I recommend that districts don’t use personal iTunes accounts for redemption codes, since they get burned and attached to that account. Individual school users needing their own authorized computer should create a separate iTunes account that stays with the school if that person leaves the district.
How Many iTunes Accounts should a District have?
There are several factors that will influence how many iTunes accounts your school needs to manage all their devices. Now that Volume Licensing in on the table, a district doesn’t benefit by having as few accounts as possible. But, by the same token a district doesn’t want more accounts than is needed. Management of each account is a time factor. Let’s take a look at my top factors:
Number of School Buildings Per iTunes Account
Optimally, you should start with 1 account per school building. This allows for growth of up to 5 Authorized Mothership stations per account. Depending on the other factors, additional accounts may need to be created. One is a great start and is hopefully all you’ll need. Management on a district level is more difficult and confusing the more accounts you create.
The exception to this is a single building K-12 school system. Create 1 account for elementary and 1 for secondary. As your media and app library grows you’ll be glad they are separate. This also helps keep things that aren’t age appropriate from accidently syncing to an elementary device.
Number of Devices to Manage
The number of devices a school has to manage will also influence the number of accounts needed. There is no hard and fast rule, but I have found that 1 account with 5 authorized Motherships can easily manage 500-700 devices. As you grow you can always add another account and use your extra Volume Licensing redemption codes to populate a new account.
Other things you should know: