known.
  • We consult with families about the opening times of the setting to ensure we accommodate a broad range of families' needs.
  • We are flexible about attendance patterns to accommodate the needs of individual children and families, providing these do not disrupt the pattern of continuity in the setting that provides stability for all the children.
  • We inform parents/carers that fees are due for immediate payment, in full, at the beginning of each term. We also advise that should parents/carers experience difficulties in payment they should speak to the Pre School Administrator who will then raise with the Management Team.
Middleton Cheney Pre School Ltd reserve the right to withdraw a place for a child if there is non payment of fees.