11-11-2020 Klatt PTA Meeting Notes

Meeting 11-11-2020

Wednesday, 4:00 pm

PTA Meeting Agenda

Location: Zoom / Online

Attendees:

Mary Wood, Vice Principal, Klatt Elementary

Alicia Busick. Secretary, Klatt PTA

Jessica Louwerse, President, Klatt PTA

Abrianna Haring Brito, Vice President, Klatt PTA

Lindsey Jolly, Treasurer, Klatt PTA

Krista Sandhoefner, 5th Grade Teacher, Klatt Elementary

Jennifer Wilhelm, Kindergarten, Teacher, Klatt Elementary

Alison Young-Marquez, Administrative Assistant, Klatt Elementary

Kelsey Deiman-Szymanski, Principal, Klatt Elementary



  1. Principal/ Vice Principal Update

    i.     Vice Principal Mary - PPE Supply Status
    Items have been supplied by ASD & Klatt Elementary
    Have Washable Items, Washer & Dryer on Site
    (- Need Laundry Detergent? Bleach? )

    Ii.     Principal Kelsey - $2000 of PPE Purchased by School
    Would like to work with PTA to have additional PPE
    Supplies in Reserves for all students/staff to return to school.

    Iii.     Status - PPE Inventory List in Google Drive - (Please for for K-2)
    Update as Needed. Will follow up in one week at next Klatt Staff Mtg - 11/18
    Needed: Gowns for SpEd Classes


  1. PTA Board Update

    1. New Officers

      President - Jessica Louwerse
      Vice President - Abrianna “Abi” Haring-Brito
      Treasurer - Lindsey Jolly
      Secretary - Alicia Busick
      Parent Volunteer Coordinator - Amber Dean
      Social Media - Paula Kangis

    2. 2020/2021 PTA Focus

      - Boost Morale, Support Students, Families, Teachers & Staff
      - Assist with Funds, PPE, Family VIrtual Fun Nights, etc.
      - Support Materials Distribution - Deliveries
      - Teacher Support, Reimbursement
      - Not to ask for donations, funds from families
      -Continue to seek Corporate Sponsorship

    3. Treasurer Update (Lindsey)

      1. Organization Status Report
        - More Research was completed to assist determine status
        To regain official 501 ( c) 3 status
        Awaiting Alaska PTA to File Support Docs to IRS
        More than one PTA has been affected by lack of filing 990
        The loss of official status has affected the Amazon Smiles
        Fundraiser.
        Continuing to work with Alaska PTA to rectify the EIN.

      2. Member Dues Inquiry - $6.25/member
        Still determining total dues owes to Alaska PTA.
        Some PTAs are required to report monthly changes to AK PTA.

      3. Budget Update - Finalized Numbers Pending
        Review Income, Expenses and Forecast of Future Funds

      4. Membership Fees - PTA is Willing to waive Fees for Families.
        Only voting members need to pay fees.


  1. Old Business

    1. November Material Distribution - Staff Feedback
      Delivery of materials by Klatt PTA was appreciated.
      Over 25 packets including care package items delivered.

    2. Teacher Reimbursement- (Alicia) Update form, email Alison
      Hardcopy will be placed in teacher boxes then remitted to PTA
      PTA agrees to reimburse for 2019-2020 school year.

    3. Teacher Support Request - Keurig Coffee, Follow up with Alison, Alicia, Create graphics for teachers (as appreciation), attend next Klatt Staff mtg for feedback.

    4. Teacher Appreciation/ Back to School - Keurig Coffee, Can drop items
      Follow up with Mary to review protocols. Food items need to be prepacked.

    5. Corporate/ Business Fundraising Update - BIngo sponsors would like to like to be one time donors. Mary will follow up with Gallos regarding long term sponsorship.
      ValueVillage donated winter gear. F/U w/ Lynden & WSP.
      Request from PTA for School Demographics Info for Sponsors
      Mary - school is creating a trifold pamphlet.


  1. New Business

    1. Klatt PTA Website/ Passive Fundraising Awareness
      Klatt PTA Website has been updated and being used as a communication
      Tool with staff. Please use new email address       klattpta@gmail.com
      Former Yahoo account will be slowly phased out.
      GRANTS -       Rasmuson, National PTA, etc.
      NEWS - Ms. Stephens is up for Teacher of the Month!

    2. Yearbooks (Abi) - Can reduce size to 16 pages & cost to $600 for 50 books.
      Options for photos: Shutterfly, Drivethru, Alternate
      Can get a deal with Shutterfly but parents must forward images to Lifetouch.
      Can do photo drive thru event with local large organization, (large parking lot required)
      Predecessor: Lee Young, Secretary, Klatt Elementary
      Feedback from teachers - Goslide, Use Zoom pictures, Alternatives - Walgreens. (FYI - Great Originals in Anchorage can do very similar books/prints)
      PTA - Gift Yearbooks to students.
      Request - Review Contract with Lifetouch to see if we are obligated to make a purchase for the 2020-2021 school year.

    3. Multicultural Representation - Conversation tabled until next meeting due to time, but all were encouraged to begin thinking about ways to increase the diversity of the PTA for equitable representation of the demographic of our school.


  1. Upcoming Events/ New Community Interactions

  • Next Distribution: November 19th & 20th. Thurs/Fri Times TBA

  • Teacher Return: Telework contracts extended through at least 2021.

  • Student Return: Postponed. TBD

  • Klatt Family Night: Postponed, Moving to Virtual

  • Working to put together a trivia night - will work with Chromebooks (difficultly with Bingo due to ASD chromebook limitations. Will fit within the parameters of a Title 1 family gathering and can collaborate with the PTA to provide family support through Thanksgiving meal opportunities.

    • Mrs. Wilhelm will use the typical allotment ($150) for the turkey shoot to purchase a couple Thanksgiving dinners to raffle off.

    • Next distribution - Klatt will provide information about Thanksgiving Blessing and Ibotta free Thanksgiving meals to all families.

    • Jessica will look into receiving some boxes from Thanksgiving Blessing to deliver to families identified by Klatt teachers who are unable to go due to work.

  1. Set Next Meeting

*set at or after 6 pm to increase parent availability December 9 at 6:00 pm - Mary will send zoom link.

Next Meeting Time Decided:


Date: Wednesday, December 9th

Time: 6:00 pm

Location: Zoom



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Meeting Concluded

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