Position Descriptions

President

  • Qualifications
    • Active member in the chapter
    • Consent to serve in the position
  • Responsibilities
    • Be the executive officer and administrator of all business of the chapter as stated in the Bylaws.
    • Serve as chief representative of the chapter in inter-chapter activities.
    • Prepare a calendar and agenda for all Board of Directors and general membership meetings.
    • Finalize the committee appointments recommended by the Board of Directors for all committees, advisory councils or task forces.
    • Delegate responsibilities not otherwise handled by the chapter bylaws, to the chapter officers or committees.
    • Communicate the business, projects and activities of the Board of Directors to the membership
    • Ensure at least one business meeting and at least two scholarly programs are held during each fiscal year.
    • Arrange an orientation meeting, following the annual membership meeting, for all newly installed officers and committee chairs. The purpose is to facilitate the transfer of duties and responsibilities and to formulate the goals of the chapter for the coming year.
    • Ensure all reports - including chapter bylaws, chapter annual report, chapter financial report, verification of fees report, chapter officer list, delegate certification - are submitted to headquarters in a timely manner.
    • Meet with the head of the nursing program at the beginning of the school year to get the chapter's meetings on the school's master calendar.
    • Talk with the heads of major service agencies in the community and ask to get the chapter meeting dates on the agency's master calendars.
    • Develop and maintain policies and procedures related to the position of President. Submit modifications or new policies and procedures to the Board of Directors for approval.
    • Plan for officer transition.

President-Elect

  • Qualifications
    • Be an active member of the chapter
    • Consent to serve in the position
  • Responsibilities
    • Succeed into the presidency at the end of a one- or two-year term of office.
    • Communicate to the public the purposes of the society
    • Be chair of committees, as needed
    • Learn the chapter operations and facilitate the achievement of chapter goals and mission of Sigma Theta Tau International
    • Oversee the process for completing and submitting the Chapter Key Award application.

Vice President

  • Positions
    • Our chapter has one Vice President for each of the institutions of nursing: Calvin College, Ferris University, Grand Valley State University, and Hope College
  • Qualifications
    • Be an active member of the chapter
    • Consent to serve in the position
    • Be a graduate of one of the member schools (Calvin, GVSU, Hope)
  • Responsibilities
    • Perform the duties of the President in the President's absence
    • Be chair of committees, as needed
    • Succeed into the office of President and serve until the next election in the event that the President vacates his/her officer during the two-year term
    • Prepare an annual report to the chapter membership regarding the Vice-president's responsibilities and activities
    • Responsible for the planning of chapter programs insuring that at least two are held each year

Secretary

  • Qualifications
    • Be an active member of the chapter
    • Consent to serve in the position
  • Responsibilities
    • Record and arrange for typing the minutes for each Board of Directors and business meeting
    • Distribute minutes to all members of the Board of Directors
    • Keep an official record book of the minutes of all Board of Directors and business meetings to present to the succeeding secretary
    • Prepare an annual report to the chapter membership
    • Send a list of new officers to Headquarters within two weeks following officer elections; maintain accuracy of the list with Headquarters
    • Order all stationery, forms and mailing labels for the chapter
    • Arrange for typing and mailing of correspondence for the chapter
    • Send membership invitations to all elected candidates, in cooperation with the Governance Committee
    • Serve on committees as needed

Treasurer

  • Qualifications
    • Be an active member of the chapter
    • Consent to serve in the position
  • Responsibilities
    • Be custodian of the funds
    • Prepare a quarterly financial report and present a current financial report to the Board of Directors at each meeting
    • Prepare and submit an annual budget to the Board of Directors with appropriate committee advisory council or task force
    • Prepare and submit the Annual Chapter Financial Report
    • Work with the accountant on the biennial audit and submit a copy to headquarters
    • Obtain and complete necessary tax forms for the Internal Revenue Service
    • For inductions, cut checks needed for international induction fees and jewelry and honor cord orders
    • Oversee and manage the investment plan of the organization with support from the Board of Directors
    • Develop and maintain fiscal policies and procedures in collaboration with the appropriate committee. Submit new policies or modifications of existing policies to the Board of Directors for approval

Faculty Counselors


First Counselor

  • Qualifications
    • Be an active member of the chapter
    • Consent to serve in the position
    • Be on faculty at the school representing
  • Responsibilities
    • Serve as the chair of the Governance Committee
    • Lead the procedure for determining membership eligibility and inducting members
    • Develop strategies for publicizing and informing students and community nursing leaders of eligibility for membership in conjunction with the Membership Involvement Committee
    • Secure necessary data from the official records of students to determine eligibility status. Notify students of their eligibility status and send out the appropriate membership application materials
    • Manage or delegate the oversight of chapter bylaws changes

Second Counselor

  • Qualifications
    • Be an active member of the chapter
    • Consent to serve in the position
    • Be on faculty at the school representing
  • Responsibilities
    • Assist the First Counselor in the eligibility and induction procedures
    • Serve as a member of the Governance Committee

Archivist

  • Qualifications
    • Be an active member of the chapter
    • Consent to serve in the position
  • Responsibilities
    • Oversee the filing and/or preservation of committee meeting minutes
    • Oversee the collection and preservation of statistics, documents, individual contributions and other information of historical significance concerning the chapter
    • Oversee the process of developing and maintaining a written history of the chapter which is reviewed and updated on an annual basis

Governance Committee Chair

  • Qualifications
    • Be an active member of the chapter
    • Consent to serve in the position
  • Responsibilities
    • Oversee chapter membership eligibility issues
    • Lead the bylaw amendment process by considering, reviewing, editing and/or correlating amendments as suggested or appropriate
    • Update the chapter’s bylaws to comply with changes made to the international bylaws by utilizing the chapter bylaws template created and updated by STTI headquarters (updated template is typically available in January of even-numbered years)

Leadership Succession Chair

  • Qualifications
    • Be an active member of the chapter
    • Consent to serve in the position
  • Responsibilities
    • Develop members in organizational leadership roles across the span of their careers
    • Mentor members to assume positions at all levels of the organization
    • Oversee the selection of well-qualified members who can provide the necessary leadership to achieve chapter goals and to meet the needs of members
    • Oversee the preparation, distribution and tallying of election ballots
    • Notify all candidates (elected and non-elected) of the election results
    • Note: Those serving as the Leadership Succession Committee Chair or on the Leadership Succession Committee are not permitted to be on the slate of candidates for officer or committee chair positions

Publicity/Newsletter Chair

  • Qualifications
    • Be an active member of the chapter
    • Consent to serve in the position
  • Responsibilities
    • Oversee the development and implementation of strategies that promote and maintain chapter visibility in the community.
    • Oversee the process of development and publishing the chapter newsletter
    • Oversee the publication of all program, conference and chapter activity announcements
    • Oversee the development of content for the chapter display at Biennial Conventions and other opportunities
    • Confer with the chapter webmaster and assist in getting information disseminated via the web site.

Research Chair

  • Qualifications
    • Be an active member of the chapter
    • Consent to serve in the position
  • Responsibilities
    • Oversee the process of developing, reviewing and revising criteria for research awards and the funding of research grants.
    • Oversee the process for reviewing and evaluating abstracts for research awards and proposals for research grants.
    • Oversee the planning of any chapter research conferences or research day activities.
    • Oversee the development of strategies for promoting the conduct of research and for the dissemination and utilization of research findings.
    • Consider application for Chapter Research Advancement Award.
    • Recruit candidates for research award - locally, regionally and internationally. Assist with the application process.
    • Note: Those serving as the Research Chair, on the Research Committee or as any other chapter officer or chair are not eligible for research funding while in any appointed or elected positions.

Membership Involvement Chair

  • Qualifications
    • Be an active member of the chapter
    • Consent to serve in the position
  • Responsibilities
    • Oversee the promotion of membership renewal and membership involvement.
    • Oversee the process of involving members in chapter committee membership.
    • Oversee the development and maintenance of a new member mentoring program.
    • Plan and implement an orientation for new inductees and dual and transfer members
    • Oversee the development of strategies for tracking new and inactive members

Awards Chair

  • Qualifications
    • Be an active member of the chapter
    • Consent to serve in the position
  • Responsibilities
    • Oversee the process of developing, reviewing, revising criteria and funding for recognition awards and scholarships.
    • Oversee the process for reviewing and judging award and scholarship applications.
    • Recruit candidates for awards and scholarships - locally, regionally and internationally. Assist with the application process.
    • Ensure that all applicants are notified of judging results, selected or not selected. Inform award and scholarship recipients of the manner in which they will receive their award or scholarship.
    • Coordinate preparation of entries for any regional or international awards in which the chapter wishes to make application.
    • Note: Those serving as the Awards Chair, on the Awards Committee or as any other chapter officer or chair are not eligible for scholarships or other monetary awards while in any appointed or elected positions.

Fund Raising Chair

  • Qualifications
    • Be an active member of the chapter
    • Consent to serve in the position
  • Responsibilities
    • Collaborate with the appropriate committee to evaluate chapter income sources, and determine financial needs above and beyond collection of member fees
    • Oversee the development of strategies for funding specific chapter projects as determined by the board of directors
    • Oversee the implementation of projects and events that increase funds as well as the visibility of the chapter
    • Manage the fund raising event and ensure that an effective publicity program is in place, through collaboration with the appropriate committee
    • Coordinate the donation of goods or services, if necessary, for the event.
    • Solicit the general membership for participation in hosting the event.
    • Participate in the fund raising program, activities and events along with members of the appropriate committee
    • After completion of the event, oversee the evaluation of the event in terms of number of participants, amount of money raised, etc.

Finance Chair

  • Qualifications
    • Be an active member of the chapter
    • Consent to serve in the position
    • Shall not be treasurer of the chapter
  • Responsibilities
    • Oversees the monitoring of the chapter's financial procedures and status
    • Oversees preparation of an annual budget and submits the proposed budget to the chapter board of directors
    • Oversees monitoring of budget performance on a regular basis, and analyzes variances in expense and revenue from expected performance
    • Reviews chapter investment policy on an annual basis and recommends desired changes in policy and procedure
    • Ensures committee participation in the selection of an auditor, reviews the audit report and recommends any corrective action required
    • At the discretion of the board of directors, may oversee the committee's function as an internal audit committee
    • When needed, ensures direct assistance to the chapter treasurer in financial management functions
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