Agendas and Minutes

Parish Council Chairman David Martin' s Annual Village meeting 2017 report

While the history books won’t see the last 12 months as a year of note where the Parish Council is concerned, there has been plenty going on behind the scenes to ensure that Little Shelford continues to be a great place to live.

The volume of traffic through our village has certainly increased significantly over the last 12 months. We can’t do much about that. But what we can do is try to ensure that the drivers travel through Little Shelford at an appropriate speed.

The Parish Council carried out a speed survey in the autumn. Almost 100 people in the village took part.

That survey found that more than 80% of people in Little Shelford are very or quite concerned about the speed of traffic in the village.

The other headlines were:

  • The road with the most problems is Whittlesford Road cited by almost 30% of voters, followed by Hauxton Road.
  • More than 80% of villagers said they would be in favour of an electronic speed indicator to deter speeding.

I’m pleased to say that we have just been awarded £3,400 by Cambridgeshire County Council for an electronic speed indicator. It will be moved around the areas of the village with the worst speeding problems.

It doesn’t issue speeding tickets. But what it does do is flash up the speed of cars as they pass, which should encourage speeders to slow down. And the camera also collects overall information about speeding which we will be able to use to persuade police to take action if there are persistent problems.

Other highlights from the last year include:

 

  • After a public meeting, we said no to joining in the Neighbourhood Plan with Great Shelford and Stapleford, largely because we were wary that it could lead to too much new development in Little Shelford

  • We have backed the new playground campaign by pledging £5,000 towards it

  • The Council has given £1500 to the Bowls Club to help pay some of the bills to eradicate the Chafer grubs which are damaging the bowls green

  • Improvements were made by the Parish Council at the entrance to the Rec costing around £8,000 and we also enhanced the track to the Pavilion

  • The bridge over the Ice Pond in the Rec was repaired thanks to £900 from South Cambs

  • David Jones organised a village spring clean on behalf of the Parish Council in March.

  • A 40mph speed limit has been introduced between Little Shelford and Hauxton, which will help to reduce the speed of traffic entering the village on Hauxton Road.

When it comes to money, the Parish Council is in a reasonable position. We decided to increase our share of council tax bills by 1%, taking our overall budget to £28,460. The increase will help pay for a tree survey and subsequent work that will be needed around Little Shelford over the next 12 months.

However, apart from our deers hitting the headlines in the Sun and the Cambridge News for eating flowers “with malicious intent”, the dominant issue for the village has been crime.

In the last 12 months, there have been 15 burglaries in Little Shelford including four house break-ins while an elderly lady was also mugged in Church Street.

It may be a sign of the times? However it is fair to say that the Parish Council is concerned about the increasing number of crimes in our village.

We are going to pull out all the stops to ensure that every street in Little Shelford has its own Neighbourhood Watch scheme. It won’t stop crime in the future. But if we support each other and share some best practice, it might help improve the situation.

This is a great community. And it’s made so good by those villagers who go the extra mile to make Little Shelford such a special place. I would like to thank a handful of those people.

I’d like to thank speedwatchers Charlie Cooke and Robyn Sorrell who have been monitoring the speed of cars travelling through our village with Parish Councillor Mary Palazzo

I’d also like to thank Andrew Stephenson and Jo Thorndyke for the street party for the Queens 90th birthday in Church Street on June 11th when more than 100 people had a memorable day.

And I’d like to say thanks to Bill Savin and Andrew Stephenson who have set up a volunteer squad to do odd jobs around public areas of the village.

On the Parish Council front, I would like to say a huge thank you to Mary Palazzo who is sadly standing down. Mary has ensured that roads and traffic have been at the forefront of our agenda while keeping the phonebox library operating so successfully. We will miss her.

I’d like to say thank you to the whole parish council for their work over the last year, and especially to new councillors Brie Lury, Sarah Penn and Richard Patterson while Andrew Hawthorn has taken over as Vice Chair of the Parish Council.

And I would just like to say a personal vote of thanks to our wonderful clerk Penny Tanna. She is utterly dependable and Little Shelford would be a lesser place without her efforts.

Thanks to our district councillors and especially the ever supportive Charlie Nightingale.

And a fond farewell to our departed county councillor Tony Orgee who has been a great friend of Little Shelford. He leaves some big shoes to fill for our two new County Councillors, Roger Hickford, who lives in the village, and Kevin Cuffley.

So, finally, our priorities for the next 12 months:

Increasing the number of Neighbourhood Watch Schemes

Reducing the speed of traffic through Little Shelford  

A tree survey and taking action where necessary

Exploring the possibility of creating a community orchard next to the allotments

Supporting the ongoing playground campaign

And the possibility of setting up a warden scheme for older people in Little Shelford.

 

David Martin

May 2017



Little Shelford Parish Council

 

Minutes of Parish Council Meeting

Held on Monday 20th March 2017

   

Present:               David Martin (Chair), Andrew Hawthorn, David Jones, Sarah Penn, Mary Palazzo

                                Ken Turner, Richard Patterson, Brie Lury

                                Charles Nightingale (SCDC Cllr) Tony Orgee (CCC Cllr) Kevin Cuffley (Sawston Cllr)            

                                Parish Clerk: Penny Tanna

                                Members of the public:  8

 

1.   Apologies received:  David Munro

2.   Declaration of interest received. BL regarding application S/0886/17/TC

3.   Minutes of the meeting held 16th Jan 2017 - Agreed by all as a correct record, signed & dated by the Chair

4.   Matters arising outside of existing agenda:  None

 

5.   County Councillors’ Report: Cllr Orgee sent his report which was circulated prior to the meeting, a copy of     which will be put on the village noticeboard.

  • County Council Budget 2017-18 - there will be a 2% increase in the CC’s portion of Council Tax leading to a rise of about £24pa for a Band D property. Further financial support for Social Care was announced The national budget means Cambridgeshire will get an extra £8.33 million for Social Care in 2017-18. 

     

  • Cambridge Sporting Village – TO attended a briefing on the Cambridge Sporting Village on 2 February.  It is a proposal to build sporting facilities & 400 houses on land south of the Trumpington Meadows development, with some facilities on the Hauxton side of the M11.  Additional infrastructure is limited and the development as it stands is likely to have a severe impact on local roads. It was thought that these two linked planning applications will go to the relevant committee for determination within the next 3 months or so.

     

  • Local Highways Improvement (LHI) Bids:  LSPC’s bid for a mobile vehicle activated sign succeeded.  £3,400 has been awarded.  A project officer will be assigned to work with the PC on the scheme.

     

  • A1307 Local Liaison Forum (LLF) first meeting was held 20 February. A number of proposals were put forward relating to parts of the A1307 between Haverhill and Addenbrooke’s.  These included road safety measures, a bus only lane near Linton, an improved cycleway between Babraham and Granta Park, a Park and Ride site near Four Wentways, a revised road layout at the A1307 / Haverhill Road, Stapleford / Gogs Shop junction, a bus-only lane from the Gogs to the roundabout at Shelford Bottom and an on-highway/off-highway link to the Biomedical Campus.  However, there was nothing linking in the Genome Campus / Sawston / Pampisford / Stapleford / Great Shelford area with the A1307.  The clear view of the meeting was for a pause in the process whilst further work was done including talking to all landowners/LAs potentially involved.  At the City Deal Joint Assembly meeting it was decided to request putting back the next round of consultations from July till September so that a 2nd public consultation exercise on the preferred options would be after further workshops had taken place with Local Liaison Forums and councillors.

     

                    Tony Orgee announced he would not be seeking re-election in May this year.

         

    Minute: the Parish Council led by DM thanked Tony for all his support and efforts on behalf of Little Shelford and wished him well for the future.

     

    6.   South Cambridgeshire District Councillors’ report:

          Cllr Nightingale reported Heidi Allen MP will be opening the new Post Office at Kash Stores on 24th March.

          New bin collections days have commenced with some hiccups.

     

    7.   Playground Action Group update

  • The next update will take place at the Annual Village Meeting. 

  • Request for agreement to WREN grant administration fee.  PAG has asked LSPC to be the contributing 3rd party funder for a 25K WREN grant application. The admin fee of £2,687.50 (10%) cannot come from fundraising totals.  The application would not be submitted until May with payment due only on being awarded the grant. 

    Minute: Members agreed to be the 3rd party funder and pay the necessary admin fee of £2687.50 with the clear understanding that the funds would come from the £5000 set aside for the Playground project.

     

    8.   Accounts:

  • To receive account balances and authorise payments in accordance with the RFOs report

    PT circulated the bank balances & payments report prior to the meeting.

     

Bank reconciliation at  20 March 2017

Current account

18338.28

 

Deposit account

34084.7

 

Pavilion account

2026.83

 

 

54449.81

Less unpresented cheques

0

 

3x Donations @ 125 ea

-375

 

DM expenses

-46.5

 

 

-421.5

Net bank balances

 

54028.31

 

Payments to be presented for approval

 

Clerk - Feb/March wages

878.56

A.Stephenson - 90th party refreshments

50.01

SSE - phone box electricity

1.63

Value Products - Dog fouling signs

18.36

SLCC - Legal training

5

clerk - expenses (postage)

19.78

Djones expenses re Cleanup/Meeting

59.17

HMRC - Paye Jan-Mar

25.8

Total

£1,058.31

 

Resolved:  the account balances were receive and payments list duly authorised for payment

 

  • To consider request form LS Bowls Club for financial support

Ray Saich reported the club has some extraordinary costs this year. The green needs treating for chafer grubs & reseeding. The club house needs rewiring. The total additional expenditure is £3228.  Prior to meeting 2 years of accounts, the current year cash flow figures and membership details were circulated.  Discussion highlighted the need for the club to recruit more members to stay viable. DJ noted the premises would become PC responsibility if the club closed.  

       AH proposed a one off contribution of £1500. BL seconded, all in favour. 

Minute:  PC to contribute £1500 to the LS Bowls Club. The club is to keep the PC informed of it’s progress.   

                [Local Government (Miscellaneous Provisions) Act 1976, s19]

 

9.   Planning report:         Seven applications have been received   

  • S/0738/17/TC -  3 Church St – felling of 5 trees -  PC to object as it is a key part of vista

  • S/0864/17/TC – 7 Church St – re-pollard of Sycamore – no objection

  • S/0886/17/TC – 67/68 High St – fell Maple tree – no objection

  • S/0891/17/TC – 61 High St – felling of 3 trees – no objection

  • S/0798/17/FL&LB – 95 High St - Side extension – some concerns were raised regarding extension size & its impact on the street scene. Also a query as to whether the land was part of the green belt. Action: Extension to comment deadline to be requested pending further consideration.

  • S/0935/17/FL – 61 High St – demolition of garage, roof works, side & rear extension – application not available for viewing at the meeting. Comment deferred until documents supplied.

  • S/0382/17/FL - 42 High St  - comment submitted

     

     

    10.          Village Design Statement progress report – nothing to report.

                   

     

    11.          Roads, Traffic and Police Report

  • Minor Highway Improvement Fund – Application approved, £3400 allocated. Awaiting a project officer to advice on best equipment & location of posts.  To also to clarify if existing posts are suitable. MP expressed a preference for equipment that also collected data on car speeds to aid future projects and highlight problem roads.

     

  • New online parking enforcement request service – A service has been set up by SCambs police allowing public to report parking concerns in the same way pot holes are.

    The link is: http://tinyurl.com/SouthCambs-Parking

     

  • Recent spate of burglaries

    DM reported the PC had requested attendance by local constabulary but they were unavailable at the short notice. He read out the statement sent by PCSO Chris Wiseman

    There has been a spate of burglaries in Little Shelford and this is unusual, thankfully. They were reported in Beech Close and High Street and although the reports came in over a few days it is highly likely they were all committed over the same night. Shed and garage burglaries are not necessarily discovered straight away. These were all outhouse burglaries as opposed to dwellings. The burglars who target houses tend to be a different type to those who break into sheds and garages. The latter are easier targets basically. In a nutshell my advice is to stay calm as often when a village is targeted in this way it is passing criminals who may not necessarily return. Also to make sure sheds and outhouses are as secure as they can be.

    Members of the public raised the possibility of reinstating a street light in Beech Close which has been targeted by burglars.  TO suggested LSPC could pay for a new streetlight. Costings were not known.

    Action: MP to contact Ben Jakes & Alan Hitch regarding the options available and seeking costs if necessary

     It was noted streetlights would not solve the problem of back garden sheds being targeted. Discussion followed regarding revitalising & extending Neighbourhood Watch and the use of Smart water & CCTV as deterrents.  Cllr BL noted CCTV usage is regulated by Data Protection Act and would not be appropriate on public land.

    Action: DCI Sutherland to be asked to the Annual Village Meeting. Neighbourhood Watch & Smart water to be promoted at the AVM.  Existing Neighbourhood Watch coordinators to be approached to help.

     

     

     

    12.          Matters relating to the Pavilion, Wale Recreation Ground

  • Cricket club container update. RS reported the container will be removed when the ground is hard enough. There is someone willing to remove it free of charge. He circulated specification and costings for a secure metal shed for storage use by football & cricket club as requested at last meeting.  The shed is to be located behind the Pavilion but is not part of the Pavilion lease.  The total cost including paving slabs and internal extras was in the region of £2500 ex vat.  Clerk advised that as part of the Pavilion project the shed would be PC property.  Subsequent maintenance of the shed would need to be agreed before installation.

    Minute: Clerk is instructed to seek formal quotes for the shed as specified and to liaise with DJ & RS regarding it’s purchase and installation.  

     

  • Request from Simon Conway Smith to hold an Archery event on the Wale ground.

    PT reported she had spoken to the Archery event providers and received copies of their Public Liability insurance details and a clear risk assessment.

    Cllrs agreed to the request provided it did not clash with football or cricket club fixtures.

     

     

    13. PC Coordination meeting with GS & Stapleford

           DM reported he attended the meeting which was informal in nature with no clerks in attendance. General issues were discussed. These included proposed developments around GS and the recent spate of                 burglaries.

     

    14. Report from Older Peoples Forum - RP

          RP reported the forum was inspiring & well organised. He displayed information at the Meet the PC event    and 5 people indicated interest in helping.  He said if LS is to go forward with the ‘Good             Neighbour’/Community warden scheme to support the vulnerable, it will need to look at provision methods        i.e. via a business model such as AGE UK or by some volunteer arrangement.

          After some discussion it was agreed that information should be gathered regarding the need for the service.              BL suggested targeting potential users via the GPs to reach people who did not attend public meetings.

          Action: BL & RP to look into the possibility of a leaflet/questionnaire to be distributed via the GP. The              scheme is to be added to the AVM agenda to engage public interest and need.

     

     

    15.                          Allotment report

  • Dog fouling sign has been installed. Plot holders have received letters regarding the problem & the tree policy.  The clerk reported only 2-3 plots are available.

  • Proposal for an Allotment notice board have been postponed to next meeting

     

     

    16.                          Risk assessment submitted for approval

  • The risk assessment has been reviewed. The clerk recommended carrying out a formal tree survey on the Wale recreation ground and other land belonging to the PC.  She advised that a formal regime of tree management should be implemented to manage the risk annually going forward. 

    DM suggested appointing a cllr with the responsibility for tree management.

    Action: Clerk to seek advice from SCDC Tree officer as to what would be appropriate.

     

  • The question whether to include Bradmere Lane on the RA was discussed. The lane itself is a public right of way and it is the responsibility of the Highways Agency to keep the surface of public rights of way which are maintained at public expense in a fit state for public use & make sure obstructions are removed. The land is not owned by the PC or anyone else. Historically it was for the use of LS residents.  It is maintained periodically by volunteers and the Wildlife Group.  However there are signs displayed around the pond provided by the PC and as such it could be construed that the PC manages the pond. Clerk advised this could lead to liability issues.   RP suggested putting a standard no liability warning sign up.

     

    Action: PT to seek clarification regarding insurance cover of the pond and lane.

    Action: PT to seek legal advice from Capalc regarding the issue of liability and the effectiveness of putting a sign up.  

    Minute: Parish council approve the Risk Assessment with the exception of Bradmere Lane pending legal advice.

     

    17  .        General Village matters

  • Councillors walk – postponed

 

  • Report on Litter picking and Meet the PC event.

DJ reported there was a fair turnout for the Litter pick with around 10 sacks of rubbish collected.

The Meet the PC event was not as well attended as hoped but 3 couples new to the village were made welcome. It was agreed the format was good but timing may be improved.

 

  • Village volunteer force - LS Resident Bill Savin reported that he and some volunteers had already carried out some jobs around the village. They cut back the grass encroaching on the Bridge Lane pavement making it wider. He has a list of jobs that could be done.  DJ suggested he conduct the next event in a similar fashion to the Litter pick to encourage new volunteer to spend an afternoon carrying out village maintenance. DJ has hi-viz jackets available and can carry out a suitable risk assessment. The clerk advised that no work should be carried out on the Highway itself, only on the pavement and verges.

BL suggested involving the Beaver troop. They could clean the park benches. The jobs would need to be within the Wale grounds to ensure a safe environment. 

Minute: The PC thanked Bill and the volunteers for their good work.

 

  • Bramble clearing:  The clerk has received 2 quotes for the work proposed at the junction of High St & Whittlesford Rd.  A local company quoted £500 and a local handyman £120. After some discussion it was decided given the potentially hazardous site requiring traffic management that the contractor was the preferred option.

Minute: Clerk to book contractor to carry out bramble clearance

 

 

18. Clerks correspondence

  • The date of the Annual Village Meeting has been changed to Thursday 11th May to avoid clashing with a Church event.  Refreshments to be served from 7pm with meeting starting at 7:30.

    Action:  Clerk to contact clubs and groups for their annual reports.

     

  • Clerk has received a request for the pump to be repainted.

     

  • The clerks annual appraisal has been carried out satisfactorily.  DM proposed the clerks hours to be maintained at 12 per week as the resignation of Cllr Evans has increased the work load related to accounts.  He also proposed salary increase to £8.87 (SCP5) is to be implemented from April in line with the SLCC/NALC New national Pay scale for 2017-18.

    Minute:  PC resolved to accept both proposals.

     

     

     

     

     

     

     

    18.                 Any other business:

  • Cllr RP noted Gt & Lt Shelford School has contacted parents asking them to complete the online consultation regarding the Government School Funding reforms. He asked what the PC could do to support the school.

    Action: DM encouraged everyone to complete the consultation survey and will send a letter in support of the school to Heidi Allen MP

     

  • Cllr DJ reminded everyone the SSYI will hold the Big Breakfast on Saturday at the Village Hall

     

  •  It was noted former LS resident Laurie Butler had recently passed away.  There will be a Graveside service at Great Shelford Cemetery on Friday 24th March at 2.30pm, followed by a Service of Thanksgiving for his life at Great Shelford Free Church at 3.30pm.

     

  • Ray Saich asked if it would be possible to install lights along the track to the pavilion. Costings to be provided at a later date for future discussion.

     

     

          

     

     

     

    The meeting ended  9:35pm                                              Next Annual Village Meeting:  Thursday  11th May 17

                                                                                                                    Parish Council Meeting:  Monday 22nd May 17

     

     

 

Signed __________________________________       Date _________________________

Chair, Little Shelford Parish Council

 

Minutes of Parish Council Meeting

Held on Monday 16th January 201            7

   

Present:               David Martin (Chair), Andrew Hawthorn, David Jones(via Skype), Sarah Penn, David Munro,

                                Ken Turner, Richard Patterson, Brie Lury

                                Charles Nightingale (DCllr) Tony Orgee (CCllr) Brian Milnes (Sawston Cllr)             

                                Parish Clerk: Penny Tanna

                                Members of the public:  3

 

1.   Apologies received:  Mary Palazzo

2.   No declarations of interest were received.

 

3.   Minutes of the meeting held on 21st November  2016 - Agreed by all as a correct record and signed & dated by the Chair.

4.   Matters arising:  None

 

5.   County Councillors’ Report: Cllr Orgee sent his report which was circulated prior to the meeting, a copy of     which will be put on the village noticeboard.

  • In its spending plans for 2016-17, the Highways and Community Infrastructure Committee decided to reduce funding for winter gritting.  However owing to a lack of proper consultation & public expressions of concern, the County Council have reinstated the previous gritting schedule.

  • The County Council had decided to turn off some street lighting in the middle of the night and to reduce the illumination levels of street lights earlier in the evening.  This proved to be controversial, and they have decided to re-instate lighting overnight and to stop reducing the illumination levels. 

  • The CC’s General Purposes Committee meet next week to make a recommendation to the Full Council about setting the budget for the next financial year, and hence the level of council tax. TO expects proposals are likely to range between no increase at all to a total of 5%, that is a 2% council tax increase plus 3% for social services.

     

    6.   South Cambridgeshire District Councillors’ report:

          Cllr Nightingale had nothing to report.

     

    7.   Planning report:         One  application has been received   

  • S/3524/16/FL -  Whittlesford Rd – 2 storey side extension. Plans were passed with no comments

     

  • Pre-application presentation regarding  42 High St

     Shona Keene &  James Snell (architect) outlined plans for the development of the plot. The plan is to demolish the existing house & replace with 2 large family houses (5-6 bedrooms) set back in the plot. They showed plans & sketches of the new development. Cllrs discussed the plans, asking for some clarifications especially with regard to the post box & dog bin located on the front boundary.  Clerk suggested they speak separately to the PC planning committee if they needed further feedback.  Formal response to the plans will only be made on receipt of the planning application.

    Cllr DM Thanked Shona for the helpful presentation. He welcomed the proactive consultation early in the development process.

     

    8.   Village Design Statement progress report

          The Draft executive statement is still at the editing stage. Collette & Neil have targeted the end of January.

          When the draft is complete, it will be circulated for discussion.

     

     

    9. Roads, Traffic and Police Report

  • Minor Highway Improvement Fund application – Cllr RP is to attend Highways Agency in January regarding the application.

  • Hauxton Road speed limit.  Hauxton Council have been successful in their bid to change the speed limit on Hauxton Rd. The work was due to be carried out in December but has not happened.

    Action: Clerk to ask HC when the work will be done.

  • Cllr AH asked about the recent incidents of DVDs posted through letterboxes. Residents were concerned they were a scam possibly loaded with malware.  Sawston Cllr Milne said he was aware of the DVDs and on investigation they were in fact videos expounding Pro-creationist views. However it is always best to err on the side of caution & not install media of unknown provenance.

     

     

    10.          Matters relating to the Pavilion, Wale Recreation Ground

  • Update on track & entrance status.

                    The gravel to cover the area just inside the gate has been ordered.   No delivery date as yet.

  • Pedestrian gate:  A new pedestrian gate has been ordered & is due to be installed within the next 2 weeks.

  • Cricket club container update. Cllr DJ is to meet with CC to discuss the relocation of the container to a place closer to the Pavilion.  

    Action: Clerk to seek advice from Planning Dept regarding the status & siting of the container.

  • It has been noted the Wale recreation wooden sign is looking tatty.

    Action: Clerk to seek quotes for new sign or refurbishment

  •  Minute:  In order to preserve and protect the Parish Councils rights over the Wale Recreation ground, foot access from Courtyards must be prevented for one day each year.

    Cllr DJ confirmed this was complied with.  He locked the access gate from Courtyards from midnight on Saturday 24th December 2016 until midnight on Sunday 25th December 2016 (Christmas Day).

     

     

    11. PC Coordination meetings with GS & Stapleford

           The Chair has received an invitation to meet quarterly with Great Shelford and Stapleford PCs.  It will be       beneficial in many ways – councils better informed, allowing a united approach to significant               issues and an     opportunity to share knowledge and resources.

          The first meeting will be on 15th February at GS Pavilion.  Action: DM or AH to attend and report back at          the next PC meeting.

         

     

    12.          Allotment report

  • Clerk reported several plots have become available.  It has been noticed that some plot holders have planted trees which is not permitted.

                    Action: Clerk to advertise available plots & write to plot holders reminding them of the tree policy.

  • Request for sign banning dog fouling.  One tenant has reported repeated dog fouling on the allotment path and around his plot. He asked if a sign could be put up.

    Clerk noted the sign would cost in the region of £10-£15. The possibility of a noticeboard was also discussed.  

    Action: Clerk to report dog fouling to SCDC Environment & Health Dept.  Also to investigate the cost of a notice board and to purchase a suitable dog fouling sign.

     

     

    .13          .               Risk assessment update

  • A draft of the risk assessment,  circulated prior to meeting, was discussed. RP suggested in future attaching a full list of assets for clarity.

  • Clerk highlighted the need for cllrs to include certain areas in their  walks as part of the risk assessment process e.g. the children’s playground  & the river walk.

    Discussion followed as whether Bradmere Lane and Pond should be included as ownership is unclear and could possibly be in the public domain. BR asked if The Terrace was property of LS

    Action: RP & PT to research ownership issues and amend the risk assessment form accordingly for approval the next meeting.

     

     

    14.          General Village matters

  • Councillors walk report by AH & KT

Pavement repairs are needed outside 18 High St & 29 Beech Cl. – Clerk to report to HA

The hedge at 73 High St is obstructing pavement – Clerk to write to owners.

Brambles need to be cut back at the junction of Whittlesford Rd & High St. as they are obstructing the verge  Clerk to get costings for clearance.

 It was suggested that the junction would be safer if the layout was altered removing the triangle to slow traffic.

Action: Cllr RP to investigate this option when visiting HA.

 

  • Village volunteer force - LS Resident Bill Savin was concerned about the poor state of the village pavements, weeds in the road, overhanging foliage and verges.  As the SCDC have limited funds he suggested a volunteer force for keeping the paths clear and safe for pedestrians, similar to the litter pick held In previous years.

DM welcomed the initiative and suggested Bill be the coordinator.

DJ suggested launching the idea at the litter pick/meet the councillors event on 12th March

The clerk noted that the LSPC obligations with regard to Health & safety and insurance liability needed to be clarified beforehand.

 

  • Post office relocation The GS Post Office is to close at the end of February and re-open at Kash Stores on 7th March.

    Minute: LSPC applauds the efforts made in keeping such a valued facility in the village.

     

  • BL received thanks from a resident with mobility issues for the repaired paving outside her house. BL noted the leaves on pavements are slippy and do not seem to have been cleared this year.

    Action: Clerk to contact Street Cleaning Services.

     

     

  • Private hire of Wale recreation ground

A LS resident asked to hire part of the Wale for a private children’s party with Shetland Pony entertainment.  Approval was given once insurance & licenses were checked,  with the proviso temporary fences were erected to protect the horses & dogs and also that the grounds were left in the condition found.  No charge was made but a request for a donation to the Playground Action Group was made.  Clerk wanted to clarify what hiring policy was to be in the event of other requests.

Minute: Cllrs wish to encourage use of the grounds by local residents and it was decided to treat each request on a case by case basis.

 

 

15  .        Accounts:

  • Bank reconciliation to 31st December  was circulated prior to the meeting by the clerk.

    Cllrs approved reconciliation

     

  • 2017/18 budget and setting of precept

    AH presented the budget report. In previous years careful management has led to small surpluses allowing the PC to support the Playground project. This year there will be no surplus and additional funds may be required from the general reserves.

    Two additional costs were predicted in the coming year

    a. The need for a full tree survey at a cost of approx.£ 750 plus additional tree work required on completion of the survey

    b. Further clearance of some of the verges overgrown with brambles.

    AH proposed a 1% increase in the precept, raising it from £28179 to £28460.79, an increase of approximately £1 per person. 

    Minute: Precept to be raised by 1% - AH proposed, RP seconded, passed unanimously

    RP suggested in the interests of transparency and co-operation that information regarding the budget should be displayed at the ‘Meet the councillors’ event in March.

    Action: PT/AH to provide budget information display at the meeting

     

  • Possible donations for 2017/18 - clerk circulated a list of donations made in previous years.

£500 is allocated in the current budget for donation purposes. DJ declared an interest in SSYI.

Minute: Cllrs agreed to 3 donations of £125 each to SSYI, The Twining Association and to AllSaints Church (for community magazine)

                The Chair has received a request from the LS Bowls Club for financial support following heavy costs                         for new wiring and reseeding of the green.  Cllrs requested more information regarding the Clubs                  membership and finances before making a decision. Due diligence is required before a decision                                   regarding a loan or other financial assistance.  DJ noted if the club closed the PC would be responsible                      for the building with the costs that would entail.

                Minute:  LSPC agreed in principal to support LSBC in some way but final decision to be made at                     March meeting when all background information is provided.

                Action: Clerk to liaise with Ray Saich.

     

  • To receive account balances and authorise payments in accordance with the RFOs report

    PT circulated the bank balances which have been reconciled to the cashbooks.

     

     

    Resolved:  the account balances were receive and payments list duly authorised for payment

     

     

    16. Clerks correspondence

  • Two of 2017 PC meeting dates need to be changed owing to venue clashed. New dates are 22nd May and 18th September.    PT to circulate the new schedule to all.

  • SCDC Parish Patch meeting re services for older people – 8.3.17 6-8pm Fulbourn. It was suggested that Penny Cartwright might find this beneficial. Action: BL to contact her.

  •                CCC energy strategy consultation until end of Jan – email to be circulated for individual responses.

     

    18.                 Any other business:

  • Cllr DJ will be organising a Village litter pick followed by a social event in the Village hall to welcome new residents to Little Shelford and meet the councillors.  Local clubs and associations to be invited and cllrs to attend.

    Date: Sunday March 12th -   Litter picking from 2pm to 4pm. Social event with refreshments from 5:30pm to 7:30pm.

  • Cllr AH noted the LSSRT are holding a Race Night on 4th February

  • A new Shelford & Whittlesford Rail User Group is to be formed.  The opening meeting is on 1st February, the venue likely to be Sawston Village College.  Anyone interested in joining should contact Brian Milne on bm@ind-tech.com 

     

     

          

    The meeting ended  9:35pm                                              Next Parish Council Meeting:  Monday 20th March 17

     

     

 

Signed __________________________________       Date _________________________

Chair, Little Shelford Parish Council


Little Shelford Parish Council

Minutes of Parish Council Meeting

Held on Monday 21st November 2016

Present: Andrew Hawthorn (ViceChair), Mary Palazzo, David Jones, Sarah Penn, David Munro, Brie Lury,

Ken Turner, Richard Patterson. Parish Clerk: Penny Tanna

Members of the public: 3

1. Apologies received: David Martin, Charles Nightingale, Tony Orgee

2. No declarations of interest were received.

3. Minutes of the meeting held on 19th September 2016 - Agreed by all as a correct record and signed & dated by the Chair.

4. Matters arising: Planning applications at 37 High St & 59 Hauxton Rd have been refused.

No further information regarding the Mobile Warden Scheme has been received.

Action: Clerk to contact Penny Cartwright prior to the next meeting.

5. Co-option to fill vacancy – Richard Patterson has been co-opted on to the council. The members welcomed him to the council and he duly signed the Acceptance of Office form.

6. County Councillors’ Report: Cllr Orgee sent his report which was circulated prior to the meeting, a copy of which will be put on the village noticeboard.

 City Deal update - Greenways report - an investigation of potential cycle routes between Cambridge and surrounding villages / towns. One proposal focussed on cycling between Cambridge and Sawston. These include possible a route through Stapleford and Great Shelford, upgrading the existing Sawston – Stapleford cycleway and creating new routes. The Linton Greenways proposal suggests that a major route to/from Cambridge could be via Babraham and Stapleford/Great Shelford.

City Deal update - Cambridge Access Study and Tackling peak-time congestion consultation ended

10 October, and proved to be very controversial. Officers are now working on all the consultation responses and a further report to be presented early in 2017.

Devolution report. By the end of this week we will know whether devolution for Cambridgeshire and Peterborough is going ahead from April 2017.

Communities taking over No Cold Calling Zones. The best people to remind & support vulnerable residents about the dangers of Rogue Traders & unwanted doorstep callers are friends & neighbours. The CC is working with volunteers to take over the guardianship of the County’s existing No Cold Calling Zones (NCCZ). Existing Neighbourhood Watch coordinators are being asked to include nearby existing zones as part of their current role. The CC is seeking other local volunteers to help remind residents who live in the zones of the prevention and protection messages.

Publication of Definitive Map and Statement of Public Rights of Way (DMSPW) for Cambridgeshire. On the 15 Sept., CCC published a Consolidated DMSPRW. It provides conclusive legal evidence of the existence of those rights shown on it. A digital version of it showing ongoing changes is available to view on the County Council’s website.

DRAFT

7. South Cambridgeshire District Councillors’ report:

Cllr Nightingale sent apologies – no report.

8. Playground Action Group update & funding request

Susie Mannings & Liz Carrothers presented the Action groups proposal (circulated with sample quote a week prior to meeting). They have raised £12455 so far and aim to reach £15000 by Easter. Kid centred fund raising events are being planned.

The total cost of the project cost will be in the region of 84K (ex vat). Hopefully the majority of funds will come via grants from WREN & Amey Cespa but in order to apply for them the group must have raised 25% of the total. They have asked for funding of up to 10K over 2 years from LSPC to help them reach the £21250 required.

Cllrs asked about long term costs – the quoting company projected around £1500 after 5 years & 7800 after 10 years. The equipment mostly has an expected life of 15 years depending on wear & tear. There would be a small annual insurance increase to cover the new equipment and added risk factor of the zip wire.

The PC would need to factor these costs into future budget forecasts.

AH referred to the PC Reserves and policy circulated earlier and noted there was a surplus from last year and a small projected surplus this year but that it was not possible to commit the full 10K as the budget for next year was not complete. He proposed setting aside £5000 for the purposes of the Playground project. DJ seconded, proposal carried unanimously.

Minute: £5000 to be set aside for the Playground project reserve.

Action: Clerk and SM to meet separately to go over the LSPC procurement financial regulations to ensure full compliance.

Minute: The Parish Council thanked all those involved with the Playground Action Group for their hard work on behalf of the community.

9. Planning report: Several applications were examined

S/2938/16/TC –TPO tree pruning application 19 Church St – no comment required

 S/0201/16/CM – Dernford farm gravel/reservoir extention requested to 31.12.17. PC to approve the application with the proviso that all Highways restrictions conditions continue to apply.

 SCDC Planning Dept training schedule. SC has a number of training sessions for cllrs over the next 6 months. Cllrs SP & KT will attend the Nuts & Bolts training on the 30th. Clerk to attend session on S106

10. Village Design Statement progress report

The Executive summary of the VDS is nearing completion. There will be quite a lot of updates required to the main VDS. Neil Ruffles & Collette Patterson are working on it.

11. Neighbourhood Plan update

The NP proposal has been shelved unit the VDS is adopted.

RP & BL have not progressed on the village survey. Further clarification on the aim & scope of it is required.

12. Roads, Traffic and Police Report

Minor Highway Improvement Fund application to be considered for approval – MP circulated the proposed application for a mobile speeding sign. The cost is estimated in the region of £4000 with the PC contributing a minimum of 10%. There was some discussion on the practicalities of managing and maintaining the equipment. GS and other local PCs have been very helpful offering advice and demonstrations. DJ proposed, SP seconded accepting proposal with a 15% contribution. Motion carried.

DRAFT

Minute: PC approve the MHII application for a Mobile Speeding Sign with a contribution set at £600.00

Junction of Bridge Lane/Whittlesford Rd – 2 members of the public have raised concerns regarding the dangers of this junction. Cllrs noted the foliage obstructing the site lines has been cut back and they offered thanks to the home owner for their consideration. It was hoped that the mobile speed sign would be useful in slowing the traffic on the approaches to this sharp bend.

 Cllr BL reported that the pavement outside Park House on Whittlesford road was very poor and causing problems for the resident with mobility issue. MP recommended they contact PJ Taylor at the HA directly with all details.

13 . Matters relating to the Pavilion, Wale Recreation Ground

Lease update. The lease will be signed this month.

Action: AH to confirm the date. All cllrs are invited to attend.

Update on track & entrance status.

The work on the entrance is complete. The area just inside the gate is covered with Breedon gravel which does not match the track gravel. If the PC wants to improve the look, the Clerk has been quoted £555 ex vat to cover it with similar gravel.

Minute: PC approve the expenditure of £555 ex vat on new gravel surface.

Pedestrian gate: PT circulated quotes for 2 types of gate.

Minute: PC approved expenditure of £590 on a field style gate to match existing one. Clerk to proceed with order.

Cricket club container update. Despite several meetings with the CC, the container relocation has not yet been agreed. A site behind the new Pavilion had been proposed by the PC, as this was the original location before the new Pavilion was built, but was not accepted. Photos of the container along with the mobile permanent goal posts were viewed. It was noted the container was in need of refurbishment and that no permission had been requested by the football club to leave the goal posts on the grounds by the container. Whilst cllrs recognised the need for storage facilities, it has a duty to ensure the visual amenity of the recreation grounds is not degraded and that it retains its rural character. SCDC made this a condition when granting planning permission for the new Pavilion. As such it was agreed unanimously that the container must be moved to ensure the aesthetics of the recreation ground is maintained and that it complies with planning regulations. AH suggested finalising the CC license to give formal guidelines on matters relating to the Wale.

Action: Clerk to research the status of the original planning permission.

Minute: Cllr DJ and the clerk are instructed to contact the Cricket club requiring them to relocate the container to behind the Pavilion. Cllr DJ to liaise as necessary.

Review of the condition of the grass & actions required. Cllr AH stated there was no sign of chafer grub activity on the pitches as yet though there was evidence of rabbits. The bowling green has a lot of bird damage. The playground has molehills.

Action: Clerk to book pest control. DRAFT

16. General Village matters

Councillors walk was postponed

It was noted that many of the issues listed on Cllr BR & MP previous report have been addressed. However there is still overgrown shrubbery and trees by the field towards the corner of the High Street at the T junction on the Bradmere Lane side of the road. This is causing a hazard to pedestrian who are forced to walk in the road. Further down High St the low hanging branches of Yew trees are still obstructing the verge which serves as the path. PT reported that she had written to the owners in August but had no reply.

Action: Cllrs instruct the clerk to contact the owner again.

Cllrs AH and KT will conduct the next walk prior to the January meeting.

 Brambles on verges

PT reported that brambles have covered the village gate on Whittlesford Rd, spread extensively along the deep verges further along and are encroaching on the road opposite. These brambles are spreading towards property boundaries and will need addressing. A quote of £495 was obtained for cutting back the worst sections. To cut back the entire area would cost £1495. After some discussion it was proposed that the small section be cut back immediately with a provision in the budget to address the larger area in the next fiscal year.

Minute: Approved booking of contractor to cut back brambles on the area agreed at a cost of £495.

Clay Pits footpath –

A member of the community has asked if a more formal maintenance regime funded by the PC would be possible. Cllr RP reported that he cuts back the undergrowth 2/3 times a year and is happy to continue to do this and to encourage others to do the same. Cllrs decided maintenance carried out by volunteers was adequate at present. They thanked RP for his assistance

They also thanked Andrew Stephenson for removing the tree branch that had come down.

15. Allotment report:

The clerk has sent renewal invoices to tenants. £472 in rents have been received but still 2 payments outstanding. Three tenants have relinquished their plots.

 S.Brown has requested that his lease be extended to 4 years. Cllrs agree to this with the proviso the plot is cultivated this year.

 PT suggested the possibility of clearing the vacant plots in Spring next year so they are more rentable. Matter to be discussed at March meeting.

Action: Clerk to advertise vacant plots.

16. Accounts:

Bank reconciliation to 30th September was circulated by the clerk.

Second quarter budget report was presented. PT reported spending was in line with budget.

The 2017/18 precept requirement is due by 3 February. A preliminary discussion of the budget for the year ahead followed. Additional possible expenditure could include the Mobile Warden Scheme, the proposed village survey, extra village maintenance as well as the £5000 funds for the Playground.

It was concluded that the general and earmarked reserves need to be reviewed with consideration given to remaining Pavilion fund.

Action: Cllr BL to estimate the cost of a survey for budget purposes

Action: AH and PT to prepare the 2017/18 budget for presenting at the January meeting with a recommendation for setting the precept which is required by 2nd February. DRAFT

To receive account balances and authorise payments in accordance with the RFOs report

PT circulated the bank balances which have been reconciled to the cashbooks.

Current account 24204.78 Deposit account 34080.45 Pavilion account 2019.42 60304.65 Less unpresented cheques Cheque no: 101313 -648 Cheque no 101315 -5 -653 Uncleared receipts (allotment) 324 324 Net bank balances as at 18th Nov 2016 59975.65 Bank reconciliation at 18th November 2016

Payments to be presented for approval CGM - grass cutting 811.51 M.Miller = inv 98 116.00 Clerks fees - Sept/Oct/Nov 16 1317.84 Pedestrian gate (if approved) 708.72 Additional gravel (if approved) 666.00 Total £3,620.07 Expenditure made prior to approval SSE - phone box electricity 5.00 Cobbs - Wale entrance (as per approved quote) 7050.6 Total £7,055.60

Resolved: the account balances were receive and payments list duly authorised for payment

17. Clerks correspondence

Setting of 2017 PC meeting dates. Dates were approved. PT to circulate the schedule to all.

 Risk Assessment: The annual risk assessment is due in the next quarter.

Action: Clerk to circulate the existing RE register and instructs all cllrs review it and give feedback.

GS PlayScape fundraisers are organising a Fun Run on Sunday 17th September 2017. They have formally requested permission to route it through LS as in previous years. Again it will involve road closures between 10:45 and 12:45. Cllrs were happy to give permission provided they liaised with All Saints Church and provided the necessary insurance cover. Action: Clerk to notify the organisers.

18. Any other business:

Cllr DJ will be organising a Village litter pick followed by a social event in the Village hall to welcome new residents to Little Shelford. He requested funds for the refreshments. Cllrs applauded the idea. DJ to circulate the details when the date is set.

The meeting ended 10:15pm Next Parish Council Meeting: Monday 16th January 17

Signed __________________________________ Date _________________________

Chair, Little Shelford Parish Council

Little Shelford Parish Council

 

Minutes of Parish Council Meeting

Held on Monday 19th September 2016  

   

Present:   Andrew Hawthorn (ViceChair), Mary Palazzo, Brie Lury, David Jones, Sarah Penn, David Munro, Charles Nightingale(District Councillor), Tony Orgee (County Councillor)

Parish Clerk: Penny Tanna

Members of the public: 3

 

1.   Apologies received:  David Martin, Brie Lury, Ken Turner

2.   No declarations of interest were received.

3.   Minutes of the meeting held on 4th July 2016 were confirmed as being an accurate record, signed and dated                 by the Chair as such.

4.   Matters arising:  No further information regarding the Mobile Warden Scheme has been received.

      Action: Clerk to contact PC prior to the next meeting.

5.   Co-option to fill vacancy – postponed to next meeting

 

6.   County Councillors’ Report: Cllr Orgee presented a report, a copy of which will be put on the village noticeboard.

  • The Boundary Commission for England has published its final recommendations for County Council electoral divisions for the council election in 2017 onwards. The existing Sawston division comprises the 7 villages of Gt Shelford, Harston, Hauxton, Newton, Lt Shelford, Sawston & Stapleford. The new Sawston and Shelford division will be made up of these plus Babraham and Haslingfield and will still have 2 Cllrs.

  • Local Highway Improvement (LHI) funding - Details of the 2017/18 round of the Local highways Improvement scheme have just been circulated to parishes.  Bids for funding in 2017/18 have to be submitted by 30 November 2016.  As in previous years parishes are required to agree a financial contribution of at least 10% to any approved scheme.

  • The Cambridge Access Study consultation is open until 10th October.  The congestion reduction consultation package (Tackling peak-time congestion in Cambridge) describes the key parts of the proposals - Congestion control points -  A Workplace Parking Levy - On-street parking controls - Smart technology.    It was noted Cllr MP has responded to the consultation on behalf of LSPC.

  • Devolution update:  The consultation period is over. It included an Ipsos MORI poll of over 2,000 local residents, an on-line survey and comments received from businesses, community groups, parish councils and other organisations.  The results have been announced and all the responses will be considered at special council meetings.  All the councils involved are organising special council meetings about the devolution proposals towards the end of October, the special County Council meeting being on 25 October.  By the end of October there should be a clear indication about the future of devolution for the Cambridgeshire and Peterborough area.

     

    7.   South Cambridgeshire District Councillors’ report:

          Cllr Nightingale reported -

  • The planning application backlog has been reduced from 600 to 200.

  • SCDC are offering up to £10000 incentive to villages wiling to trial monthly refuse & recycling collections.   Members felt that monthly collections would not be practical.

     

     

    8.   Matters relating to the Pavilion, Wale Recreation Ground

  • Lease update. The necessary statutory declaration forms have now been signed in the presence of a solicitor. The lease can now be signed by all parties.

    Action: AH to coordinate the signing ceremony.

  • Building insurance renewal – Clerk has increased the insurance value to 332K in line with the cost of the finished building and this, along with an increase in the insurance premium tax has increased the cost to £676.58. She noted a proportion of the cost would be passed on to the LSSRT.

    Action: Clerk to invoice LSSRT for this & last years insurance contribution.

  • Update on track & entrance status.

    The work on the entrance is to start on Tues 4th October.  AS reported that traffic was causing larger rocks to shift to the surface.  AS & PT to liaise with J.Cobb regarding the best method to remove larger stones & lay the smaller graded gravel on the track. This job to be carried out in tandem with the entrance.

  • Cricket club container update. Cllrs DM & DJ met with Ray Saich to discuss relocation of the container. Various alternative locations were posed, including to the rear of the Pavilion, but no decision will be made without agreement with the LSSRT.   It was noted that the container has no planning permission and cannot be left in situ.  

  • Review of the condition of the grass & actions required.  Cllr AH stated there was no sign of chafer grub activity as yet and with the lack of football boot damage the grass appeared in reasonable condition if somewhat weedy.  It was felt that with regular rolling and if divots were pushed back in place the grass condition could be maintained.

     Action: Clerk to contact Football & Cricket club suggesting the above course of action. Grass to be monitored/reassessed in November.

  • Pedestrian gate: The clerk has obtained a quote for a new pedestrian gate (circulated prior to meeting).

    Minute:  Members resolved to install a metal gate similar to existing gates at a cost of up to £520 ex vat.  Clerk to obtain a second quote and place order.

     

     

    9.   Planning report:         Several applications were examined  

  • S/2151/16/FL - 59 Hauxton Rd – new vehicle access –  it was felt the steep incline would make access impractical for cars, have Highway safety issues and flooding.  Cllr CN suggested reserving the right to make a charge should the application be approved.

                    Action: Parish council to submit detailed objections  to DC Planning Dept

  • S/0802/16/FL – 37 High St – 2 storey double garage/workshop – Cllr BR had visited the site and raised issues of privacy, density and adverse impact to conservation area.  Cllr CN also suggested that should the application be approved the Permitted development rights should be removed and it should be referred to the Planning Committee.

    Action: Parish council to submit detailed objections to DC Planning Dept

  • S/2161/16/LB – Manor House - tall flue on listed building.  No comment provided the Conservation dept is satisfied.

  • CA509  Tree pollarding 29 High St – no objection

     

     

    10.          Village Design Statement progress report

          Collette Patterson & Neil Ruffles are draft a further short section which summarises the design issues and    relevant planning policies outlined within the VDS. They are working directly with the Planning Dept. 

     

     

     

     

    11.          Allotment report:

          The clerk will be issuing annual invoices to plot holders in October. She has been contacted by 2 separate      parties interested in renting plots. They both live outside LS, though one works in the village and the other is    looking to relocate here.  The 3 plots available have been vacant for some time and are in poor condition. 

          Action: Clerk to advertise plots to see if there is local interest prior to offering plots

          Minute:  Members resolved the clerk could offer the plots but with break clause after 3 years. After which                they could be reallocated to a LS resident if needed.

     

     

    12.          Neighbourhood Plan update

          The public meeting is scheduled for Thursday 22nd September.  David Roberts from SCDC Planning Dep is to attend.  Posters have been placed on all notice boards & on the website.  

          Action: Clerk to ask DM to email a reminder to LS newsletter readers.

     

     

    13. Roads, Traffic and Police Report

  • MP walked round LS with Peter Taylor from the Highways Agency. He has a limited budget. He noted the pavement conditions and Courtyards dropped pavement requirements. He has a limited budget but will do some repairs.  

  • Minor Highway Improvement Fund application – MP has investigated bidding for funding for a mobile speeding sign.  The PC would have to meet certain criteria and would contribute a minimum of 10% of the cost.  The exact cost of the mobile sign and posts is not known but is estimated to be in the region of £2500 – £4000. The PC would have to show a need for the sign and that it would be effective.  The recent traffic survey could provide evidence but unfortunately the response so far has been poor. 

                    Action: MP to examine results of previous survey regarding traffic past the school.  DM to be asked                      to email all LS newsletter subscribers regarding the current survey.

                    Minute: MP to provide a specific proposal for a mobile sign to be presented at the next meeting for          approval. The specific level of contribution to be decided at that time.

  • Community Highways Volunteering Scheme – SCDC have proposed a scheme to encourage volunteers to undertake simple maintenance tasks on the highways such as litter picking, weed clearing and sign cleaning.  Cllr MP felt this was the thin edge of the wedge and was not prepared to support it.

  • A complaint has been received regarding dangerous traffic in Moor Close.  MP put the owner in contact with the community police.

     

     

    16.          General Village matters

  • Councillors walk report  Cllr BR & MP conducted a walk of the village and compiled a detailed report. The key concern was the foliage obstructing the footpaths.  The High Street was particularly bad.  There is considerable overgrown shrubbery and trees by the field towards the corner of the High Street at the T junction on the Bradmere Lane side of the road.  This is necessarily causing pedestrians to walk in the roadway at a point where visibility is poor and speeding is rife.  There is foliage from a field lying across the footpath opposite no.95. Outside no. 80 a silver birch is overhanging.  Yews in front of no. 82 are overhanging grass verge that serves as a safe passageway, causing pedestrians to walk in the road Foliage on the High Street side of Camping close is overgrowing onto the pavement.

        On Whittlesford Road,  the field opposite Courtyards has nettles and brambles overhanging the               roadway obscuring sightlines and the 'Whittlesford Rd' street sign.

The clerk noted the village verges were due to be cut at the weekend. The verges further along towards Manor Farm are the responsibility of the County Council.

Action: The clerk is to write to the relevant properties requesting them to clear the foliage.  She will contact CCC regarding their verges and the street cleaning team regarding the numerous weeds growing along the highway.

 

  • Clay Pits footpath – AH noted a tree branch has come down and needs removing.  AS volunteered to do this.  A member of the community has asked if a more formal maintenance regime funded by the PC would be possible.   Matter postponed to next meeting

 

  • Playground group report Andrew Stephenson reported the group have raised  £9201 so far with further funds due from the Fun weekend.  CN suggested applying to the Community Chest Fund.

The total project may cost in the region of 80-90K.  However they will be able to apply for large grants from WREN & Amey Cespa when they reach 20K.  Applications for grants are due by end of September. The group are looking for a contribution from the PC to allow them to reach the 20K target.

                The clerk noted it was not possible to approve expenditure at the meeting as cllrs have not had time to                      consider the matter, nor the figures to back the request.   DJ noted that 11K is nearly half the precept                             and the PC was unlikely to extend PWLB loans further. The PC reserves are held to cover expensive                                items such as tree works, road & wall repairs. However it may be possible to consider emergency gap                          funding but a decision would not be possible in such a short time frame.

                Minute: The members resolved to support the Playground Group in principal and would consider a            formal request for funds. The request must be backed by full details of the proposal, the project                     costings which should factor in longer term maintenance costs.

                Action:                  AH/PT to check the finances to see what funding would be feasible and what legal powers            the PC have in this regard.  AS to produce a formal, fully costed, proposal to be submitted to the PC                     prior to a future meeting.

 

 

17.          Accounts:

  • Renewal of annual PC insurance

    PT has received 2 quotes. The existing supplier is the cheapest at £298. A small increase from last year owing to the raised premium tax. 

    Minute: Cllrs resolved to renew insurance with existing supplier

     

  • Bank reconciliation to 30th June was circulated by the clerk.

                    A full reconciliation with budget updates was discussed. Cllr DJ noted the Pavilion reserve was high but                       there is further expenditure on the track.  

                     

  • To receive account balances and authorise payments in accordance with the RFOs report

     

     

     

     

     

    Resolved:  the account balances were receive and payments list duly authorised for payment

     

     

    18. Clerks correspondence

  •                A request for a donation has been made from Cambridgeshire Hearing Help organisation, who hold clinics in Gt Shelford. It would qualify as expenditure under section 137 being for the community good & a non-profit organisation.

    AH said donations of this type should be considered annually when setting the budget. There are many such requests and unfortunately the PC cannot support all of them.

    Action: Clerk to decline the request.

  • Fun Weekend insurance – PT reported that the Council had to pay for insurance cover (£91.98) for the Fun Weekend as the estimated attendance over the weekend exceeded 500. Attendance was monitored over the event so next year the estimated attendance will hopefully be more accurate.

    Minute: Cllrs agreed to cover the cost on behalf of the Entertainments Committee.  

     

     

    19.                 Any other business: None

          

    The meeting ended 10:15pm

     

    Next Parish Council Meeting:  Monday 21st November 2016

     

     

 

 

 


Signed __________________________________       Date _________________________

Chair

Little Shelford Parish Council


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Minutes of the Little Shelford Parish Council meteing May 2012  8 Jun 2012, 06:52 David Martin
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Reports to the Little Shelford Annual Village meeting 2012  8 Jun 2012, 06:51 David Martin
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Draft minutes of the Little Shelford Annual Village Meeting April 2012  8 Jun 2012, 06:50 David Martin
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Minutes of the Little Shelford Annual Parish meeting April 2011  8 Jun 2012, 06:45 David Martin
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Minutes of the Little Shelford Parish Council meeting March 2012  8 Jun 2012, 06:44 David Martin
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Minutes of the Little Shelford Parish Council meeting January 2012  8 Jun 2012, 06:42 David Martin
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Minutes of the Little Shelford Parish Council meeting November 2011  8 Jun 2012, 06:40 David Martin
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Minutes of the Little Shelford Parish Council meeting September 2011  8 Jun 2012, 06:39 David Martin
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Minutes of the Little Shelford Parish Council meeting July 2011  8 Jun 2012, 06:38 David Martin
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Minutes of the Little Shelford Parish Council meeting May 2011  8 Jun 2012, 06:29 David Martin
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Minutes of the Little Shelford Parish Council meeting March 2011  8 Jun 2012, 06:25 David Martin
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Minutes of the Parish Council meeting January 2011  8 Jun 2012, 06:23 David Martin
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Minutes of the Little Shelford Parish Council meeting November 2010  8 Jun 2012, 06:22 David Martin
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Minutes of the Parish Council meeting September 2010  8 Jun 2012, 06:20 David Martin
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Minutes of the Little Shelford Parish Council meeting July 2010  8 Jun 2012, 06:18 David Martin
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Minutes of the Little Shelford Parish Council meeting May 2010  8 Jun 2012, 06:16 David Martin
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Minutes of the Parish Council meeting March 2010  8 Jun 2012, 06:14 David Martin
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Minutes of the Parish Council meeting January 2010  8 Jun 2012, 06:13 David Martin
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Minutes of the Little Shelford Parish Council meeting November 2009  8 Jun 2012, 06:11 David Martin
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Minutes of the Little Shelford Parish Council meeting September 20 2009  8 Jun 2012, 06:10 David Martin
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Minutes of the Little Shelford Parish Council meeting July 2009  8 Jun 2012, 06:08 David Martin
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Minutes of the Little Shelford Parish Council meeting May 2009  8 Jun 2012, 06:07 David Martin
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Minutes of the Little Shelford Parish Council meeting March 2009  8 Jun 2012, 06:05 David Martin
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Minutes of the Little Shelford Parish Council meeting January 2009  8 Jun 2012, 05:50 David Martin
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Minutes of the Parish Council meeting Nov 26 2008  8 Jun 2012, 05:48 David Martin
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Minutes of the Parish Council meeting September 27 2008  8 Jun 2012, 05:47 David Martin
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Minutes of the Parish Council meeting May 28 2008  8 Jun 2012, 05:45 David Martin
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Minutes of the Annual Village meeting April 24 2008  8 Jun 2012, 05:43 David Martin
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Minutes of the Parish Council meeting March 23 2008  8 Jun 2012, 05:41 David Martin
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Minutes of the Parish Council meeting Jan 23 2008  8 Jun 2012, 05:39 David Martin
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Minutes of the Parish Council meeting November 28 2007  8 Jun 2012, 05:37 David Martin
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Minutes of the Parish Council meeting July 20 2007  8 Jun 2012, 05:35 David Martin
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Minutes of the Parish Council meeting May 20 2007  8 Jun 2012, 05:33 David Martin
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Minutes of the Parish Council meeting April 20 2007  8 Jun 2012, 05:31 David Martin
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Minutes of the Parish Council meeting March 20 2007  8 Jun 2012, 05:30 David Martin
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