Apple Mail Backup Solutions

Save Gigabytes of Space on your Mac by Creating Apple Mail Archive Mailbox

posted Sep 5, 2017, 7:56 PM by Mail Backup X   [ updated Sep 6, 2017, 9:03 PM ]

Your Apple Mail account might be occupying more space than you think. Mail Backup X helps you reclaim that space

Are you using Apple Mail account as your daily email communication tool? Then you are probably losing gigabytes space that you would rather put to better use! Apple Mail app catches each email, attachment or any other mailbox data you’ve ever received offline. If you are used to receiving lots of emails each day, then the amount of data cached could easily amount to several gigabytes. While may not be considered much on an iMac with a large local storage, it certainly is a lot of you are using a MacBook laptop with only 128GB SSD drive.

So how do you reclaim this wasted space? Instead of deleting all the email you don’t currently use, the wise thing is to create an Apple Mail Mailbox Archive that will not only preserve those emails but keep them searchable as well in case you ever need to access them in the future.

The first thing you would need to do to cause is to determine how much space your Apple Mail Account is currently using and determine the amount of storage you could salvage.

How to Check How Much Space Apple Mail is using?

Mac Mail app stores data for each user on their library folder in the Mail directory. You can access this file either through ~/Library/Mail or /Users/Name/Library/Mail

To see how much space your Apple Mail account is using on your hard drive, go ahead and open Finder>Menu>Folder. Type in ~/Library the press enter. Next, locate your Mailbox; right click on it then Get Info. You will see the total size your email account has taken including the number of files stored in the account.

The one common file type that usually takes up the most spaces for all mail accounts is Attachments. Whether it is embedded images, large document files, audio or video files; you can secure them in an archive and delete them from your main account.

Creating secure Apple Mail Archive Mailbox

Mail Backup X is a professional email backup and archive utility  that will help you create and manage your Apple Mail archives including all other email accounts integrated with it. What makes this application the best choice to manage your Apple Mail Mailbox Archive folder is the fact that the utility comes with an innovative data compression tool that is capable of cutting down significant sizes of your mailbox files while still maintaining their quality.

The application is very easy to use. To archive your Apple emails just follow the following steps;

1. Download and install the application from

2. Launch Mail Backup X and create a new backup profile

3. The Next window will prompt you to choose the email client you wish to archive

4. Select Apple Mail account, and then choose the files or folders you want to archive

5. Click next and select the frequency of archives. You can choose to archive email/attachments automatically as soon as they arrive on the account or select appropriate time/dates for archiving

6. Next, choose where you wish to store your archives. Mail Backup X allows you to create files on your local hard drive as well as external sources like USB hard drive or an internet server via FTP

7. After choosing your preferences, click next to Archive the files.

Mail Backup X will create your Apple Mail Archive Mailbox folder and in it store all the data from your old emails, attachments, contact, address book, calendar and everything you selected. The archived files can be accessed at any time using the built-in mail viewer. Also, you can search through your archives to retrieve particular information by using the fast finder feature which conducts a speedy and thorough search on all data.

In conclusion, you start saving the wasted space on your Mac by archiving your Apple Mail mailbox items using this fantastic Mail Backup X software. Grab yourself the free trial version to test out all its functions.

Mac Mail Archive on a Different Computer

posted Dec 30, 2016, 12:47 PM by Mail Backup X   [ updated Jan 2, 2017, 5:26 PM ]

Quick Ways to Access Time Machine Mac Mail Archive on a Different Computer

If you don't have your Mac computer with you but have access to your backups and need to read them from another computer, how do you go about it? We all know that each and every Mac has dedicated Time Machine backup. It does not matter if you have two different backups in the same Time Machine since you will only be able to see the backup that is set as default.

Accessing Mac Mail Archive in Time Machine on a different computer just isn't a simple approach because regardless if you click on “Enter Time Machine” it'll only display the backup that is activated for that particular computer.

This issue, nevertheless, does not imply you cannot read archived files from your other computer. You just have to access the different archive profiles in Time Machine. To do so, press on ALT+Selection key while clicking on the Time Machine icon in the Menu Bar. You can also use Shift+Right Click when accessing Time Machine through the Dock. (Critical Note: Both of these options do not work on the earlier release of Mountain Lion (10.8 and 10.8.1) you, therefore, should upgrade your OS if you are using these versions)

As soon as you Enter Time Machine you will get access to different backup profiles. Choose the one with the files you are trying to access and mark it as default. You should now have access to your other backups.

Nonetheless, if you experience the error "Message has not been downloaded from the server." Then it means your backups were made via a network instead. In cases like this, you will have to mount the sparse bundle manually.

As soon as you solve these problems, you ought to contemplate utilizing a far more versatile and hassle-free Archive Mac Mail Tool which makes it quite simple to gain access to copies of your files from a different computer.

A more quick Strategy for Accessing Mac Mail Archives from a Different Computer

Mail Backup X is certainly the best utility tool for all Mac end users looking to access their email data from various computers. This application software is straightforward to set up use because it is professionally constructed with every one of the necessary features to preserve your data files.

Customers can make backups on their laptop as well as send archives to external storage spaces. The Mac Mail Archiving app is useful at syncing with USB, memory cards, and other mountable storage devices.

Try out this today and say goodbye to all the issues when recovering your data.

Restoring Apple Mail Email Database

posted Oct 17, 2016, 12:53 PM by Mail Backup X   [ updated Oct 24, 2016, 6:00 AM ]

Restoring Apple Mail Archive IMAP Email after Re-formatting Mac

Whenever you have concerns with your laptop, and decide to reformat you could have difficulties restoring your Apple Mail mailbox contents. Today we are going to see methods of restoring your Apple Mail Archive IMAP email data after a clean OS X installation.

(Notice: The subsequent methods of restoring email messages are only possible when you have a backup/archive of your respective emails before wiping out your OS X.)

Restoring Data from Time Device

When you finish the installing a new OS X, start Apple Mail and head on to file menu, choose Import Time Machine. A browser window will open up that will let you search your archives and backup folders. Locate the mailbox which you wish to restore to your new Apple Mail account. Mark, all of the email and select import. Your files must now be accessible to the system. Set up your IMAP e-mail accounts while carefully configuring the setting so there are no issues. Once done, your files should now be back in the account.

Restoring IMAP emails from a backup stored on another personal computer

In the situation that you only created your backup and saved on a different PC just before formatting your Mac, then you definitely will have to export the mailbox to either a USB drive or an external hard disk. To do this, just head over to Mailbox>Export Mailbox>Select the Mailbox(s). Copy those files to your pen drive and paste them on your newly-formatted Mac laptop. After that, the next thing is loading the data in Apple Mail.

Open up Apple Mail and beneath the File Menu, select on Import Mailboxes. From your browser window, navigate towards the area in which you copied your mailing info and pick what you want to upload to your account.

A less complicated Strategy for Restoring Apple Mail IMAP Archive

To stop all the hustles included when re-importing your email messages into a freshly established Apple Mail Account, you can consistently use an automatic mail archiving computer software like Mail Backup X. This IMAP Apple Mail Archive tool is the best utility to produce offline files and restore data in only minutes.

Also, the Mail Backup X can be configured to archive personal data files on offline storage by offering a professional data sorting window which lets you check or uncheck information for archiving.

Moreover, the app provides sufficient information security as it allows you not just to store archived data on your laptop, but also distribute it to other storage media like USB flash drives. Take charge of your Mac Mailbox today by using the Mail Backup X software.

Migrating Imap to a New Server with Mail Backup X

posted Jul 20, 2016, 11:56 AM by Mail Backup X   [ updated Aug 9, 2016, 1:02 PM ]

Role of Mac Mail Archiver When Migrating IMAP to a New Server

When it comes a time that you must migrate from your old server right into a new one, it is essential to notice that you have to transfer your old emails to the new server manually if indeed you wish to access them. Luckily there won't be any alarming concerns when transferring IMAP email messages because the IMAP framework protects its end users from formatting their accounts or having restrictive permissions that may frequently complicate the procedure.

Essential Requirements

Before you commence the migration process, ensure you meet the following conditions;

- Make sure that the new server which you are switching to entirely supports IMAP email protocol. It is not bizarre to find internet hosting packages that have not been tested with IMAP or are utterly incompatible.

- It's also wise to provide the account details; that is certainly the email address and its password

- Thirdly, you have to have an IMAP supportive email platform. In case you are utilizing Apple Mail, Outlook, or Mozilla Thunderbird then that's okay.

- Lastly, you have to have a MacMail Archiver tool for restoring data in case everything goes south!

Once you meet the set conditions, follow the procedures below:

Stage 1: Open a brand new email account on the new server that email should exactly have the same identity and password as the old mail account.

Stage 2: As soon as you've got a new e-mail account established, login in your login to your email client and create two new e-mail accounts. The e-mail accounts should equally have the identical address and same password. Also, they must be synced to establish a connection with IMAP.

Stage 3: This phase includes configuring the network options. It can be somewhat tough, so you need to be careful. You need to keep away from any possible conflicts with your DNS settings, for that reason, use the same IP and access domain of the new server instead of the domain name.

Stage 4: As soon as you join and have each of your accounts on the web, go to the inbox for the account on the old server and copy your mailbox contents to the new email account of the new server. When you have a lot of email with your previous account then understandably the process will take more time to finish. Just give it time.

How a Mac Mail Archiver tool is useful when transferring mail between servers

MacMail Archiver software will shield you from risks that could threaten your information. The application saves your messages away from the server so that you could obtain it whenever in case it is deleted from the server.

The next crucial explanation is the fact that whenever you utilize a Mac Mail Archiver app to store your documents and delete from the server, you are going to liberate space for more e-mail in addition to quicken the server processing speeds.

If ever you try to migrate IMAP emails between servers but the process fails, wouldn’t you be glad that you simply have an archive of all of your email messages? They why don't you try out the Mail Backup Xsoftware?

Apple Mail Archive Exchange Program

posted Jun 26, 2016, 11:39 PM by Mail Backup X   [ updated Jul 20, 2016, 11:59 AM ]

Top 3 Factors to Contemplate When Picking an Apple Mail Archive Exchange Program

Losing email data is something that is avoidable if you had an up-to-date backup or archive. Luckily, with the email management application on the Mac store today, a lot of individuals have found it very easy to keep an Apple Mail Archive Exchange and other email account backups easily and with less effort. Nevertheless, some application is not the most efficient and can still leave you vulnerable to data loss. When looking for the best email utility, you should consider the following factors;

  • Usability

    The Apple Mail Exchange Archive Application of your selection should be very easy to utilize. Therefore, the software which has simple to follow guides and well-arranged functions menu bar will not only simplify the process, but help you save plenty of time which you can put to other use.

  • Features

    Sure, the software might provide the primary function of backing up your email data and sending the outdated files on the archives. But, will it offer you the very best platform to use that info within the backup folder? An excellent Apple Mail Exchange Archiver must permit you to decide on information which you wish to backup/archive. It should also give you easy access to the information whenever you need.

  • Flexibility

    Is the app compatible with other email accounts? You naturally don’t wish to spend on several e-mail backup apps for different accounts. One tool is enough to archive and make backups of your numerous accounts. Therefore, the tool should be able to support all popular email platforms. Why Mail Backup X is the very best Apple Mail Archive Exchange utility.

    Mac Mail Exchange archive software is well developed to provide the best backup and archiving experience for all Mac users. The software not only gives an intuitive user interface, but it is also very handy because it automatically update backup and archives folders. Furthermore, the Mail Backup X comes has a professionally developed e-mail viewer window that lists down every file archived.

    Mail Backup X supports a flurry of other email accounts and enables you to create five backup profiles for your various accounts. It includes an inbuilt electronic mail conversion feature which will immediately change the format of e-mails from other platforms like Outlook Mac’s OLM, therefore, enabling you to see all emails in a single window.

To get a taste of all of the excellent features, this email archive utility has to offer just grab the free Demo edition.

Mac Mail Archiver and Other Ways of Saving Web Mail To Your Local Hard Drive

posted May 11, 2016, 12:09 PM by Mail Backup X   [ updated May 16, 2016, 7:52 AM ]

E-mails have valuable information that cannot afford to lose; that is why it makes sense to save them on your computer as you can access them offline. If you are looking for downloading your Web Mails to your Mac, here are great suggestions to go about it, including using a Mac Mail Archiver

Archiving one electronic mail message

If you would like to have a duplicate from the particular e-mails and significant attachments from the webmail account and archived in your nearby hard drive, then the best method to do that is through the “View Source”. On your browser, right-click anywhere in the window and select “View Source”. From the content that shows, find a .txt file, right-click on it and choose "Save As.". Name the file and save it to your local hard drive. This is the actual email message. To read it in Apple Mail, you will have to change the .txt to .Mbox which is the supported format for Mac mail

Archiving Numerous E-mail from Web Mail to your computer

To do this, open e-mail software like Mac Mail and sync it with your Web-based e-mail. After syncing your Yahoo Mail, Gmail or with Mac Mail just visit file, then import then navigate in your Web Mail and select all of the electronic mail messages and information you would like to save on your PC. When syncing, nonetheless, ensure that the IMAP configurations are not set to delete e-mails from the server.

You should also note that you may need email conversion software to alter the format of the emails if you want to read them in Outlook or any other email application.

The Mac Mail Archiver Application that makes it simple to download Web Mail to the Computer

To avoid all these hassles and technical processes you can just use an expert Archive Mac Mail tool like Mail Backup X. Not all individuals are tech savvy or provide the endurance to transfer their email messages manually from the internet to their Mac laptop. Mail Backup X, as a result, can make the task easier by facilitating an automated method that can access your Webmail and download the email messages immediately into a specified folder on your laptop hard disk or an external storage disk.

This Mail Archiver for Mac also comes with the ability to compress your info into smaller sized file while still maintaining their high quality and file composition.

So whether you are looking to save space on your server, access your emails offline or archive the mailbox as a protection measure, Mail Backup X will allow you to do all that and much far more.

Mail Backup X comes with a free of charge trial edition, so download it and take a look at everything it's got to provide.

Deciding between Time Machine and a Third-party Mac Mail Backup Tool

posted Apr 23, 2016, 12:49 PM by Mail Backup X   [ updated May 4, 2016, 12:37 PM ]

We have all read it many times before that it is important to constantly backup up your PC. Shockingly, most Mac users overlook this simple action and only come to regret when they lose their info. Having email backups and archives is the surest way of protecting your data.

There are various techniques to backup Mac Mail. You could Time Machine or employ a third party Mac Mail Backup Tool like Mail Backup X. Below we are going to decipher the two tools and determine which is the best for backing up your Mac Mail data.

Time Machine

The main advantage of making use of Time Machine is the fact that it will come free for all Mac consumers. You don’t need to make further investments to backup/archive your documents. However, there are also difficulties regarding Time Machine as a Mac Mail Backup App. Time Machine conducts an overall backup of the entire Mac and, therefore, takes a longer time to make backups. Due to this factor, most users prefer to switch Time Machine Backup on only when they have the time to wait for it to complete the process.

Another limiting factor is that Time Machine is hardware and is, therefore, vulnerable to malfunction issues, hardware failure or physically getting lost.

Third-Party Mac Mail Backup Utility

The second and favorite option for many users is employing third party tool like Mail Backup X to create mail backups and restore the data in minutes. Dedicated email backup software provides better stability, rapid information processing, and a lot more management options.

When selecting an email backup utility, it is indeed essential that you only look at its features, try out the demo package to experience what it has to offer before making a purchase.

Why you need to use Mail Backup X as Your Mac Mail Backup Tool

Mail Backup X is an easy-to-use and every efficient utility. It supports many other e-mail clienteles like Entourage, Outlook Mac, Thunderbird, Office 365, Postbox and Web-based emails as well.

End users of Mail Backup X can configure the software program to backup data files automatically. The application can either send new inbound and outbound message directly to the backup or backup batches of emails at a different frequency.

You'll be able also to send you copies of the backup to mountable storage media or FTP server on the internet in addition to possessing it on your local hard drive.

There is a plethora of other great functions that come with Mail Backup X which makes it one of the simplest ways of backing up your Mac Mailinformation. You can check all of them out at 

IOS 8 Apple Mail Archive Mailbox and Accessibility Issues

posted Apr 11, 2016, 12:14 PM by Mail Backup X   [ updated Apr 23, 2016, 12:44 PM ]

Users in iOS 8 have lots of worries about annoying bugs in the iOS version which affect the and security features. Find below the frustrating issues with Apple Mail on iPhone and some of the solutions you can utilize including making use of an Apple Mail Archive Mailbox App to protect your messages.

Failure to load Apple Mail

Before long after upgrading to iOS 8 most consumers complain of their Mac Mail failing to load or using an excessive amount time to fire up. In the majority of cases, you are going to find the Apple Mail icon spinning, but it does not open even after some minutes. This problem usually occurs when the IMAP and POP configurations from your earlier version of iOS are not compatible with the new one.

As a result, you will need to erase your account settings and set them up once again. To do this, just go to Settings>General>Reset>Erase all content material and configurations. Next, you would like to restart your iPhone and reconnect your electronic mail accounts by entering the username and password in addition to configuring preference settings.

Mail fails to send emails to trash

Every time a person attempts to delete the email from inbox/sent folders an error pops up saying “Message couldn't be moved to the mailbox Trash.”

Should you are confronted with this kind of dilemma; this can be corrected in the following ways;

Go to settings>Mail, Contacts; Calendar> Choose the email account that has the problem>Go to Advanced settings>Deleted Mailbox and set it to Trash.

Another way includes loading Settings>Mail, Contacts, Calendar> Account> Advanced> IMAP Path Prefix> Check out Inbox option.

ICloud keeps asking for Mail password

Another nagging problem with iOS 8 is iCloud asking for the password each time you try to send an email. To get rid of this bug the first thing you'll wish to try out is to load up Configurations then navigate to iCloud and log off your account. Restart your phone, go back to iCloud settings and check in once again.

Making use of Archive Apple Mail Mailbox App to avoid troubles with your mail account

Malfunctions and mishaps will regularly take place when you are employing Apple Mail irrespective of the iOS edition. The smart means of retaining the safety of your data is by using Mail Mac archive software like Mail Backup X.

With this kind of a tool, it can save your crucial data and store them away from your email server and the local storage media. With an archive, you can gain accessibility your info offline as well as from one more computer.

MailBackup X is easy to make use of and comes with uncomplicated procedures of archiving information. All info saved within the archives are available through the professional mail viewer window that enables you to not only check out emails, but also search for specific messages and swiftly retrieved it through the archives.

Try out Mail Backup X today by downloading it from

Apple Mail IMAP Issues and the Importance of Saving Data with This Mac Mail Backup App

posted Mar 21, 2016, 12:05 AM by Mail Backup X   [ updated Mar 27, 2016, 11:56 AM ]

Apple Mail is an extremely useful email client that allows its users to sync their account across different devices to access their emails via IMAP connections. Even so, with the diverse features that Apple Mail offers, it has its fair share or problems.

A particular major difficulty faced by most consumers is Apple Mail instantly deleting IMAP messages from the inbox and outbox folders.

While the deleted e-mail from IMAP connections will not be totally unrecoverable (unless of course you purge them from Apple Mail), it can be annoying if you have to keep resting data and resolving issues.

So what are some of the problems users face when using Apple Mail and IMAP and how can they solve it?

1. IMAP emails not showing - When you switch your emails from a POP account and into IMAP, you then the first thing you should do is backup your entire account and deactivate the POP account. After you have done this, you can then restore your backup in IMAP and finally connect it with Apple Mail. When you fail to do so, you end up having both POP and IMAP running the same email address, then you will compromise the security of your data.

2. Setting not properly configured - Another issue most people deal with a poorly configured account. You should always keep checking the IMAP settings and confirm that they are properly set according to your preference. By default, Apple Mail will delete IMAP e-mails automatically from its server. In the event you saw that your Mac Mail is deleting messages which are a week old for example, then you should quickly change that frequency to the time that you desire. Alternatively, you can use the MacMail Backup software to preserve these messages before they are erased from the server.

3. IMAP emails are taking longer to download - As emails come trickling in, you account starts to grow, and this takes away space from the email server. It is always advised to delete your e-mail from the server as it screws up the conventional functions of Apple Mail either by slowing the server down or instantly deleting messages to save some storage space.

Safeguarding your messages with Mac Mail Backup App

From the three issues discussed above, you can see that indeed Apple Mail can be compromised at any time. Whether it's account hacking to change the settings or glitches on the email server, it's critical that you always keep a backup plan of accessing your e-mails. Mail Backup X is the greatest Mac Mail backup solution that you can make use of to save your e-mails immediately before they get cleared out of your Apple Mail account.

This Mac Mail Backup utility program performs efficiently with IMAP accounts which mean you can enter your account specifics and set the frequency of your backups. The application will automatically backup your emails and give you a lifeline when any of the above issues threatens your email data. 

Try out the Mail Backup X tool today!

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