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LP Steering Committee Minutes-8/21/18

posted Aug 28, 2018, 9:19 AM by Sara Erickson   [ updated Aug 28, 2018, 9:21 AM ]

Lyons Prepared Minutes


Lyons Fire Station


I.    Members present; Bryan Roberts, Aaron Caplan, Mimi Wesson, Lloyd Banta, Sue fire department lady, Ken Feldman, Gayle Gordon, Tosh Golias, Emily Gubler, Joycelyn Fankhouser, Linda Varenkamp, Keith Roussil, Sue Suskiewich


II.   Welcome to new members: Mimi Wesson (Blue Mountain) Lloyd Banta (Apple Valley)


III.  Important Announcement: Emily will be stepping away from LP. This will be her last meeting. Emily, you will be greatly missed.  Emily will continue to serve with LFD. Emily was presented with a prototype snakebite kit.


IV.  LP Emergency Kits: Members filled go bags with supplies. Linda, Brian, Aaron, Ken/Gayle, Keith, Tosh, Sara took kits home and signed LP Neighborhood Kit Agreements. Thank you to Tosh for your excellent organization of this project.


V.   October Emergency Preparedness Fair: October 13, 2018 at 12:30 p.m. at Fire Station 1


       1. Ken and Gayle passed out flyers for the event for members to share in their neighborhoods


       2. We already have the following commitments: Joycelyn reported that Red Cross and a rep from Larimer Connects will attend. LP reps will have a table. LFD will have fire safety brochures and fire hats for kids


       3. Suggestions for other reps to invite: Boulder County Sheriff, horse rescue,

Snacks will be available.


       4. We would like to have Door prizes. Members will ask local businesses for donations for door prizes and snacks. Board members should have id’s and/or a letter from the Chief when they approach local businesses for a donation. Sue will email Kerry Matre about adding Gayle to the agenda for the 8/28/18 LFD meeting. Gayle will attend and have a discussion with the Chief, Gayle will also discuss the option of getting a picture with a fire fighter kid-activity at the Fair. Maureen Davidich is the contact.


      5.  We should ask vendors to give demonstrations. Chief will talk to BC animal control. If they are unavailable maybe Longmont Humane Society can send a rep. Possible get a rep to demonstrate fire extinguishers.


      6.   The following members will approach local businesses:


            Joycelyn: Clarks

            Bryan: Murdochs

            Sara: St. Vrain Market

            Linda Dog related: Linda

            Sue: Lyons vet: Sue

            Ken: Harbor Freight


       7.  Sara will put flyers local businesses about 2-3 weeks before the fair. 


       8.  Shannon will be asked to submit an article to the local media.


       9.  Flyers can go on community bulletin board and town marquee. (Unsure who will take responsibility for this?


       10.  Aaron will contact Kim at the town regarding including a notice with utility bill regarding the fair. Aaron will also contact the schools regarding making an announcement regarding the fair.


       11.  Joycelyn will add notices to the LP website and Lyons happenings.


       12.   LP will pass out flip books to attendees and OEM guides in English and Spanish


       13.  All board members should try to attend and man the booth.


       14.  Sara will research refrigerator magnets and report via email on cost.


VI.  September scenario set for 9/15/18


       1. Tosh needs a volunteer to help him create scenario. Mimi agreed to help Tosh review previous scenario.


       2. We need people in their homes and people at the fire station


       3. Sara, Gayle and Ken, Keith and Bryan will observe scenario at station


       4, Aaron will host at his home; Linda will host at her home with Mimi attending

Tosh will host at his home


       5. Tosh will send an email listing what we still need and what we have decided to do.


VII. CO-Chair


       1. Tosh invited members to consider assuming the co-chair position.


Respectfully submitted


Sara Erickson








Lyons Prepared Steering Committee Meeting Minutes 5/16/18

posted May 17, 2018, 6:25 PM by Sara Erickson   [ updated May 23, 2018, 7:03 AM ]

Lyons Prepared

Minutes 5/16/18

Lyons Fire Station

Members Present: Gayle Gordon, Ken Feldman, Aaron Caplan, Linda Vahrenkamp, Tosh Golias; Joe Lampe, Keith Roussil, Henri Begin, Joycelyn Fankhouser, Brian Roberts, Sara Erickson

  1. LP New Maintenance Schedule

1-Meetings on the 3rd Tuesday of the month in February, May, August and November. (November meeting on second Tuesday of the month due to Thanksgiving. Time remains: 6:30 p.m.-8:00 p.m. Joe suggested that an ad hoc meeting could be held if there is a need. We can continue to assess what works for the LP Board.

2-Radio Check-Ins at 6:30 p.m. on the 3rd Tuesday of non-meeting months-January, March, April, June, July, September and October  (no check in for December)

3-Scenario Training once per year (2018 date: September 15, 2018)

4-Additional trainings/outreach efforts as decided by the group (CPR/First Aid, Summer Concert Series, National Night Out, etc.)

5. Changes for New Members. New members will be expected to attend scenarios and radio training and attend 3 meetings per year. New Members will have a 6 month trial period. New members will come to another members house for radio nights.

II. Recruitment. We still need to recruit new members for neighborhoods without a

           neighborhood contact person.

III. Outreach activities

Aaron suggested that the Summer Concert Series table has not reached that many people. Ken suggested a float at the or Halloween or Christmas parade. Sara will take lead on the project.  Joycelyn, Aaron Ken and Gayle will be on committee.

Action Item: Sara will present ideas at the August Meeting.

We will have have a table at National Night Out on August 7, 2018

IV.         Banner: Thank you to Ken and Gayle for donating the payment for the banner.

V.        Go Bags

  1. Tosh reviewed go-bag handouts with group.  X-Freedom 40L Molle Waterproof Day Pack in black. The bags should be organized uniformly with a diagram of what is in each bag and where items are located in each bag. Supply bags should be labeled and dated (some items expire)

  1. One bag each for the following areas: Town North, Town South, Stone Canyon, Longmont Dam Rd, Spring Gulch, Dakota Ridge and Hwy 36 West of Blue Mountain

  1. Group reviewed price list for bags and supplies in bags.

     4. A round of applause for Tosh for all the work done on getting the Go Bags operational.

VI.      Scenario is 9/15/18. Keith and Joycelyn will join Emily in planning the event and

          will work at the Fire Station during the scenario.

VII.    Redstone Review Article: A big thank-you to Shannon for his article in the Redstone


Radio Check-Ins:

June 19, 2018 at 6:30 p.m.

July 17, 2018 at 6:30 p.m.

Next meeting:

8/21/18 at 6:30 p.m.

Meeting Minutes 3/20/18

posted Mar 28, 2018, 1:25 PM by Sara Erickson


Board Meeting Minutes 3/20/18


Members Present: Gayle Gordon, Shannon Davis; Linda Vahrenkamp, Tosh Golias, Joe Lampe Brian Roberts, Keith Roussil, Joycelyn Fankhouser, Emily Gubler, Aaron Caplan and Sara Erickson


Scheduling of Meetings: Tosh asked whether we should hold meetings every month.  Joe and Gayle suggested monthly meetings keep us more energized and connected. For now keep monthly meetings, but on occasions if there is not enough on the agenda to hold a meeting, the meeting will be cancelled.


Outreach activities: Tosh is willing to host this year’s National Night Out. Explore possibility of doing a demo on IRLP at the National Night Out.


Summer concerts also don’t generate too many sign ups but are still a way to have visibility. Once we have the Sandstone Concerts Schedule, we can get members to sign up to sit at the table.


LP Event: Joe floated idea of having a raffle to increase residents to send email addresses to LP mailing list. Several members have had low key individual events in neighborhoods or communicate to neighbors via email. ACTION ITEM FOR KEITH: Send snakebite videos to the members who can forward it to their neighbors.


Newpaper article:

ACTION ITEM FOR SHANNON: Prep an article for Redstone Review

ACTION ITEM FOR LINDA: Linda will provide contact Redstone Review contact info to Shannon.

ACTION ITEM FOR EMILY: Send previous RR articles to Shannon.


Go Bags: Joe and Gayle have conducted research on the best bags and contents. Joe reported on affordable bags: best choice is Lightening Premium Tactical Bag. It has clear plastic individual bags that are in place with velcro and can be easily pulled off. Price is $82.00. (Less if we by more than 10.) The goal is to have one in every neighborhood. Gayle: Chad at Canned Aid suggested Nite-Ize (A Boulder County company) as a possibility for a donation, e.g. LED flashlights or in-kind donation. Canned Aid gave to Gayle 12 McGyver Kits: contains rain poncho, duct tape, antibiotic packs, ibuprofen, sunscreen, field repair guide, zip ties, lip balm, wipes, bandages and tire patch.


Tosh described some of the contents of his go bag. Make sure lights use same batteries as the radios. Tosh uses a rechargeble battery in his flashlight which also uses AAA batteries.

Other items in Tosh’s bag: duct tape, splints, first aid kit, space blankets, dust masks, blood pressure cuff (automated);


Beyond Kits: After flood Tosh got a generator, hand pump, gravity fed water system, propane free-standing fire pit. Members should think about what to have on hand if a neighbor came to your home during an emergency.


Keith aware of an ER doc who makes first aid kits. Good kits. Keith reported we can get a discount. He recommends tourniquet, Israeli bandages, gauze.


We will focus on 7 kits with first aid supplies. Joe suggested that at next meeting prioritize the contents of kits, what supplies we have and want.


ACTION ITEM FOR JOE: Order one bag to see how we like it. Joe will need to get the Chief or Assistant Chief can order it. Joe should send order information to Tosh and Emily.


United Way Grant: Some of the funds from United Way need to go to an event. Event has to be by October (about S400-500) $900-$1,000 is for the kits. United Way check will be sent at the end of the month.


Seeking Donations: If we are talking to a donor: tell them we are an official program of the LFD, a non-profit governmental entity. If they only donate to a 501(3)(c) they can give the donation Lyons Fire Fund.


ACTION ITEM FOR TOSH: send non-profit forms to Keith

ACTION ITEM FOR KEITH: Prepare a generic thank-you letter to donors.


Possible Trainings for 2018:

--Tour Boulder OEM or Lamimer County Instant Command System.

   ACTION ITEM FOR JOYCELYN: Inquire and coordinate with OEM.

--Scenario tentatively set for October 13, which is 2nd Saturday in October. Emily wants one or two people

  who have experienced the previous scenarios to join the scenario committee. This would involve emails,

  phone calls and maybe one or two meetings. Have a radio test in preparation and solve any radio problems

  ahead of time. Do a radio refresher and a first aid refresher the meeting before the scenario

--First aid/CPR training

--Go through the kits


5 Year Flood Anniversary

ACTION ITEM FOR AARON: Inquire if the town doing anything. High Water Mark Plaque could be installed at that time if there is an event.


Other Items:

Larimer County Rep will come to next meeting.


Linda: Katie Arrington of OEM conducts “Better Together Workshops” Basically what we are doing and Joycelyn is training to become a facilitator.


JJ and Joycelyn have discussed whether Lyons should have a rep at the EOC during an event.


HAM Radio Update

We have a repeater now in Lyons. Repeaters are high up and can amplify signals. It’s at Dayton’s house on Eagle Ridge. Users require very low power. Repeater has IRLP node. Those whose MURS radio are inadequate due to location S(i.e in the mountains) should consider getting a HAM license. MURS can’t use repeaters.


IBM Community Outreach Grant. Gayle reports that Sue S. she follow up with Gayle or Jennie. Linda is also an IBM retirree. The grant has to go through an IBM retiree. State Farm has grants. Gayle is researching banks on community outreach for grant money.


Next meeting is 4/17/18 at 6:30 p.m. at Fire Station


Respectfully submitted,

Sara Erickson


Meeting notes - Feb 20, 2018

posted Feb 25, 2018, 5:38 PM by Toshen Golias

Attendees: Emily, Keith, Henri, Linda, Shannon Davis (Hwy 36), Joycelyn, Bryan

Joycelyn: Grant: Foothills United Way: We just need to request the money. A certain portion of the money is for doing events.

[ ] Tosh: Email the Chief and Liz and find out where the money should go. $1500.

[ ] Joycelyn: Contact Ken, Gayle, and Joe to get a list of items.

Henri: We can post through the fire department’s Facebook page (with their permission and review). The focus should be to share public service content with a tie-in to inviting people to find out more about Lyons Prepared.

Keith: Snake Bite Lecture. One of the main causes or problems with snake bites is the types of treatment provided.

  • Most important: stay calm.

  • Life threatening envenomations (bite and injection of venom) are rare in North America.

  • Most snake bites are to the hand. Don’t put your hand near snakes.

  • Most of the time you’ll have localized tissue damage.

  • If there are life threatening symptoms, call 911.

  • Many bites are dry bites, but if you get bit, start heading towards a hospital.

  • Call 1-800-222-1222. Poison and Drug Center.

  • Local symptoms: swelling, bruising, redness, pain.

  • Field treatment:

    • “Do not delay transport to medical care in order to perform first aid measures.”

    • Wash with mild soap and water.

    • If there are systemic signs and symptoms and transport time is > 1 hr, you can apply a venous constriction band (not a tourniquet). But don’t do this lightly, because you’re increasing the risk of damage to the limb.

    • Immobilize the site (splint and sling).

    • If possible, keep the wound at or below the level of the heart.

    • Take off rings, watches, etc.

  • Key is early detection and treatment with CroFab. But make sure they are consulting with Rocky Mountain Poison and Drug Center.

    • Surgeons are generally not helpful.

  • Never ever:

    • Cut and suck.

    • Use a sawyer extractor.

    • Pack with ice.

January 16, 2018 Board Meeting

posted Jan 18, 2018, 7:15 PM by Sara Erickson

Lyons Prepared Board Meeting

Wednesday, January 16, 2018

Lyons Fire Department

Members present:

Tosh Goliad, Joe Lampe, Ken Feldman, Gayle Gordon, Aaron Caplan, Emily Gubler, Bryan Roberts, Henri Begin, Linda Vahrenkamp, Jenni McDade, Keith Roussil and Sara Erickson

Tosh noted that we are missing Frank Adams tonight and are so sorry for the loss of our friend and LP member.

I. Foothills United Way Grant Award

  LP received $1500.00 grant from Foothills United Way. The board plans to purchase of bags

  for emergency kits with the grant money

   Ken, Gayle and Joe Gale will be in charge of the purchase of the bags.

II. Identifying Additional Funding Opportunities

   Discussion of local insurance companies or businesses who sponsor community

   preparedness to grant LP some funds. Jenni suggested an informational sheet to present to

   potential donors.

III. Update on budget

    Keith shared that full kits will cost $389.00 with GPS devices and $300.00 without.

    Reimbursement of Ken and Gayle for the banner is in the budget.

    We are a line item in Lyons Fire budget.

IV. Human services request to identify seniors.

     Human Services and Aging Commission would like LP to identify residents who are elderly

     or with safety issues. Tosh has reported to them that we don’t feel this part of our mission. A

     Human Services and Aging Commission meeting on this topic will be held on 1/22/18 at

     12:30 p.m. at Lyons Town Hall Board Room. They have invited LP members. Tosh reported

     to them that we are not interested in compiling such a list, but will take the list if they compile

     and add any seniors who would indicate to LP that they want their names given to our


      Keith said that Wendy Miller, who is on that committee, reached out to him and he gave the

      same response as Tosh. Keith volunteered to attend the HSAC meeting and represent LP.

       Linda shared that Spring Gulch residents can complete a questionnaire and give

       information regarding their situation which is shared with neighborhood leaders.

       Residents are given the opportunity to opt in or not

V.     Mini Training on Patient Field Assessment

       Keith Roussel presented the mini assessment.

       In kit: have a notebook and pen in your kit and copy ABC and SAMPLE acronyms on first

       page. Also refer to card provided by Tosh.

       Useful acronyms:







       S-symptoms (how are you feeling)



       P-past medical history?

       L-Last ins/out (what did last eat or drink)

       E-events What happened?



       V-verbally responsive

       P-painfully responsive


       Rule of 3’s

       A human can go 3 minutes w/out air

       A human can go hours w/out warmth

       A human can go days w/out water

       A human can go w/out food

       Always send note pages with the emergency provider.

       Never put anything or anyone in a car if you have no clear plan to get them in or out

       Do no put an unresponsive person in a car. Call fire department

Items in Keith’s first aid kit: Israeli bandage, tourniquet, if you use one: put time you applied         it on the tourniquet. Gloves, notepad, gauze, ace wrap, ABD pads or maxi pads; pocket


VI.  Incident Command System

     Aaron suggested LP may want to have an ICS refresher prior to the scenario practice. We

     needed to understand the ICS structure. Emily: we can talk about divisions in a geographic

     area. We do have our own geography but we do talk to the Incident Commander LP

     members should transmit and receive info through a LP incident commander type person or

     surrogate of IC.

     The Incident Commander would name someone to be liaison with LP. The name of the

     liasion would be communicated to LP in an actual emergency.

VII. LP Facebook Presence

     Henri -can post up to Lyons Happenings or create a LP FB group.  The Town or Lyons Fire

     do not like to use Lyons Happenings due to rumor factor

     LP does need a platform like FB for publicity of our work and announcements.

     Emily suggested that we consult with Chief prior to setting up a FB group. The topic was

     tabled to the next meeting.

VIII. False Alerts

     Bryan suggested that we keep in mind that false alerts occur. The incident in Hawaii was an

     Extreme example, but it needs to be considered that it could happen here. Check your

     radio to verify or confirm with LFD or nonemergency line at Boulder County.

Next meeting

February 20, 6:30 p.m.

Respectfully submitted

Sara Erickson

LP Secretary


Frank Adams, Sep 26, 1944 – Dec 19, 2017

posted Dec 29, 2017, 7:06 AM by Toshen Golias

Frank volunteered for Lyons Prepared in the Apple Valley neighborhood. 
He was a wonderful and generous teammate, and we will miss him dearly. 
Our condolences to his family and loved ones.

Meeting Notes-11/14/17

posted Nov 17, 2017, 1:23 PM by Sara Erickson   [ updated Nov 18, 2017, 4:03 PM ]

Lyons Prepared Minutes

November 14, 2017  

6:30 p.m.

Lyons Fire Station #1


Members present: Tosh Golias, Emily Gubler, Keith Roussel, Frank Adams, Brian Roberts, Jenni McDade, Henri Begin and Sara Erickson

I. Miscellaneous and House Keeping Items:

Antennae were given to Sara and Henri. A walkie-talkie was given to Sara

Henri shared that there is a general recall of Kiddie Co fire extinguishers. Plastic handles are defective and can leak. Board members are encouraged to email their neighbors regarding this recall

We did not receive the 2017 LCF grant or the FEMA recognition awards. Backpack/kits will remain on hold until we obtain funding

Keith will delist LP from the Secretary of State nonprofit list. Listing with the Colorado Secretary of State is no longer necessary since we are now a program of LFD.

Frank shared information on medical loan program. Lyons has a closet Walter Self Center

A board meeting will be scheduled prior to yearend.

Tosh plans to attend next Intermountain Alliance meeting and give update on LP efforts, accomplishments and goals

II. Accomplishments for 2017

1.            CPR Training for Board Members

2.            October 2017 Scenario

3.            Tosh presenting to BOCO Strong Resiliency Summit

4.            New Board members joined

5.            MURS radio program was expanced

6.            LARN was initiated

7.            Community Outreach was expanded: Media articles, Sandstone concerts

8.            LP participated in National Night Out

9.            LP Board was formed with officers

10.          Member guidelines were created

11.          The LP website was improved and expanded



III. Goals for 2018

1.            Prioritize recruiting in the following areas: Eagle Canyon, Confluence, X Bar 7, Lone Star

2.            Expand neighborhood outreach efforts and continue to network about LP

3.            Kits/Backpacks project

4.            Continue to identify funding sources

5.            Continue to apply for recognition awards

6.            More proactive outreach regarding preparedness. E.g. lightning strikes. Frank will take lead on

               this project.


7.            Sponsor a CPR/first aid training


8.            Members will complete required FEMA ICS training


9.            Plan 2018 scenario


There will be no meeting in December.

Next meeting is January 16, 2018 at 6:30 p.m.

Happy Holidays!


Respectfully submitted,


Sara Erickson





Meeting notes - Oct 17, 2017

posted Oct 23, 2017, 8:37 AM by Toshen Golias   [ updated Oct 23, 2017, 8:38 AM ]


17 Oct 2017

Members present:

Frank Adams Linda Vahrenkamp Emily Gubler

Ken Feldman Gayle Gordon Henri Begin

Bryan Roberts Joe Lampe

Aaron Caplan Jenni McDade

I. Introductions:

II. Announcements:


Next Meeting is Nov 14, 2017, at Fire Station 1, 6:30-8 PM

(Note this is the 2nd Tuesday of the month)

No meeting in December.

III. Discussion Items

  1. Next Scenario Planning

Tosh made a presentation on the scenario exercise we just had and put it on the website.

Have 1 person from Lyons Fire and a couple people from Lyons Prepared help create the next scenario.

Maybe it could be that we are a couple days into the event and focused on the communication aspect.  Give a message that is to be passed along a communication chain and see how well it gets passed.

We could try and incorporate FEMA online training.

Could we have some additional first aid or first responder training.

Could be something that has no communication in one or two areas, but not everywhere and how we could assist with communication relays.

B.   Walkie-Talkies

Read what was on the agenda. (I wanted to write that in, but see I didn’t bring an agenda home. If someone wants to add it.)

They could be of use at all POC’s so that the POC can be at their radio or doing one thing and they can hand off a walkie talkie to someone else who can go around communicating to neighbors.

C.  Credentials - No Update

D.  Central Location for Online Documents

We do have many public documents on our website.  

Lyons Prepared was setup so that each neighborhood handles contact information for their neighborhood and their is no central database or contact list.

Could we have dropbox or something set up so members can upload their files? photos of the scenario as an example

E.  Laminated Medical Response Documents

We do have wallet size laminated cards with some information.

Could we do something bigger to have in our kits with more information.

F.   Lyons Prepared Kits

Lyons Fire should know what we have in our kits, so they don’t have to ask if we have something or not.

Emily can add that information to the file that Lyons FIre already has for the Points of Contact.

G.  Other Groups like Lyons Prepared

If anyone was interested in attending meetings of other groups like Lyons Prepared, we might gain some useful ideas from them.

IV.  Annual Review - Lyons Prepared is 3 years old

We now have a formal steering committee with officers, documented requirements for becoming a Lyons Prepared member, a bank account and are a Colorado not for profit organization.

We are officially a part of Lyons Fire, have applied for a grant, and a FEMA award.

We have had some first aid training,  working on a preparedness kit, and progressed with our radio communication training with new larger antennas.

V.   Other Comments -

With talk of using our cell phones for GPS there is the concern of batteries for the phone.  Henri found a charger that uses (double or triple?) A batteries and so could fit in with the idea of making sure everything in our kits uses the same type of batteries.

Minutes submitted by Aaron Caplan

Meeting notes - Sep 19, 2017

posted Sep 21, 2017, 10:49 AM by Toshen Golias

Members present:

Keith Roussil Frank Adams Linda Vahrenkamp

Tosh Golias Ken Feldman

Sara Erickson Bryan Roberts Joe Lampe

Joycelyn Fankhouser Aaron Caplan Jenni McDade

I. Introductions: Joining the meeting was Henri Begin, Stone Canyon neighborhood.

II. Announcements:


Tosh will present on Lyons Prepared at BC Strong Conference at Boulder Jewish Community Center on Thursday, 9/28/17. This is an all day event on resiliency.

October meeting is 10/17/17

November meeting will be on 11/14/17. (one week ahead of usual schedule)

No meeting in December.

III. Discussion Items

A. Tosh gave maps of each neighborhoods for each POC. He will send a pdf to Ken.

IV. Scenario. Annual exercise is set for Saturday, October 14, 2017 from 9:00-11:30. Debriefing and lunch to follow. Emily has been writing scenario. More intense than last year.

A. Assignments

1. Keith and Sara at Lyons Valley Park.

2. Joe and Brian’s at Dakota Ridge. Brian may have to

relay to Jenni.

3. Jenni and Joycelyn at Upper Lyons Park Estates

4. Ken and David DeCoster at Longmont Dam Rd.

         Ken may also have to relay.

5. Frank at Apple Valley

6. Linda, Emily, Aaron and Tosh will be at fire station

B. Radio Use During Scenario: Tosh shared handouts on the radio training. There will be more information right before scenario starts. Tosh suggests we stay in Group 1. LP Command is Channel 1. To talk to other people in LP use channel 5.  2,3,4 are tactical channels. You may be instructed to switch to another tactical channel.

When talking on radio, state who you are calling and then

Identify yourself and your neighborhood. Wait to be acknowledged. Make message as brief as possible. Say break if you want to pause.  Have a notepad next to the radio and write everything down.

POC’s are listed on website. The list is mostly up-to-date.

Keith’s change of address is not yet listed.

V. Formal LP Membership Steering Committee Guidelines

Tosh shared written guidelines. We are an official civilian part of Lyons Fire District. Conducting ourselves professionally is essential. The document includes Expectations, Membership decision process and MURS radio qualification process. LP is about spreading calm and fact-based information dissemination. Radios are expensive and we still need POC’s in X-Bar 7 and Eagle Canyon who will need radios. Cheaper walkie-talkies are an options for communicating within neighborhoods.

VI. Budget and Kits. Keith gave out copies of budget including cost of kits, training scenario expenses, flyer printing and also possible revenue from LCF if we receive the grant. Tosh went through contents of sample kit. Line items for each item in the kit are listed in the budget handout. Cost will cost approximately $380.00 each. Waterproofing the kits were discussed. Map and contact lists will also go in bags and info regarding chain of command. Garmin GPS may be in bags. Phone GPS apps may be a better option for people who have smart phones. POC need to have same user interface. GPS Waypoints Navigator. (for Android phone).

VII.  Lessons From Irma and Harvey

There was a lot of internet communication during these events. Use of Zello. Lyons topography so different from Houston’s that cell phone use will be limited in the event of an weather emergency.

Next Meeting

Tuesday, October 17, 2017

6:30 p.m. - 8:00 p.m.

Fire Station No. 1

Respectfully submitted

Sara Erickson

Meeting Notes-August 15, 2017

posted Aug 20, 2017, 7:18 PM by Sara Erickson   [ updated Aug 20, 2017, 7:21 PM ]



Members present:

Keith Roussil Frank Adams Jenni McDade

Tosh Golias Emily Gubler Gayle Gordon

Sara Erickson Bryan Roberts Joe Lampe

I. Announcements:

1.  Article: Jenni wrote an informational article regarding Lyons Prepared for the

Lyons Recorder to be published shortly. A group photo of members present was taken for the article.

            2.  New Designation for LP. Tosh reported on a meeting he and Emily had with Chief Hoffman. Great News! The Chief has decided to designate Lyons Prepared as a program of the Lyons Fire District. The Chief requested that we prepare a budget to submit to him. We will probably include printing costs and possibly the costs of the kits. Once it is official that LP is part of LFD, an article should be submitted to the media.

3.   Grants. Due LP inclusion in the Lyons Fire District, we can more easily apply for

grants with the Fire District as our sponsor. USgrants.org lists grants nationwide that are available. A member should review to see which grants would be appropriate for our group. We can now apply for Lyons Community Foundation grant, which is due in September.

II. Discussion Items:

  1. New Members. Guidelines for new members are coming. There will be a 4 month trial

period for any one who joins the steering committee. Guidelines include: Members need to come to at least half the meetings, have a calm demeanor during an emergency, participation in LP events such as scenario training.

  1. National Night Out was last Tuesday and Tosh represented LP. Turn-out was good.

Tosh met with a few people who expressed interest and invited them to come to a steering committee meeting. Tosh passed out eclipse glasses to people to came up to the table.

     3. Maps/Kits. Tosh is working on the maps for the kits. Tosh is adding lat/long/elevation for helicopter landing sites.

  1. GPS devices for kits: We are looking for recommendations for handheld

           GPS devices. The chief prefers these over cell phones. We need to discuss options for

           Ffnding appropriate “go” bags. Keith suggested dry bags like they sell at REI. Chief had

suggested military type go bags that pouches could be attached to if needed.

b .   Suggestions for contents of go bags should included: fire department contact list, steering committee contact list, incident command tree, first aid, CPR face masks, guidelines for purifying water, gloves, vest, house sign.  

Action item: Joe will research go bags: size,and the cost per bag. Probably the size of a school backpack is appropriate. He will look into dry bags.

4.   MERN (Mountain Emergency Radio Network): Keith shared MERN info. MERN received funding through BCAREs to purchase repeaters in Nederland, Allenspark and Gold HIll, The repeater in Allenspark was moved 4-5 months ago and now Lyons ham radios can connect, and we can now communicate with MERN operators in Allens Park and through them, Ned and Gold Hill.

5 Scenario: Dates for Scenario: Sat October 14, either from 8:00 a.m to 12:00 p.m. 1:00 p.m. to 5:00 p.m.

6. BOCOStrong: 9/28 at 2:00; Emily or Tosh will be presenting re Lyons Prepared to BoCO Strong.

7. Wildfire Partners. Last week Frank’s home was certified by Wildfire Partners. He recemmends as a good organization for homes in areas prone to wildfires. Frank suggested that LP should share that this service is available. (wildfire.www.partners.org) No charge to conduct an audit. They offer rebates up to $800 of cost of fire mitigation to home/property.

8. Joe Lampe. Joe lives in Stone Canyon and plans to join the Steering Committee as the Stone Canyon rep. Welcome back, Joe.

Action Item: Tosh to add Joe to LP Steering committee email list.

9.  Sandstone Concerts: Sara will set a table at Sandstone Concerts. Tosh will drop off materials at her house.

Next Meeting

September 19, 2017

6:30 p.m. - 8:00 p.m.

Fire Station No. 1

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