Google Forms

Getting to know Google Docs: Size limits

Forms: Creating forms

You can create a form from the Docs list or from any spreadsheet.

Creating a form from your Docs list:

  1. Click Create new > Form.
  2. In the form template that opens, you can add any questions and options you'd like.
  3. Click Email this form once you've finished adding your questions.
  4. Add the email addresses of the people to whom you want to send this form.
  5. Click Send.

Creating a form from a spreadsheet:

  1. Click the Form drop-down menu and select Create a form.
  2. In the form template that opens, you can add any questions and options you'd like.
  3. Click Email this form once you've finished adding your questions.
  4. Add the email addresses of the people to whom you want to send this form.
  5. Click Send.

Forms: Editing forms

Add items to your form

You can add different types of questions to your forms by clicking Form in your spreadsheet and Add item at the top of the editing page. Here are some of the question types you can choose: checkboxes, grid, drop-down lists with options, multiple choice, paragraph text, which allow for long answers, and scale, to ask your invitees to grade something in a scale from 1-5, for instance.

Add section headers if you'd like to divide your form in sections to make it easier to read and complete. Simply select Section header from the Add item drop-down menu.

form section header

Each section header can have a title, which appears in a larger font, and a section description.

Adding pages and allowing navigation to a specific page

If you've created a long form, for example, and would like to make it easier for your respondents to fill it out, you can add page breaks. From the Add item drop-down menu, select Page break.

page break

Once you've created a form with multiple pages, you can add different sets of questions based on a previous answer within the form, and allow people to skip irrelevant sections. For example, you can create a form asking your respondents to select their language and then direct them to questions written in their language.

Simply add a multiple choice question to your form, and select the option labeled 'Go to page based on answer.'

The option to allow people to go to a specific page within the form is available for multiple choice questions only.

Your form questions

Here are some of the things you can do with your questions:

  • Edit: To edit an existing question, just click the Edit button to the right of the question you want to edit.

    Editing question

  • Delete: To delete a question, click the Delete button to the right of the question you want to delete.

    Deleting question

  • Duplicate: To quickly duplicate a question, click the Duplicate button to the right of the question you want to duplicate.

    Duplicating question

Embedding a form

If you'd like to embed your form in a website or blog, after you create and save your form, click the More actions drop-down menu at the top of the form, select the Embed option, and paste the URL into your site or blog.

lightbulb Editing tips:
  • You can edit the confirmation message that people filling out your form see after submitting their responses. Click the More actions drop-down menu at the top-right of the form, and select Edit confirmation.
  • If you've edited a form and need to send it again, click the Edit and resend button in the lower-left corner of the Share tab.

Forms: Viewing form responses

To see the spreadsheet with the form responses, click See responses at the top-right of the form and select Spreadsheet. It's a good idea to use the same name for the form and the spreadsheet, so you can quickly find both of them in your Docs list.

To quickly see how many users filled out a form and what their responses are, you can check the response summary. From your spreadsheet, go to Form > Show summary to view it.

Response summary

The response summary page opens in a new window.

Note: As you're reviewing the responses, keep in mind that you can't prevent users from submitting a form more than once, so the same person may have submitted multiple responses. If you use Google Apps, however, you can choose to record the email addresses of people who fill out your form, and then easily identify any duplicate responses.

You can allow those who filled out your form to see a summary of the responses. Select the option 'Let everyone see response summary' in the 'Edit confirmation' window to make the summary viewable to everyone.

Edit confirmation

If you'd like to print your form responses summary, open your browser's Print menu.

Editing the spreadsheet with the responses

Here are some changes you can make to the spreadsheet:

  • Insert columns to add your own content, such as calculations, notes, or lookups, next to form responses.
  • Insert rows at the top, below the column headers and above the area where data is collected. The form responses will always be inserted in the first available row.
  • Insert new sheets or move sheets. Responses will continue to be automatically entered in the same sheet.

Citation

http://docs.google.com/support/bin/answer.py?answer=139706