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Additional Policies

Tobacco Free Policy at USF

Effective January 4, 2016, the USF Tampa Campus will become entirely tobacco and smoke free. Smoking and use of tobacco products will not be allowed in any indoor or outdoor area, including parking garages, grounds, sidewalks or recreational areas. This policy also includes the use of e-cigarettes. You can read the policy here and find answers on the FAQ's page provided by the university. Essentially there will no longer be any designated smoking areas on campus. Please make sure you follow this policy. If you have any questions about this policy, ask your academic advisers or teachers. They will be happy to assist.

Diversity and Discrimination Policy

USF has a policy aimed at protecting faculty, students, and staff from discrimination and harassment on the basis of race, color, marital status, sex, religion, national origin, and disability or age. The University also protects its faculty, staff, and students from discrimination and harassment based on sexual orientation. If you or any of your classmates has been discriminated against or harassed for any of the above reasons, please let the Academic Advisor know immediately.

Student Records Policy

Pursuant to the provisions of the Family Educational Rights and Privacy Act (“FERPA”; 20 USC Par. 1232g), 34 CFR Par. 99.1 et seq, Florida Statutes Sub. Par. 1002.22 and 1006.52 and USF Rule 6C4-2.0021, Florida Administrative Code, students have the right to:

  1. Inspect and review their education records
  2. Privacy in their education records
  3. Challenge the accuracy of their education records
  4. Report violations of FERPA to the FERPA Office, Department of Education, 400 Madison Avenue, SW, Washington, D.C. 20202 and/or bring actions in Florida Circuit Court for violations of Rule 6C4-2.001, Florida Administrative Code.
  5. Copies of the University’s student records policy, USF Rule 6C4-2.0021, may be obtained from:

    University Registrar or USF Agency Clerk
    SVC 1034   Office of the General Counsel
    4202 Fowler Avenue   4202 Fowler Avenue -ADM 254
    Tampa, Florida 33620   Tampa, Florida 33620

Release of Student Information

Pursuant to requirements of the Family Educational Rights and Privacy Act (FERPA), the following types of information, designated by law as “directory information,” may be released via official media of USF (according to USF policy):

Student name, local and permanent addresses, telephone listing, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, full- and part-time status, and the most recent previous educational agency or institution attended, and other similar information.

The University Directory, published annually by the University, contains only the following information, however: student name, local and permanent address, telephone listing, classification, and major field of study. The Directory and other listings of “directory information” are circulated in the course of University business and, therefore, are accessible to the public, as well as to students, faculty, and staff.

Students must inform the USF Office of the Registrar in writing (forms available for that purpose), if they wish directory information to be withheld. Such requests must be received within the first two (2) weeks of the semester and will remain in effect until the student has not been enrolled at USF for three (3) consecutive terms.

Notification to the University of refusal to permit release of “directory information” via the University Directory must be received no later than the end of the first week of classes in the Fall Semester.


Class Assignments

After we assign you to a class, we do not permit you to change from one section to another. For example, you may not move from 2A to 2B. We do this because we try hard to balance the number of students in each class.

In your classes you will find that students have different strengths and weaknesses. Some students speak very well, but may have difficulty reading and writing. Other students know a lot of grammar, but may have difficulty listening and speaking. Your general knowledge of English, however, is similar and by working together you will help each other gain a more balanced set of English skills.

In Academic English, we make an effort to give repeating students different teachers. We try to place repeating students with teachers that they did not have in the previous semester.

Books and Supplies

General English (GE) and Academic English (AE) program students: You must have all required books for your classes by the end of the first week of classes.

You will not be allowed to attend class without your books. Your teacher may ask you to leave class if you do not have your book with you. You also must come to class ready to work. This means that you have to bring your supplies (your textbook, writing paper, pens and pencils, homework, etc.) to class.

Payment of Fees

All program fees are due four weeks before the start of the program. This includes housing, meals, health insurance, and anything else as specified in your offer letter. If you do not pay in full you will not be allowed to attend class and may be asked to leave the program.

Religious Observances

All students, faculty, and staff at the University of South Florida have a right to expect that the University will reasonably accommodate their religious observances, practices, and beliefs. INTO USF upholds this policy. Students who anticipate the necessity of being absent from class due to the observation of a major religious observance must provide notice of the date(s) to the instructor by the second class meeting.

Returning to the Program

If you are asked to leave the program for any reason, you may be readmitted if you successfully complete three months at another English language program in the United States.  During this time, your grades and attendance must be excellent, and our academic team will decide each case for readmission individually.  Furthermore, if you are readmitted, you will begin on academic probation.

Sponsor Requested Extension Letter

If students need an extension of their English study program, they can request an extension letter from Advising if the following requirements are met 

  • Completed the number of semesters stated in the initial English study plan
  • Passing grades in each term while at INTO
  • Never been on Attendance Probation

Outside of Class

Enrolling in a program of intensive English study is the first big step, but being a successful language learner will require a lot of work on your part. The process is not automatic; in other words, active involvement is essential.

  • STUDY TIME AND TUTORING. Students in the Academic English Program are expected to engage in 20 hours of directed study outside the classroom. This includes doing homework, working on projects, writing papers, and preparing oral reports. English and test preparation tutors are available at the INTO USF Center to help students with writing, homework, pronunciation, math for test prep (GRE/GMAT), and other learning needs after classes.
  • CAMPUS INVOLVEMENT Our program offers many ways for students to interact with USF students and to get involved in campus activities. Academic English students have classes that take place in the same buildings as USF students. In our Academic Interactions courses, students will meet with USF students inside the class for one hour a week for informal discussions. Our Interest Groups Program matches our students with USF students for conversation meetings outside of class. INTO USF activities and USF events provide opportunities for our students to get involved in campus life.

We strive to provide an excellent program with many opportunities for student learning and academic success. But YOU are an important part of that success. Your effort and hard work are necessary to achieve your academic goals. All the readings and work that you do in our program will help you be successful in an academic setting. Good luck with your studies!


If you or someone in your immediate family have been hospitalized or missed four or more days of classes due to medical reasons, INTO USF Academic Advisors may be able to excuse your medical leave if a doctor’s note is provided. Please bring a signed doctor’s note that lists the dates you were not able to attend classes due to your illness to an Academic Advisor. INTO Immigration will be notified. Contact an Academic Advisor to get a permission to continue your studies if you have a medical absence of more than one week.

Absences due to medical reasons less than four days are part of hours that you are allowed to miss in accordance with the ELP program attendance policy.

It is possible to request to make up your classwork if you are absent for a medical reason for one week or less. Medical absences of more than one week may result in missed coursework and possibly the need to repeat a level.