Style Guide

The Rowman & Littlefield Publishing Group (RLPG) uses the Chicago Manual of Style, 15th ed., and Merriam-Webster’s Collegiate Dictionary, 11th ed., as style and spelling guides. We encourage you to do the same. If your manuscript follows a different style guide, please consult with your acquisitions editor.

FORMATTING YOUR MANUSCRIPT

During the typesetting process, we will format the text into book pages. In order for typesetting to be as trouble-free as possible, it is imperative that you format your manuscript as follows:

·         Use 12-point Times or Times Roman for all text (including subheadings, quotes, notes, and bibliography).

·         Pages should be double-spaced with one-inch margins (including the notes and bibliography).

·         Save each chapter and parts page in its own file. File names should be easily recognized, for example, contents.doc, intro.doc, ch01.doc, biblio.doc.

·         Use endnotes, not footnotes.  Endnotes should be embedded, using Microsoft Word’s Notes feature. 

·         Quotes of five or more lines should be extracted and indented one-half inch from the left margin.

·         Do not use the space bar to indent the first line of a paragraph. Use a tab, preferably, or Word’s indent feature.

·         Do not insert a blank line between paragraphs.

·         Do not use hyphens to break words at the ends of lines.  Turn off the hyphenation feature of your software.

·         Use italics for emphasis. Do not use underlining or bold.

·         Text should be left-justified, not fully justified.

·         Do not change font sizes or styles throughout the manuscript. Stick to a Times Roman font, even for subheadings.

·         Prepare a table of contents: list all parts/sections; chapter numbers, titles, and subtitles; bibliography/references; and authors (if an edited collection). We use your contents to verify that we have all parts of your manuscript, so be sure it is complete. Do not worry about assigning page numbers for your table of contents, that will be done by us when we typeset your book. 

·         Leave no comments, tracked changes, highlighting, or hidden text in the final version of the manuscript.

 

CHAPTER TITLES AND SUBHEADINGS

·         Chapter titles, subtitles, and subheadings should be brief but meaningful.

·         Subheads should not be numbers only.

·         Set each subheading on its own line.

·         Do not start a chapter with a subhead, especially “introduction.”

·         Subheadings are used to make your organization clear to your readers; there should be no need for more than three levels of subheads, and you may not have that many, or any at all. Type subheadings as follows:

 

1.      First- or A-level subheads: center the text and type in upper- and lowercase:

This Is How an A-level Subhead Should Appear in Your Manuscript

2.      Second- or B-level subheads: set the text flush left and type in upper- and lowercase:

This Is How a B-level Subhead Should Appear in Your Manuscript

3.      Third- or C-level subheads: set the text flush left, italicized, and type in upper- and lowercase:

This Is How a C-level Subhead Should Appear in Your Manuscript

 

CITATIONS AND DOCUMENTATION

RLPG accepts two citation styles: notes plus bibliography (humanities) and author-date. If you wish to use an alternate style (e.g., AAA, APA), first get approval from your acquisitions editor. All chapters in your book must use the same citation style (unless it consists of previously published material).

 

For samples of acceptable formatting, refer to  http://www.chicagomanualofstyle.org/tools_citationguide.html. For anything not covered there, refer to the Chicago Manual of Style, 15th ed., chapters 16 and 17.

 

TRUNCATING PAGE NUMBERS

Truncate cited page numbers in the following style: There is no truncation for single- and double-digit numbers plus multiples of 100 (e.g., 1–5, 10–11, 15–19, 100–101, 300–310); keep the last digit for numbers 101 through 109 [and multiples thereof] (e.g., 105–9, 203–4) and for three or more digits (e.g., 147–48, 2257–63).

 

ENDNOTES VERSUS FOOTNOTES

RLPG publishes all books with endnotes, not footnotes. If you prepared your manuscript with footnotes, please convert them to endnotes before the final submission. You can do this using the Insert-Reference-Footnote-Convert box.

 

ABOUT THE AUTHOR(S)/CONTRIBUTORS

RLPG books include mini-biographies (i.e., About the Authors or About the Contributors) at the end of each book. These should be fairly short—usually one or two paragraphs per author—and include both academic and professional accomplishments.

 

INDEX

The index is essential for the marketing of academic books. Libraries demand them, and we will not publish a book without one. You are responsible for providing an index for your book once you have received the typeset pages from production.  Please do not prepare your index before your production editor has instructed you to do so. 

 

TABLES

·         Use Word’s tables feature to produce tables; this will ensure proper column/row alignment. Do not use tabs or spaces, which cause alignment problems.

·         Do not use spreadsheet software (e.g., Excel) to create tables.

·         Include captions and sources (if any) on all of your tables.

·         Double-number your tables so the first number is the chapter number and the second number indicates the sequence (e.g., table 2.3 is the third table in chapter 2).

·         Save tables one per file, named for the item (e.g., “Table 3.1.doc”). Do not place tables in the chapter files. Use callouts (see below).

·         Direct your readers to your tables by referring to them in the text by number (e.g., “table 3.3 shows . . .”).

·         Place callouts where you would like tables to appear (e.g., INSERT TABLE 3.3 HERE).

·         Tables will be placed as near their callouts as text allows, but that is not determined until typesetting, so do not refer to tables as being “above,” “below,” or on a specific page.

·         If you would like your book to have a list of tables in the front matter, you must include it in the manuscript.

 

ARTWORK/IMAGES (very similar to tables)

All artwork prints in black and white at 300 dpi (dots per inch).  Your file must be of high enough quality to print at a legible size at 300 dpi.  The maximum we can print an image is 4x7 inches.  Where applicable (see separate permissions guide), you must have written consent to use the artwork. 

·         Do not incorporate artwork into your chapter files.

·         Gather all of your figure numbers and captions and all source/credit lines in one file named “captions.doc.” They should not appear on the artwork.

·         Double-number your artwork so the first number is the chapter number and the second number indicates the sequence (e.g., figure 5.1 is the first figure in chapter 5).

·         Direct your readers to your artwork by referring to it in the text by number (e.g., “figure 5.1 shows . . .” or “see figure 5.1”).

·         Place a callout for each piece of art near where you would like it to appear (e.g., INSERT FIGURE 5.1 HERE.).

·         Artwork will be placed as near its callout as the text allows, but that is not determined until typesetting, so do not refer to artwork as being “above,” “below,” or on a specific page.

·         If you would like your book to have a list of illustrations in the front matter, you must provide one in the manuscript.

 

 

IF THIS IS AN EDITED COLLECTION

As volume editor, you are responsible for ensuring quality and consistency throughout the manuscript, including content and formatting. Please comment on draft chapters and ask contributors to make content revisions before submitting the final manuscript.

·         You must ensure contributors provide and pay for permissions for previously published material.

·         Forward all permissions to your acquisitions editor along with credit/source lines. If any permissions are outstanding, alert your editor; if it is unlikely you will obtain permission, it is best to drop the item.

·         At the time you submit the final manuscript to your acquisitions editor, you must also include signed and dated consent-to-publish forms from each of the book’s contributors.

·         We will not be able to begin production of any book project until all permissions and contributor consent forms have been received.

 

SUBMITTING YOUR FINAL MANUSCRIPT

·         Please submit all required materials by email at the same time. 

·         Your submitted manuscript will be considered final. Once the project is sent into production, revisions will not be accepted. We will correct errors during proofreading.

·         Have you included all necessary permissions letters for tables, art, photos, previously published materials, quotations, etc.?

·         Have you created separate files for each chapter and any other sections of your manuscript? Have you used file names that are easily recognizable? For example, contents.doc, intro.doc, ch01.doc, biblio.doc.

·         We do not need a printout of the manuscript, however, if it contains special characters (e.g., non-Latin characters/diacritics, directional symbols, equations), alert your acquisitions editor to their presence.

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