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Guidelines for Leaders

Trip Planning

Compete the Trip Submission online form

Plan your journey with particular attention to hazards and difficulty.

If there is a need, for example backcountry or off-trail trips, take suitable equipment such as maps & compass, GPS, two-way radios, cell phone, ropes etc.

Be flexible if conditions change; check weather reports or other conditions that may affect the trip.

With large groups find another leader to co-lead the trip. The co-leader can help new leaders; can help with large groups; or can take over from the leader if necessary.

Sometimes you may have a request from club members and guests to use snowshoes. We have snowshoes for club members and guests can rent for $10. Contact John Young ( to borrow snowshoes.

You have the right not to lead your trip for any personal reason. If you cannot lead it try to find an alternate leader. If unsuccessful, advise that the trip has been canceled, on the web and phone the few who are not connected. If the trip is canceled at the last minute (miserable weather, for example) arrange for someone to go to the meeting place to inform any participants that may show up.

A minimum of three participants are required for a sanctioned club trip.

To limit number of participants, use sign-up on web site and inform only registered members the time and where to meet.


At the Rendezvous Point

Set a rendezvous point. We commonly use Chapters and Whisky Creek Co-op and Southgate Tim Hortons

Introduce yourself.

Have everyone sign in, you will want emergency contact information on hand

Ensure each member has read and sign the FMCBC Universal Waiver.

Arrange carpooling. Ensure that all drivers know the way to the trail head or can be led there.

Ask drivers to account for their passengers for the return journey.

Screen participants if you consider that they are not suitably prepared (fitness or clothing for example). You have the right to refuse anyone for legitimate reasons in the interest of the group.


At the Traihead

Ensure that every one has arrived.

Have a brief meeting. Introduce and welcome new members and if necessary arrange for a buddy to accompany new members. Have this meeting a few meters up the trail head and away from vehicles.

Outline the trip with brief review of the route, destination and possible hazards.

Emphasize the importance of staying together or where to re-group.

Emphasize that no one leaves the group without notifying the leader.

Appoint a sweep person if group is large or, if preferred, split the large group in two, each with a leader. If possible, use radios to keep in contact.

Indicate desired pace and frequency of rest stops.

Ask for and answer any questions.


On the Trail

Try to keep the group together and under control.

Re-group often, particularly at junctions and hazards.

Assess the group dynamics and adjust the speed and route if necessary.

Be aware that some members might be unwilling to speak up if they are having difficulties.

Stragglers (individuals going unreasonably slow for the planned trip):

Continue with a sub group of slower hikers with an experienced leader.

Have them wait at a suitable site for the main group to return (preferably at least 2 people).

Arrange for them to return to cars with suitable escort, bearing in mind the car pool arrangements.

Shorten or modify the trip.

Jackrabbits (individuals that want to surge ahead of the group):

Try to discourage.

Appoint a sub-group leader and arrange a forward regrouping site.


Return to Trail Head

Make sure that all members make it out.

Ensure that all vehicles are running and free to leave before leaving


After the Hike

Forward the a list of trip participants to Matthew Lettington, ( he will enter the information into the  club records

Consider writing a trip report for Timberline Tales and our weekly trip report.

Regarding newly signed FMCBC Universal Waivers, keep them safe until the next general meeting or mail them to Silvie-Marie Fortin


Safety Notes

If you feel that a person is not suitable to participate and could possible jeopardize the trip, you have the right to refuse that person.

Regroup at hazardous spots, assess conditions and group dynamics before proceeding or deciding to detour. Consult with the group to assess comfort level.

In case of an accident give first aid if necessary. For more serious injury or illness the following actions may be necessary:

Designate an experienced/qualified member to take charge of the situation.

The whole group returns with the injured person.

At least two people escort the injured/ill person out, including the ride back to town.

If professional rescue is required call 911. Maintain positive communications. This includes feedback from persons leaving the group to make this call so that you know help is on its way.

In the case of providing any type of first aide up an incident report.

Special notes on snow travel:

Learn to recognize hazards such as avalanche terrain and thin ice etc. An excellent reference book is Mountaineering: The Freedom of the Hills

Ice axes are recommended and carry one snow shovel per party.

Take a rope.

Be prepared to stay out overnight and have a change of clothes.


Talk to any irresponsible participants expressing your concerns and, if deemed necessary, report the problem to the Trips Director.

Final Word

It is so important to maintain good communications with the group at all times.

Good luck and enjoy.


Matthew Lettington,
Dec 2, 2015, 7:25 PM
Matthew Lettington,
Dec 2, 2015, 7:25 PM
Matthew Lettington,
Dec 2, 2015, 7:25 PM
Matthew Lettington,
Dec 2, 2015, 7:25 PM
Matthew Lettington,
Dec 2, 2015, 7:25 PM