January Minutes


Jefferson County Open School

Parent, Teacher, and Student Organization (PTSO)

Date | time 01/15/2019 5:30 PM Meeting called to order by John Hubert

PTSO Mission Statement:  To create a positive environment by building collaborative community relationships.

In Attendance

All attendees for this meeting signed-in on a hardcopy sign-in sheet.

Approval of Minutes

December minutes approved.

Old and New Business

Playground Update - Kelly, Leah, and John

  • Landscape Architect is coming this Friday at Coffee and Conversation at 9:30 in the common area.  There will be two presentations, two different options for the playground.

  • Papa Murphy’s Fundraiser Feb 18-24.  They have an online fundraiser. If you order online during that time frame and pick up at the 98 Wadsworth Boulevard location and use the coupon code “FUND” we will receive a cutback for our playground fundraiser. Listen for Scott’s robo-call for the Presidents Day weekend.  

Enrichment Update- John, Val, and Gayle

  • Sustainability of the program - caution!  There is a reason to be concerned for the sustainability of the program.  This means that we need to maybe raise the tuition of afterschool.

  • A suggestion was made that possibly parents could help pay for snacks, or paying what you could pay, creating a pay scale for parents, etc...

  • Classes are still filling up and we would love to push the classes.

Spring Fundraiser Update - Brooke and Aly

The kickball tournament will be for fun and an awesome way to get together and recruit future PTSO members without the pressure of making money!  We decided as a board that we did not want to tap our parents out with all the fundraisers going on and felt that getting together as a community is far better!  Please mark your calendars for APRIL 26

Alumni Event - Monica

  • April 13, 2019 at Local 46! We would love to see you there!

  • Need items for silent auction

  • Need volunteers to help run event

  • Like the event on FaceBook, we have over 90 likes!

  • This fundraiser helps fund trips!

Fall Ball 2019 - Aly

  • Informational Meeting for volunteers - February 15

  • We will be passing out solicitation letters and get a time frame for what needs to happen next.

Recruitment of Volunteers/Next Board

  • Need help identifying parents based upon skill sets/interest

  • Personal Outreach to members

    • Grocery and gift cards

    • Teacher Appreciation

    • Garden help

  • We are looking for our next PTSO officers!  We need the following to be filled for the next 2 years:

    • President

    • Vice President

    • Secretary

    • Treasurer - was up for election in December

    • Parliamentarian

Brandon Gallagher- A Foundations student would like to do a Climate Reality Night around Earth Day.  A slide show and presentation to show the effects of climate change.

Upcoming Events

  • Secondary Information Night - Wednesday, January 16

  • Peace Night February 6

Advisor TIme

  • Dianne Bohach and Jenny Tanner - Belize Trip $250 each was APPROVED!

Treasurer’s Report

Here are the totals for Fundraising dollars.

Auction Gross Profit $37,241.57, total expenses $13,143.12, Net Income $24,098.45

Enrichment  Gross Profit $9,945.81, total expenses $24,174.27, Net Income $-14,228.46 with $9,869.99, hence the cautionary discretion with the Enrichment programs.

Playground account- $13,962.05

  • January PTSO Meeting: Jan. 12 at 5:30 pm

5:30 PM, Jefferson County Open School’s Library

Meeting adjourned at 6:25 pm