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Vendor Information Spring Show APRIL 29 2017

Mayday Underground Crafts + Art will be held April 29, 2016 at the Village Gate Atrium. The show hours are from 10am to 5pm. The space where the show will be held is on the second floor. The main point of entrance for shoppers will be the stairs leading up from the first level of the mall. Loading and unloading will occur via lot B entrance (which has an elevator several hundred feet in), or the Goodman street entrance. 

Electricity will be available upon request. Most spaces are wall spaces and we can take requests if you require a wall. We will do our best to accommodate all requests for electricity and wall spaces, which we will collect at time of payment. The booth spaces will be 8’x8’. Note that there is no charge for electricity. Take a look at past show photos on facebook if you haven’t been to village gate atrium before since the space is oddly shaped. Many booth spaces will have ample side-room due to the odd angles of the offices.

Tables and chairs will NOT be available for rent. You must bring all materials necessary to set up your booth. 

Please note that prior acceptance to the Mayday Underground show does not guarantee acceptance to the April 29 show. You are allowed to share booths HOWEVER each artist has to apply separately and please inform us of booth sharing in the comments section of the application so that we can plan accordingly. Please also note that the person you wish to share a booth with might not be accepted. This is a rare case and will be dealt with accordingly.

Since the show starts at 10am, you are expected to be set up by that time and be ready to sell. The building will be open for you to set up at 8am Saturday morning. Since the space is open Friday evenings for dining, etc, we *MIGHT* be able to set up the night before. Set up is anytime after 6pm (but we'll be there until 8pm to direct you, collect last-minute swag, and answer questions). Do not leave valuables since there is no door that can be locked to separate the space from the rest of the building. Details on when you can set up will be sent the week of the show. 

Applications will be accepted until February 15. Notifications (regardless of acceptance, for on-time applications) will be sent on or before February 22. The booth fee is $55. The fee is due February 28. Your space will be forfeited to artists on the waiting list if your booth fee is not received by February 28. You will receive an email from Wufoo confirming that your application was received. Booth fees can be paid by Paypal, personal check, or money order. More details on this will be included in acceptance notifications. 

The application will be kept open until mid-April, but any application received after February 15 will automatically be placed on the waiting list. Please note that you will not receive any form of communication from us regarding acceptance if you apply late UNLESS you are called in to replace a vendor that has dropped out. Please, do not email us asking if you're in. We will let you know as soon as we can, since it depends on other artists dropping out. 

If for any reason you cannot vend at Mayday Underground and need to cancel, please do so before March 31. Refunds will not be given if you cancel on/after March 31.

The application calls for 5 photos of your work. These will be used to promote Mayday Underground, jury your work, and for use on the vendor page of the blog. Please choose your best work. We are accepting photo uploads. PLEASE keep the file size smaller than 500KB. Photo submissions exceedingly large will trip up the system and your application will not go through. We will be jurying items for quality and uniqueness, and also to maintain a balanced mix of mediums. Please keep in mind that several categories have many applicants, and that we cannot accept all who apply due to space limits. Mayday Underground is an indie craft show, and we will be selecting items that best fit the urban feel (this means that we're not looking for fine art, fine craft, country crafts, etc). We do not accept photos by e-mail, so please let us know if you're having trouble uploading photos. 

When you submit your application, please look for the email from wufoo with your application information. This is proof that you applied. If you do not receive an email, check spam. If it is not in spam/junk, your application was not received. A website is required to apply. You do not need to be selling your work on said website, but we need something to link to for promotional purposes. Etsy, Facebook, Instagram, Flickr, blogs, personal websites, etc are all suitable forms of websites. This is non-negotiable; if you don't have a website but want to apply, please set something up before applying. If you submit a facebook link, please verify that it does not have any restrictive privacy settings that would block us from seeing your content. 

Miscellaneous Information

Advertising

We’ll be advertising in City newspaper. We’ll also be passing out fliers across town, working with the folks leasing us the venue, and doing all sorts of social networking, with a heavy marketing force on Facebook. We'll also conduct another sweepstakes on FB which requires winners to attend the show. Last year this alone drew over 700 people. We will also have sponsors for the event, including YELP, just like we always have. We have amazing community sponsor connections that have helped us grow! Our email subscriber list is 3000 strong, so we'll be reaching out to them as well. 

Fees

The booth fee is not going in our pockets. The purpose of the fee is to pay for the venue, advertising, and printing fliers for the event. Our goal is to spread awareness to as many people as possible to get them in the door and purchasing your things! 

We will be collecting the booth fee via Paypal or personal check. There will be a $20 fee for any returned checks.

Booths

Vendor must provide their own displays. You can do whatever you want within your booth space as long as it is not hazardous or disrespectful of your neighbor's space. Wall spaces are available, but the Village Gate has asked us to not attach anything to the walls. 

Refreshments

We will provide some complementary snacks and drinks as we have always done (coffee, water, juice, fruit, chips, pastries, donuts, cookies/crackers, granola bars). We will see to getting some sort of food truck/vendor in the venue for lunch/snacks as well. If that fails, we'll order pizza and volunteers will deliver it (and whatever other free food offerings we have) to your booth. 

Applicants

Since the show is juried, we reserve the right to deny applicants if we believe the items are not handmade or if there are too many similar genres of items already accepted. We reserve the right to remove vendors the day of the show if the items being sold are not handmade. Mary Kay, Avon, Tupperware, or any of the other types of catalog businesses (silpada, origami owl) are not eligible to vend at Mayday Underground. Your application will not be considered unless all required information, including the submission of 5 photos of your work, is provided on your application. We will not accept artists that infringe on copyrights (no disney, marvel, etc). 

Mayday! Underground details

The event is free to the public.

We will offer “Swag bags” for the first 50 people coming to the event. If you can donate several small items to the bags, please let us know!

The event will be completely indoors. The Village Gate has an enormous parking lot, yay!

 

Have any other questions? Contact us at MayDayCraft@gmail.com 

 

You will vend at your own risk. You cannot hold the Stern Properties, the Village Gate, or Mayday Underground responsible for any damages to yourself or your property.

In clicking the “I agree” button on the application, you agree to all of the above conditions.

If you’re ready to apply, go here: https://maydayunderground.wufoo.com/forms/z16wopbo13c522l/
















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November 5&6 2016 Fall Mayday Underground Information


Basics

Mayday Underground Crafts + Art will be held Saturday and Sunday November 5+6, 2016 at the Village Gate Atrium. The show hours are from 10am to 6pm both days (YES, one more hour each day this year!). The space where the show will be held is on the second floor. The main point of entrance for shoppers will be the stairs leading up from the first level of the mall. Loading and unloading will occur via lot B entrance (which has an elevator several hundred feet in), or the Goodman street and courtyard entrances. 

Booths

Electricity will be available upon request. Most spaces are wall spaces and we can take requests if you require a wall. We will do our best to accommodate all requests for electricity and wall spaces, which we will collect on your application. The booth spaces will be 8’ x 8’ ($100) or 6' x 6' ($75) (price is due to the Village Gate raising our rent). Note that there is no charge for electricity. Take a look at past show photos on Facebook if you haven’t been to village gate atrium before since the space is oddly shaped. Many 8' booth spaces will have ample side-room due to the odd angles of the offices. 

Tables and chairs will NOT be available for rent. You must bring all materials necessary to set up your booth.

Please note that prior acceptance to the Mayday Underground show does not guarantee acceptance to the November 2016 show. You are allowed to share booths HOWEVER each artist has to apply separately and please inform us of booth sharing in the comments section of the application so that we can plan accordingly. Please also note that the person you wish to share a booth with might not be accepted. This is a rare case and will be dealt with accordingly.

Since the show starts at 10am, you are expected to be set up by that time and be ready to sell. The building will be open for you to set up at 8am Saturday morning. Since the space is open Friday evenings for dining, etc, we *MIGHT* be able to set up the night before if the space isn't booked for a different event. If Friday is available (which we will know by October 31 and notify you by e-mail either way), set up is anytime after 6:30pm (but we'll be there until 8:00pm to direct you, collect last-minute swag, and answer questions). Do not leave valuables Friday night since there is no door that can be locked to separate the space from the rest of the building. Setup Saturday morning will be at 8am IF we can't set up Friday night. Otherwise, you can come as early as you like, but keep in mind the doors to the Village Gate may be locked if you get here too early (6am maybe?) We will hire a security guard to watch everything Saturday night, so feel free to leave things set up. We still recommend covering your booth with a cloth anyway. 

Application

There is no fee to apply. Applications will be accepted until August 14. Notifications (regardless of acceptance, for on-time applications) will be sent on or before September 1. The booth fee is variable based on booth size (see above) and covers both days (you must vend both days). The artist must be in attendance for the duration of the show. The fee is due by September 14. Your space will be forfeited to artists on the waiting list if your booth fee is not received by September 14. We will send a PayPal invoice to the e-mail you submit with your application. Alternatively, you can send a check. If you pay by check, details for paying will be in the acceptance email.

The application will be kept open until mid-October, but any application received after August 14 will automatically be placed on the waiting list. Please note that you will NOT receive any form of communication from us if you apply late UNLESS you are called in to replace a vendor that has dropped out.

If for any reason you cannot vend at Mayday Underground and need to cancel, please do so before October 1. Refunds will not be given if you cancel on/after October 1.

The application calls for 5 photos of your work. These will be used to promote Mayday Underground, jury your work, and for use on the vendor page of the blog. Please choose your best work and limit the file size to 500KB. We will be jurying items for quality and uniqueness, and also to maintain a balanced mix of mediums. Please keep in mind that several categories have many applicants, and that we cannot accept all who apply due to space limits. Mayday Underground is an indie craft show, and we will be selecting items that best fit the urban feel. This means that we're looking for items that are quirky, urban, funky, and a new twist on traditional techniques. If you're not sure what that means, take a look at our photo albums on FB to get a feel for the show. Since Mayday is an indie show, we will not be accepting work that resembles fine art, fine craft, country crafts, or We do not accept photos by e-mail.

The application calls for a business name and website. These are requirements. If you do not have one or both of these, please obtain them or you will not be permitted to apply. You do not need to be selling your work on said website, but we need something to link to for promotional purposes. Etsy, Facebook, Instagram, Flickr, blogs, personal websites, etc are all suitable forms of websites. 

When you submit your application, please look for an email from wufoo with your application information. This is proof that you applied. If you do not receive an email, check spam. If it is not in spam/junk, your application was likely not received. 

Swag

A change that we're implementing this year is that swag is no longer optional. You will be required to submit a minimum of 4 pieces of swag. However, if your work tends to be more pricey or you don't want to donate, you can opt to pay a $10 swag fee that will help us offset the cost of the swag tote bags themselves. Swag can be dropped off or mailed to our residences or dropped off at our swag drop off/postcard pick-up night, which will occur in mid-October at Starry Nites Cafe on University Ave in Rochester. Out of town vendors will be permitted to bring items the day of the show, by 9am. Accepted vendors will receive a more detailed informational email in September. 

Types of swag we're looking for: Buttons, pins, notecards, mini prints, small objects, magnets, bookmarks, earrings, pendants, stickers, and so on. We'll be assembling a total of 114 swag bags. You're more than welcome to donate that much, but it is not the requirement (see above 4 piece limit or $10 fee). 


Miscellaneous Information

Advertising

We’ll be advertising in local places including City newspaper and possibly the Little Theatre. We’ll also be passing out fliers across town, working with the folks leasing us the venue, and doing all sorts of social networking, with a heavy marketing force on Facebook (we will be spending $1,000 on facebook, as the returns are fantastic, thanks to targeted advertising). We will also have sponsors for the event and roadside signs, just like we always have. We'll also be spending about $2,000 on television ads leading up to the event. Plus, based on that arrangement, we're privy to host of other benefits including a possible morning show special about Mayday (you'll definitely hear from us if we can get that to work out). We've also partnered with Yelp and we will be listed as their featured event for the weekend, which will go out to their email subscribers. Plus marketing to our own loyal followers on Facebook, Instagram, and through our e-mail list. 

Fees

The booth fee is not going in our pockets. The purpose of the fee is to pay for the venue, advertising, and printing fliers for the event. Our goal is to spread awareness to as many people as possible to get them in the door and purchasing your things!

We will be collecting the booth fee via Paypal or personal check after acceptance. There will be a $20 fee for any returned checks.

Booths

Vendor must provide his/her own displays. You can do whatever you want within your booth space as long as it is not hazardous or disrespectful of your neighbor's space.

Refreshments

We will provide some complementary snacks and drinks as we have always done. We will see to getting some sort of food truck/vendor in the venue for lunch/snacks as well. If not, we collect orders for pizza and will deliver pizza to your booth. Snacks and beverages can also be delivered to your booth upon request. Volunteers will periodically walk the show floor offering snacks and bathroom breaks. 

Applicants

Since the show is juried, we reserve the right to deny applicants if we believe the items are not handmade or if there are too many similar genres of items already accepted. We reserve the right to remove vendors the day of the show if the items being sold are not handmade. Mary Kay, Avon, Tupperware, or any of the other types of catalog businesses are not eligible to vend at Mayday Underground. Your application will not be considered unless all required information, including the submission of 5 photos of your work, is provided on your application.

Set Up

Limited help is available during load-in and load-out if needed- just ask. Several handcarts/wagons will be available for you to borrow if needed. Please realize that we will have no extra chairs or tables on hand so you absolutely must remember to bring your own. 

Mayday! Underground details

The event is free to the public.

We will offer “Swag bags” for the first 50 people coming to the event each day (for a total of 100 bags), plus an additional 14 so we can award raffle winners every hour. 

The event will be completely indoors. The Village Gate has an enormous parking lot, yay!

Have any other questions? Contact us at MayDayCraft@gmail.com 

You will vend at your own risk. You cannot hold the Stern Properties, the Village Gate, or Mayday Underground responsible for any damages to yourself or your property.

Failure to comply with any of the above requirements (swag fee, abide by space requirements, be handmade only, etc) are grounds for removal from the show without refund. 

In clicking the “I agree” button on the application, you agree to all of the above conditions.

If you’re ready to apply, follow this link: https://maydayunderground.wufoo.com/forms/z16wopbo13c522l/














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Disregard anything past this point. It is not for the November 2016 show.