Parish Council Agendas and Minutes

Little Shelford Parish Council DRAFT Minutes of Parish Council Meeting Held on Monday 16th March 2020

Present: Andrew Hawthorn (Chair), Sarah Penn, Brie Lury, David Jones, Ken Turner, David

Martin, Richard Patterson

Peter Fane, Nick Sample (SCDC Cllrs)

Parish Clerk: Penny Tanna Members of the public: 3

1. Apologies received: None

2. Declaration of interests received: DJ chair of Cricket Club.

3. To resolve the Minutes of the Parish meeting held on 27th January 2020 are an accurate

record and be signed by the Chair as such (minutes circulated prior to meeting).

Minute: Agreed by all as a correct record, signed & dated by the Chair

4. Matters arising:

KT reports the Pavilion Trust have requested that the P.Council address the issue of cars

parked on the Wale ground by users of the sports pitches.

Clerk reports a new litter bin has been installed at the Wale entrance

5. The Chair paid tribute to Allen Boothroyd and Geoff Luff, valued members of the community,

who have both recently passed away. Allen was one of the driving forces behind the new

Memorial Hall. He was also instrumental in the design of the unique village sign.

Geoff was a civil engineer and motor rallying enthusiast. He loved sport and was an active

member of the cricket club.

6. Public Session: None Meeting resumed:

7. County Councillors’ Report: Cllrs absent and no report.

8. South Cambridgeshire District Councillors’ report:

Cllrs circulated a report prior to the meeting. This will be posted on the notice board.

- The budget was discussed. There is a reduction of funds from central government but

increased revenue from investments.

- A briefing on Corona virus measures and the role of District and Parish councils will be held

later in the week. All PCs will be kept informed.

The clerk thanked Cllr NS for liaising with Street cleaning to obtain the new bin.

9. Housing Needs Survey

Mark Deas, ACRE and Sophie Robinson from Hastoe Housing Association presented the

results of the Housing Needs Survey carried out in January. The survey was the starting point

to establish the need for affordable housing along with the scale and nature of housing

required. There was a good response rate - 111 returns (32%). 64% of respondents supported

affordable housing but with many caveats and 35% were against them. The caveats were

discussed. The survey established that the level of need is small (approx.10) and most of these

do not currently live in the parish. Mark felt that a small scheme to maximise the chances of all

properties being occupied by local people would be an appropriate measure.

Although Lt Shelford is an infill village, rural exception sites can be used for creating affordable

housing. He noted without a suitable site and a willing landowner there could be no

development.

After a question and answer session AH thanked them for attending the meeting and an

interesting report,

Further discussion followed.

There were queries as to whether the affordable housing in Moor Close was fully occupied and

if the tenants all met the ‘local connection’ requirement. Action: Cllr PF will ask Metropolitan

HA for the information

It was noted affordable housing would not meet the needs of residents wishing to downsize and

remain in the village. However, if market housing was included in any development the PC

would have no input as to who could buy it.

BL suggested the alternative route of a Community Land Trust. Action BL will research CLT

and report at next meeting.

Minute: Cllrs decided to pause the scheme until further research is carried out.

10. Accounts: (documents circulated prior to meeting)

- To receive account balances and authorise payments in accordance with the RFOs report

Resolved: the account balances were receive & payments list duly authorised.

- Confirmation of independent auditor - the clerk is to book LGS at same rates as last year. Payments to be presented for approval

Clerk fees - Feb/Mar 1007.08

SSE - St lamp power Feb 19.44

SSE phone box power 4.76

PT exps - stamps 15.72

HMRC Paye Q4 69.6

DM - 2year domain renewal 53.99

Total £1,170.59

Total 44630.9

Income £140.96

Expenditure £6,363.16

Total £38,408.70

Cash balances C/A £ 39,523.09

Outstanding cheques -£ 1,114.39

Net £ 38,408.70

Bank reconciliation to date

- To consider and approve the annual Risk Assessment

A draft of the risk assessment, circulated prior to meeting, was discussed.

It was noted repair work on the river bank erosion is to be approved in 2020-21. Erosion

levels to be monitored via Cllr walks.

Minute: Parish council approve the Risk Assessment.

- Consideration of draft standing orders – under review. To be presented at May meeting

11. Matters relating to the Pavilion & Wale Recreation Ground

- Cricket club request to share half the cost of rolling Wale grounds for a week

The cricket club propose hiring a large roller for 10 days of rolling over Easter week.

This may help reduce chafer and rabbit damage. LSPC would contribute half the cost,

estimated to be up to £200

Volunteers will be required for 6 hours every day. The Cricket club to coordinate volunteers

and to conduct the necessary risk assessment.

 Minute: Cllrs resolved to share the cost of rolling with the cricket club up to £200

- Approval to book Rospa playground inspection (cost approx. £130).

Minute: Members approve Rospa inspection – clerk to book.

- Update on creation of management group for Wale grounds – postponed

- Consider repairing fence to reduce rabbit access – after discussion, clerk to obtain further

quotes for patching and for replacement of fence.

- Update on river bank erosion and repair costs – postponed

- Update on creation of a management group for Wale Grounds –postponed owing to social

isolation measures

12. Allotments & Blennies Patch

- SCOWP Progress report.

Committee have purchased three trees using the South Cambs. DC 3 free trees voucher

and will be planting at the weekend.

Clerk reported she is still awaiting advice on the best joint management structure from

Capalc.

13. General Village Matters

- Corona Virus Actions

CK and the good neighbours committee are setting up support for the village. They posted a

request for volunteers on the website. They have 30 volunteers to help with isolated residents.

They will be printing a card to drop in all houses to get message out.

The Parish Council commended the work of CK and volunteers.

Chair suggested the PC be prepared to give aid in cases of hardship.

Action: AH, SP, RP & DJ to discuss options & report back to PC by email if necessary

Minute: In the event of cancellation of future meetings, the members authorise approval

via remote consultation for any urgent expenditure up to £2000 related to corona virus

needs.

- Arrangements for Annual Village Meeting – Meeting may be postponed owing to Corona virus

social isolating measures. Clerk is awaiting advice from NALC regarding the legal duty to hold

meeting by 1st June.

Minute: Chair and Vice Chair authorised to cancel the meeting if necessary

- Councillors walk report – AH & SP reported the pavements & road were in a poor state.

Hedges were encroaching on High St.

Minute: Members thanked the Vardy’s for the new bench on the village green.

- VE Day Street Party – DJ outlined current arrangements but noted the event may be

cancelled if Corona virus measures are tightened.

14. Roads, Traffic and Police Report

- Local Highways Initiative bid to improve the Whittlesford Rd/High St junction – no progress.

AH is awaiting an appointment with the Highways officer to view the site.

The PC has not received the outcome of the current bid regardubg speed measures in

Newton Road but it is due next week.

15. Planning Report

PT reported no planning applications have been received over the last 2 months. PF noted

there are teething problems with the software migration which has delayed all planning

procedures.

16. Status of Village Design Guide

AH reported a volunteer has come forward offering to help set the document prior to submitting

to SCDC.

17. Clerks correspondence

- SCDC Tackling Social Isolation event – Fulbourn 4th June 6-8pm – Now cancelled

- Co-option of new councillors still required

- Request for permission to use Fun weekend marquee on the Wale for a private wedding

celebration.

Members approved the request provided the marquee is insured during the week when

unused and unattended. And that all necessary health & safety risk assessment is carried

out. Permission for fireworks is dependent on whether they are permitted on public land

and whether a license would be necessary.

18. Any Other Business for next agenda

- Courtyards residents have complained about the access path being muddy.

- DJ reported the SSYI big breakfast has been postponed until 3rd October.

- The village litter pick was well supported and it was good to see there was less litter to

collect.

The meeting ended 10:05pm

Next Parish Council Meeting: TO BE CONFIRMED - Monday 18th May 2020

Signed __________________________________ Date _________________________

Chair, Little Shelford Parish Council

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Reports from Village groups and societies are attached below  30 Apr 2013, 09:09 David Martin
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064 Minutes of the Little Shelford Parish Council meeting July 11 2012  16 Jul 2012, 12:38 David Martin
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Minutes of the Little Shelford Parish Council meteing May 2012  8 Jun 2012, 06:52 David Martin
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Reports to the Little Shelford Annual Village meeting 2012  8 Jun 2012, 06:51 David Martin
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Draft minutes of the Little Shelford Annual Village Meeting April 2012  8 Jun 2012, 06:50 David Martin
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Minutes of the Little Shelford Annual Parish meeting April 2011  8 Jun 2012, 06:45 David Martin
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Minutes of the Little Shelford Parish Council meeting March 2012  8 Jun 2012, 06:44 David Martin
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Minutes of the Little Shelford Parish Council meeting January 2012  8 Jun 2012, 06:42 David Martin
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Minutes of the Little Shelford Parish Council meeting November 2011  8 Jun 2012, 06:40 David Martin
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Minutes of the Little Shelford Parish Council meeting September 2011  8 Jun 2012, 06:39 David Martin
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Minutes of the Little Shelford Parish Council meeting July 2011  8 Jun 2012, 06:38 David Martin
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Minutes of the Little Shelford Parish Council meeting May 2011  8 Jun 2012, 06:29 David Martin
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Minutes of the Little Shelford Parish Council meeting March 2011  8 Jun 2012, 06:25 David Martin
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Minutes of the Parish Council meeting January 2011  8 Jun 2012, 06:23 David Martin
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Minutes of the Little Shelford Parish Council meeting November 2010  8 Jun 2012, 06:22 David Martin
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Minutes of the Parish Council meeting September 2010  8 Jun 2012, 06:20 David Martin
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Minutes of the Little Shelford Parish Council meeting July 2010  8 Jun 2012, 06:18 David Martin
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Minutes of the Little Shelford Parish Council meeting May 2010  8 Jun 2012, 06:16 David Martin
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Minutes of the Parish Council meeting March 2010  8 Jun 2012, 06:14 David Martin
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Minutes of the Parish Council meeting January 2010  8 Jun 2012, 06:13 David Martin
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Minutes of the Little Shelford Parish Council meeting November 2009  8 Jun 2012, 06:11 David Martin
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Minutes of the Little Shelford Parish Council meeting September 20 2009  8 Jun 2012, 06:10 David Martin
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Minutes of the Little Shelford Parish Council meeting July 2009  8 Jun 2012, 06:08 David Martin
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Minutes of the Little Shelford Parish Council meeting May 2009  8 Jun 2012, 06:07 David Martin
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Minutes of the Little Shelford Parish Council meeting March 2009  8 Jun 2012, 06:05 David Martin
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Minutes of the Little Shelford Parish Council meeting January 2009  8 Jun 2012, 05:50 David Martin
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Minutes of the Parish Council meeting Nov 26 2008  8 Jun 2012, 05:48 David Martin
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Minutes of the Parish Council meeting September 27 2008  8 Jun 2012, 05:47 David Martin
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Minutes of the Parish Council meeting May 28 2008  8 Jun 2012, 05:45 David Martin
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Minutes of the Annual Village meeting April 24 2008  8 Jun 2012, 05:43 David Martin
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Minutes of the Parish Council meeting March 23 2008  8 Jun 2012, 05:41 David Martin
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Minutes of the Parish Council meeting Jan 23 2008  8 Jun 2012, 05:39 David Martin
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Minutes of the Parish Council meeting November 28 2007  8 Jun 2012, 05:37 David Martin
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Minutes of the Parish Council meeting July 20 2007  8 Jun 2012, 05:35 David Martin
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Minutes of the Parish Council meeting May 20 2007  8 Jun 2012, 05:33 David Martin
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Minutes of the Parish Council meeting April 20 2007  8 Jun 2012, 05:31 David Martin
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Minutes of the Parish Council meeting March 20 2007  8 Jun 2012, 05:30 David Martin
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