Home Mod August Review

Review Requests


Contract Agreement between MCIL and Homeowners-was not provided

The Bid Proposal is not an acceptable document for a Contract Agreement.

Signed Articles of Agreement:

5064 Newton: https://drive.google.com/file/d/0B4ZVK2QyMQ1ySV9RRHlyc1U3ems/view?usp=sharing

836 N Bellevue: https://drive.google.com/file/d/0B4ZVK2QyMQ1yS21ILW5VRFFZSm8/view?usp=sharing

3146 Debby ST: https://drive.google.com/file/d/0B4ZVK2QyMQ1yRGFqcVFDRThxc3c/view?usp=sharing

3694 Canary CV: https://drive.google.com/file/d/0B4ZVK2QyMQ1yYkdlaTBOTUVSck0/view?usp=sharing

Contract Agreement between MCIL and Contractors-was not provided.

The Bid Proposal does not constitute a contract agreement.


5064 Newton: https://drive.google.com/file/d/0B4ZVK2QyMQ1ySmFId3VtSmowSGc/view?usp=sharing

836 N Bellevue: https://drive.google.com/file/d/0B4ZVK2QyMQ1yT2FkSkZrSm1ZajA/view?usp=sharing

3146 Debby ST: https://drive.google.com/file/d/0B4ZVK2QyMQ1ydjJBQjdXczFFM2s/view?usp=sharing

3694 Canary CV: https://drive.google.com/file/d/0B4ZVK2QyMQ1yRFBaX0Z2dlhIZjA/view?usp=sharing

Notice to Proceed from MCIL to Contractor-was not provided

Notice to Proceed has to be a written document on MCIL letterhead indicating the start date for the work outlined in the Work Order/Plan.

Notice to proceed

5064 Newton: https://drive.google.com/file/d/0B4ZVK2QyMQ1yQTlEMXIwZ3QyaFE/view?usp=sharing

836 N Bellevue: https://drive.google.com/file/d/0B4ZVK2QyMQ1ybFpNOVdTZkYySGs/view?usp=sharing

3146 Debby ST: https://drive.google.com/file/d/0B4ZVK2QyMQ1yRUNKMTRJckVjWW8/view?usp=sharing

3694 Canary CV: https://drive.google.com/file/d/0B4ZVK2QyMQ1yNnFWR0draHdMZ0U/view?usp=sharing

Approval or Denial Letters for homeowners-was not provided

The Bid Proposal is not an acceptable document for approval and denial. The Approval letter must be on MCIL letterhead addressed to the homeowner stating their acceptance in the Modification Program. I will also need copies of denial letters for applicants that were rejected.

Approval Letters:

5064 Newton:


836 N Bellevue: https://drive.google.com/file/d/0B4ZVK2QyMQ1ycDQxRVB3eG1pWlE/view?usp=sharing

3146 Debby ST: https://drive.google.com/file/d/0B4ZVK2QyMQ1yaUx5QVVkNUtVVmM/view?usp=sharing

3694 Canary CV: https://drive.google.com/file/d/0B4ZVK2QyMQ1yY3htSk9xcGk1WEU/view?usp=sharing

Denial Letter:


Proof of current city and county taxes- 3694 Canary 2016 City Taxes are delinquent; for each applicant

All applicants must be current on property taxes. Dollie Gray and Betty Covington are ineligible; their property taxes are delinquent. Provide proof of current status for Foreclosure Prevention for Rita Townsend (Deed Register# 13052994)

3694 Covington is current, as Betty Covington entered Hospice, she made a mistake in payment of the annual county tax payment. Now the City and County websites show that she is current.

Tax info: https://drive.google.com/file/d/0B4ZVK2QyMQ1yRzE0OGR3eWd1Q28/view?usp=sharing

3146 Debby ST. Ms. Gray is currently working with Ms. Linda Piggy with the Shelby County Trustee’s office (901-222-0261) on her property tax for both City and County. Ms. Gray last made a payment on August 15, 2017 of $200 and has a plan to pay her 2017 balance and the $121.51 from 2010 so she is able to take advantage of the Shelby County Tax Freeze and the Tax Relief program that she appears to be eligible for. Ms. Gray has an outstanding balance with the City, however please note that her City taxes are paid for the current year and previous tax year (2016). It is her plan to make payment so that her tax bill will allow her tax relief.

When I originally called the County on 8/26/16 Ms. Katrina Madison verified that Ms. Dollie Gray was current with her taxes. She has had a payment plan with the city and county.  

Tax info:


Proof of Applicant’s Eligibility-proof of household income for each applicant

Household income verification must not be more than 30 days old at the time of approval. Income information provided for Dollie Gray 3146 Debby and Betty Covington 3694 Canary Cove are unacceptable; provide current statements for each.

Current Income for Betty Covington (8/9/17): https://drive.google.com/file/d/0B4ZVK2QyMQ1ydENhWjV1SHRvWU0/view?usp=sharing

Current Income for Dollie Gray: https://drive.google.com/file/d/0B4ZVK2QyMQ1yckxNbE9rSmRoQmc/view?usp=sharing

Ms. Gray’s only income is from Social Security and an Annuity. Those income sources send statements annually. I have asked for a bank statement,  but her family is reluctant to share the information with me. I do have approval from Ms. Gray and will get verification that is less than 30 days old. Currently Ms. Gray is in the hospital and does not have access to her most recent bank statement.

Proof of age and/or disability-needed for each applicant

Copies of pictures are not an acceptance form of age or disability. Please provide one of the following for age verification:

·   Birth certificate

·   Driver’s License or Photo ID

·   Military Discharge papers

·   Valid passport

·   Census document showing age

·   Naturalization certificate

Proof of Age:

Betty Covington: https://drive.google.com/file/d/0B4ZVK2QyMQ1ySVNuZjFkWFI4cVk/view?usp=sharing

Rytha Brown: https://drive.google.com/file/d/0B4ZVK2QyMQ1ydDhMazhsYkVXMTA/view?usp=sharing

Rita Townsend:


Dollie Gray:


Acceptable forms of disability are the following:

Verification from medical professional stating that individual qualifies under the definition of disability. Telephone or in-person contact with medical professional verifying qualification under the federal disability definition and documentation in the file of the conversation

Verification of Disability:

Dollie Gray: https://drive.google.com/file/d/0B4ZVK2QyMQ1ycjFpeWJiZkp6QTQ/view?usp=sharing

Rytha Brown: https://drive.google.com/file/d/0B4ZVK2QyMQ1yY1A2Sy0yT1N4Vkk/view?usp=sharing

Betty Covington: https://drive.google.com/file/d/0B4ZVK2QyMQ1yaTIxd0ZKVklOX0E/view?usp=sharing

Rita Townsend: https://drive.google.com/file/d/0B4ZVK2QyMQ1yRlJ0RDJuOUNSTms/view?usp=sharing

Contractor Bid documents; bid analysis-provide Bid documentation for the selection process

Information provided is not sufficient. Provide the following

adequate number of qualified applicants and the method or grading system used for the contractor selection. Also, provide time and place of bid opening and a list of all contractors in attendance.

Project Bid documents:

5064 Newton: https://drive.google.com/file/d/0B4ZVK2QyMQ1ySDVhZEY4QVBrN3c/view?usp=sharing

836 N Bellevue: https://drive.google.com/file/d/0B4ZVK2QyMQ1yQmFnalZiaThtb2s/view?usp=sharing

3146 Debby ST: https://drive.google.com/file/d/0B4ZVK2QyMQ1yZWRTMXVKczUyaHc/view?usp=sharing

3694 Canary CV: https://drive.google.com/file/d/0B4ZVK2QyMQ1yNFdqa0syZHBSQzA/view?usp=sharing

Verification of contractor eligibility/Licensing State of Tennessee -need copy for each contractor that performed work.

Provide Contractor’s licenses from the State of Tennessee for Jay C Construction, Patterson Contraction of Tennessee, and A Z Improvement. Documentation provided for

F C Contractors and A-Z Improvement indicate expired licenses of March 2017.

Contractor License

5064 Newton: Jay- C Construction https://drive.google.com/file/d/0B4ZVK2QyMQ1yTjNRNmMzdEFDREk/view?usp=sharing

836 N Bellevue: Patterson Construction of Tennessee


3146 Debby ST: A-Z Improvements:

License: https://drive.google.com/file/d/0B4ZVK2QyMQ1yWDlNanNzWFdXTWs/view?usp=sharing

Department of Commerce Search: https://drive.google.com/file/d/0B4ZVK2QyMQ1ySjZLWFdPR05rZEE/view?usp=sharing

While the Contractors License for Tijuana Stewart shows it is currently expired, it was valid during the work and completion of the project. Please note that the expiration date is May 31, 2017, not March. Additionally, the contractor has no letters against her and she is not disbarred (later search). Tijuana Stewart of A-Z is working with Ms. Munn of the State of Tennessee to have her license reinstated and reports that it will be active on September 1, 2017.

3694 Canary CV: FC Contractors  https://drive.google.com/file/d/0B4ZVK2QyMQ1yNnJUU1k5MElITm8/view?usp=sharing

Certificate of One Year Warranty for Contractor to homeowners (approved for FC Contractors LLC) provide warranties all contractors that performed jobs on this project

Contractor’s warranties for 5064 Newton and 836 N Bellevue is unacceptable. All contractor’s warranties should be signed by the contractor and the homeowner; acknowledging such warranty.

5064 Newton Warranty: https://drive.google.com/file/d/0B4ZVK2QyMQ1yYm5wTWdtUlB0MVk/view?usp=sharing

836 N Bellevue Warranty: https://drive.google.com/file/d/0B4ZVK2QyMQ1ycVdMTjRleTNHSGs/view?usp=sharing

List of Contractors-evidence of debarment

Provide Contractor’s licenses from the State of Tennessee for Jay C Construction, Patterson Contraction of Tennessee, and A Z Improvement. Documentation provided for

F C Contractors and A-Z Improvement indicate expired licenses as of March 2017.

SAM.gov search for debarment (4 searches together): https://drive.google.com/file/d/0B4ZVK2QyMQ1yaVo4S1ZLbkN3eU0/view?usp=sharing

Notice of Completion –was not provided

Notice of Completion has to be a written documentation on MCIL letterhead indicating the date of complete.

Notice of Completion:

5064 Newton: https://drive.google.com/file/d/0B4ZVK2QyMQ1yYmlyYUxVYm5ERlE/view?usp=sharing

836 N Bellevue: https://drive.google.com/file/d/0B4ZVK2QyMQ1ycUNyR2FMMEZSMlk/view?usp=sharing

3146 Debby ST: https://drive.google.com/file/d/0B4ZVK2QyMQ1yeTEwMUpybFdIbU0/view?usp=sharing

3694 Canary Cove: https://drive.google.com/file/d/0B4ZVK2QyMQ1yWHItaVB4NE1NcFk/view?usp=sharing

Memo of satisfaction from each homeowner-was not provided

Satisfaction letters must be document on MCIL letterhead signed by each homeowner indicating their approval of job performed.

Memos of satisfaction all 4 together:


Section 3-Documentation of actions undertaken to meet the requirements Section 3-was not provided

See attachment link for Section 3 documents to be completed and returned.


Jay-C Construction: https://drive.google.com/file/d/0B4ZVK2QyMQ1yZEdYMVBweWhXRjQ/view?usp=sharing

FC Contractors: https://drive.google.com/file/d/0B4ZVK2QyMQ1yVm5TWGE5am9PYVU/view?usp=sharing