Attendees - Lodaya, Nagaraj, Shrinivas, Rajesh, Veeranna, Sameer

AGENDA

REGULAR MATTERS

1. Board matters - Meeting notices
2. Accounts - Protocol for budgeting for procurements ( Monthly budgeting is done on previous mths revenue - regular, mandatory and statutory expenses are budgeted first. remaining funds are earmarked for annual expenditures eg: AMCs, statutory payments, Miscellanious expenses etc.) Planning to publish mthly budget to all directors.

SPECIFIC MATTERS

1. Separating Hospital meeting, Board meeting and Project meetings for more effective implementation.
2. Pediatric and NICU management - Future plans
3. Implementation of SOPs in new OT - checklists, verification etc.
4. Agreement with consultants - Agreement v/s letter of attachment / offer
5. Protocol for 'On call' second / third intensivist for surgeries -
6. Non active directors (Anand Shirur and Bhushan Jayade directorships)
7. Stores, stock check, FIFO system, returning to pharmacy, monetisation etc
8. Training modules and schedules - Master sheet

MINUTES

1. Meeting notice method discussed so that agenda can be decided and attendance can be ensured
2. Budgeting was discussed and approval method for new expenditures/capexes was agreed upon. Monthly budgeting is done based on annual expenditure of previous yr/ known expenditures/ previous months collections etc
3. Functioning of pediatric dept was discussed
4. Audit of stocks in stores, OT, ICU, NICU & casualty discussed and decided upon
5. Discussed cost of oxygen and rent for oxygen tank area. Considering the expenses being incurred two possibilities were looked into 1:- small liquid tank as we were using earlier ( shrinivas will discuss with Praxair regarding the same and report ) and 2:- feasibility of oxygen manufacturing unit on the roof as proposed by Cistron systems ( all felt it makes financial sense in the long run) .

RESOLUTIONS

1. Board meeting notices will be sent by e-mail by chairman (Rajesh) 1 week in advance.
2. Monthly budget will be published by the director of finance (Nagaraj) in the last week of previous mth.
3. Budget is to be e-mailed to all concerned
4. Any new expenditure will be through proper budgeting.
5. Paediatric dept will be helped by the in-house intensivist. Veeranna and Gautam will give an idea to the intensivist about the cases in the hospital whenever they are not available.
6. The stocks to be maintained in various stores is to be decided.
7. Stock audit will be done by Savio and Manoj on monthly basis.