Packing List

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It's important to pack accordingly for each event you plan to attend.  Obviously, for day-only events, the packing is light.  But there are still some things to remember to bring with you. A check list can help you run through everything just to be sure you haven't forgotten any items you'll miss later!

Do yourself a favor and check the local weather report for the area you're visiting to see if you might need an umbrella, etc. The city/zip will be on the event flyer.
To check on the amenities available, ask someone else who is going who may already be familiar with the event's site.  Or you can always contact the autocrat of the event.


Day Event Packing

- Water. Being outdoors more than many of us are used to in a typical day can drain you faster than you realize. Take extra beverage! There could be drinks available on site, such as leftover from breakfast or lunch, but you should never depend on this solely as availability could be limited.
- Snacks if you need them.  You won't find food other than lunch/dinner on sites. Bring what you require.
- Sunscreen
- Insect repellent (Mosquitoes during dawn and dusk aren't the only thing you should be on the lookout for; during Summertime in Meridies, it's important to safeguard against ticks when there are any trees around, and that's most sites!)
- A period-style hat if you're planning to be outdoors a lot is a good plan, to protect you from the sun and heat.  A straw hat is appropriate if you don't have something yet.  A coif is a commonly worn piece.
- Cold weather gear Is it the time of year for cold weather? Necessity comes first! Don't worry if the only hat you have is "modern." Stay warm. Bring gloves, whatever you need. Wearing thermals under your garb is a great idea if you are to be out of doors a lot.
- A change of clean garb if you're doing something sweaty outdoors, and then attending court afterwards, so you will look and smell nicer :)
- If you're a fighter and might need to take a shower before dinner, check the facility setup. You might be able to do so. Bring your own towel, soap, shower shoes, etc!
- Cash money for lunch, if you're at an event where a fund-raiser lunch is being served you'd like to purchase. See event flyer.  Usually $5. Utensils or other feast gear not needed. Or you can bring your own lunch with you too, if you prefer.
- A mug. Because it may be difficult to find a spare cup sometimes, but also because we want to at least try to hide modern goods as much as possible. If you have a mug, you can hang it on your belt so it's always with you! The site may very well have some available tea, water, and/or lemonade, but it's still a good idea to bring some bottled water or something just in case they run out, or don't have these options available. You can pour your bottled drinks into your mug to look less modern, too!
- Feast gear if you're staying for feast. Plate, bowl, mug/cup, utensils, napkin, plastic bag to put your dirty dishes in. Table dressing and candles if you like.
- Swimwear if applicable - check the site amenities to see and bring a towel and your bathing suit if you'd like
- Camera - yes, it is really ok! We may have modern things at medieval events. While we do like to try and disguise modern things, you can certainly bring your sunglasses, cameras, cell phones, and such with you. Just try not to use flash, so as to not be distracting, or blatantly modern......:) Do at least try to be discrete, but no one will have a problem with you capturing some shots. You will often see members with their fancy cameras photographing memorable events like fights and awards. And the individuals who get photos of their special moments are certain to appreciate that.
- A bag or a pouch. Many people wear a belt pouch. Ladies might carry a basket as their purse. Purses actually were used in medieval period, and if you have one you think looks appropriate, use it.

Check your garb checklist if you're not arriving dressed.

A&S or Activities person? Crafting supplies (such as bring your drop spindle if you're taking a class learning to use one), class materials (if you're teaching, bring handouts, books, etc), cash to cover any class fees that may be required.

Fighter? Armor, weapons, all those critical parts.  Authorization card, SCA member card!


Overnight Packing

If you want to sleep on site and you don't have to take a tent with you, the packing is heavier than a day-only trip, but far less than a weekend trip. You may want to ask about sleeping amenities as sites can vary. Some sites offer bunk cabins.  Some cabins sleep a small group while others are large. Plan in advance with others to stay with folks you know. You can always ask your Chatelaine for help on arrangements! :)

- Overnight personal supplies - toothbrush/toothpaste, contacts or glasses, medications or pills, hairbrush, soap, towel
- A period-style (wooden) chair to sit in outside if you'd like. Or, if it's a modern chair such as a folding chair, just bring something to cover them with (a decorative or solid sheet is fine). This keeps your campsite looking much more medieval.  Hide as much modern as possible.
- A small flashlight, battery-operated candle, etc to see when walking around at night, such as when heading to a bathroom, can be handy.
- Spare blanket if it may at all possibly be cool

- Garb. Don't forget to pack what you're wearing for both days. If you're arriving on-site in garb, this is easy. If you're arriving the night before, bring something simple from your garb to wear that night.  Folks DO wear garb on Friday night (for the typical 3-day weekend events).
- You don't have to worry about garb for the last day if that's Sunday. People will be back in their modern clothes on the day the site closes.
- A spare change of socks and underwear because you never know what could happen.

- Non-electric heater and fuel if it may at all possibly be cool, if you don't have electricity.
- Bring a fire extinguisher if you bring a heater!
- Decorative heraldry, if you have it, for outside your tent or cabin

- Plus all of the Day Event list.

If you're going to tent overnight, use a tent checklist:
- Tent, stakes, check that all parts are present!
- TARP for the bottom. Important it's as big as or bigger than tent circumference, to create a "basin" inside the tent for rain protection.
- Tools
- Bed and bedding - if air mattress, air pump too!
- Spare batteries for things like flashlights, air pump

If you're staying in the on-site accommodations, bunk/cabin checklist:
- Bedding - pillows, sheets, blankets.  One set per person, if there are bunk style beds. Take a spare set if you're not sure!
- If bunking, padding or extra blanket to put between bunk mattress and your sheet is nice to bring (lying on vinyl is not terribly pleasant if your body heat is against it for too long, it can get hot and well, sweaty/non-breathing). Or if you have the means to pack heavier, a mattress pad or foam would be even nicer to take.
- A sheet, scarf, or etc that you can hang as a canopy around your bed for privacy, in case you get bottom bunk. One for the back edge, and one for the side, if you really want full coverage.
- If you are staying in a cabin which has electricity, you might want to bring phone/etc chargers, fan, heater.
- If you do -- bring your own extension cord, and surge strip with extra plugs, so that others can also plug in
- Bring a fire extinguisher if you bring a heater!



Weekend Events

Gatalop is one good example of a long weekend trip. You can incur 4 days (3 nights) of camping if you're up for it at an event like this. It requires a bit more preparation and packing. You're going to need a scaled-down version of a Gulf Wars packing list for this type of event.  Even if you're not staying for quite that long a weekend, for any trip where you're going away for at for at least 2 days and 1 night, you will have some additional needs.

Tent checklist
- Tent, stakes, check that all parts are present!
- TARP for the bottom. Important it's as big as or bigger than tent circumference, to create a "basin" inside the tent for rain protection.
- REMEMBER that outdoors overnight, dew falls. Anything outside the tent not covered will be WET.  Take a rain fly if you have one.
- Tools
- Your bed & mattress setup - if air mattress, air pump too!
- Spare batteries for things like flashlights, air pump

Bunk/cabin checklist:
- Bedding - pillows, sheets, blankets.  Again, take a set of bedding per person. If you're staying in a cabin or bunk, each person will NEED their own set.
- If bunking, padding or extra blanket to put between bunk mattress and your sheet
- Privacy covering if bunking (just take a couple of extra sheets if you're not sure what the arrangements are)
- Extra blanket if it may at all possibly be cool
- If you are staying in a cabin which has electricity, you might want to bring your chargers, fan, heater
- If you do -- bring your own extension cord, and surge strip with extra plugs, so that others can also plug in
- Non-electric heater and fuel if it may at all possibly be cool, if you don't have electricity
- Bring a fire extinguisher if you bring a heater!
- Decorative heraldry, if you have it, for outside your tent or cabin
- A weekend event requires more garb, so some method of hanging clothing is nice to have. If you have a bunk, you can hang things from the railing, but unless your hanger rotates around, this can be difficult, such as with solid plastic hangers. Cascading/hanger organizers (“As seen on tv!”) do actually work quite well in the camping environment, as long as you have something to hook just 1 hanger end on. If you're in a tent, maybe this will work, or maybe you have a portable rack, if you feel there's enough need to pack it. (It is very easy to over-pack, so if you can get by without the week-long items on a weekend trip, it is easier!)

If you're there a few days.... (facility should have a bathroom; ask others going who should better know the site's specific accommodations)
- Shower gear - towels, soap/shampoo, shower shoes. Wal-mart plastic bags to put wet stuff into.
- Overnight personal supplies - toothbrush/toothpaste, contacts or glasses, medications or pills, hairbrush, soap, razor
- Cold weather gear - hat, cloak, gloves, thermals. Yes, you never know what the weather brings during Spring and Fall especially.
- Sunscreen
- Insect repellent
- Hot Hands can be very nice to have if it's going to be cold :) You can stuff them in gloves, socks, beds, anywhere!
- Cooler (cooler cover preferred if left out in open)
- Chairs and chair covers
- Unless the site says it is strictly dry, alcohol. BYOB if you want to consume it ;)
- Alarm clock, if you're in a bunk you may not have to worry ;)

Garb checklist
- Garb
- Shoes -- If you're at Gulf Wars, there's a lot of walking to do, so remember comfort. Plain "modern" shoes are perfectly fine here, if you don't want to muck up expensive "period" shoes too.
- Bring spare socks - you never know when you might run into something wet
- Clean underwear
- Any regalia or bling (period-style accessories like jewelry) you wish to wear, including belts, pouches, straps, favors, jewelry, coronets
- All-weather shoes.  If there's any chance of rain especially, no one will begrudge you if your shoes are more functional than stylish! Less period-ish shoes may need to be worn in case of rain/mud
- Shoe insoles are excellent to have inside your shoes.

Fighter?
- Armor, weapons, all those critical parts.  Authorization card, SCA member card!
- Armor rack would be nice.

- Cash for vendors. Some can accept cards.
- A change of dry, modern clothes, socks, and shoes.  Put them in a plastic bag or tub that can't get wet.  If something happens to goes awry, you'll be thankful to go home dry and clean.

DO NOT NEED: Feast gear, typically. But a mug will be smart.  Take one suitable for hot content if you're a morning coffee person (not the plastic bottomed steins).

REMEMBER that outdoors overnight, dew will fall.  Anything outside your tent not under cover will be WET.  Take a rain fly if you have one.



Week-Long Events (Gulf Wars!)

Unless you're going to be heading off to Pennsic (2 weeks long!), Gulf Wars is the only really long event you would encounter.  Depending upon when you arrive and leave, you could actually be there for one full week!  Sunday to Sunday is the longest possible length of time (except merchants who can arrive Saturday, with an early-on fee, or landcrats (workers) who can arrive on Friday).

The baronial webpage has a good packing list.  Here are my notes.

- Tent, stakes, check all parts are present!
- TARP for the bottom. Important it's as big as or bigger than tent circumference, to create a "basin" inside the tent for rain protection.
- tools
- bed - if air mattress, air pump too!
- bedding - pillows, sheets, blankets
- extra blanket if it may at all possibly be cool
- Plastic totes. It’s nice to keep a few dry things inside totes.  Just in case of unforeseen mishaps! Leaks, rain, etc.
- sheet wall - depending on tent, particularly if period tent, these can help give doorway privacy, or separate tent sections.
- heater and fuel if it may at all possibly be cool
- Bring a fire extinguisher if you bring a heater!
- heraldry, if you have it, for outside tent
- Ant poison - can't hurt to take
- Are you a smoker?  Ash tray would be nice.
- Spare batteries for things like flashlights, air pump
- Store your going-home clothes inside a sealed bag. Again, just in case of unforseen! It's nice to have a dry change of clothes.

- shower gear - towels, soap/shampoo, shower shoes.
- Wal mart plastic bags to put wet stuff into.
- Overnight personal supplies - toothbrush/toothpaste, contacts or glasses, medications or pills, hairbrush, razor
- Clean underwear
- Garb, Socks, Shoes
    - All-weather shoes.  If there's any chance of rain especially, no one will begrudge you if your shoes are more functional than stylish! Less period-ish shoes may need to be worn in case of rain/mud, etc. Take a spare pair of plain shoes, rainboots, or something like that.
    - Socks -- natural fibers which wick moisture AWAY from the body is desirable for this type of trip. Not polyester. Wool is actually cooler as it's drier! Cotton. Etc.
- Any regalia or bling (period-style accessories like jewelry) you wish to wear, including belts, pouches, straps, favors, jewelry, coronets
- Cold weather gear - hat, cloak, gloves, thermals. It will get cold at times
- Hot Hands can be very nice to have if it's going to be cold :) You can stuff them in gloves, socks, beds, anywhere!
- Sunscreen
- Ladies might want their parasol for sun protection too. It gets very sunny and hot, especially if you're not used to being outdoors all day, every day.
- Insoles for your shoes. Lots of walking.
- Shoes that can be worn in wet/muddy terrain
- First aid kit
- Alarm clock
- Kleenex
- Umbrella

- pocket flashlight
- Lantern to light inside tent
- cooler
- Food -- pack your own snacks.
    - At Gulf Wars, if you're staying in an encampment, usually breakfast and dinner are provided. (Check with your group to be sure!) Lunch can be bought on-site, or you can prepare your own.
    - Pack supplies needed for food preparation. Pack camp stove if you have one and want to use it. Pack fuel if you pack a stove.
    - Or, you can buy the Gulf Wars on-site meal plan.  See link: Amenities - http://www.gulfwars.org/index.php/site-information/on-site-amenities
- Remember to pack any camp food you need to take if you're preparing a meal. Ice is not cheap on-site; so fill up cooler before site entry if possible.
- Alcohol. BYOB if you want to consume it ;)
- Cash for food and vendors. Some can accept cards.
- trash can/bags for inside your tent
- indoor and outdoor lighting - solar powered is great :)
- tiki fuel if you're taking tiki torches
- chairs - period chairs, or modern ones with good covers
- table for outside the tent can be nice
- mirror
- welcome mat - help prevent tracking dirt in
- broom for tent - because it's still going to happen!
- rugs or carpeting.  Astro turf?
- Clothes rack
- Dirty clothes hamper/bag/some kind of a plan, that stuff piles up quickly in a week.

Fighter?
- Armor, weapons, all those critical parts.  Authorization card, SCA member card!
- Armor rack would be nice.

A&S or Activities person?
- Crafting supplies (such as bring your drop spindle if you're taking a class learning to use one)
- class materials (if you're teaching, bring handouts, books, etc)
- cash to cover any class fees that may be required – Check the schedule in advance to see, or just take $10-20 just in case!
- Take a folder to put all your class handouts into to keep up with until you're home

DO NOT NEED: Feast gear, typically.
- But a mug will be smart.  Take one suitable for hot content if you're a morning coffee person (not the plastic bottomed standard steins).

View this Amazon list to see a few shopping ideas I've been collecting.
http://amzn.com/w/VLSSDFKAH9KO
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Tina Williford,
Jan 7, 2013, 6:58 PM
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