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Association of Equipment Manufacturers (AEM) Report 2015


    Welcome

    Welcome to the ASABE Illinois Chapter AEM Report! This website highlights our activities and accomplishments in the 2014-2015 academic year. Officially, the calendar for this AEM and future AEM Reports will continue to be from May 1—May 1.

    Organization

    Membership

    Membership Requirements

    Sec. 1. Membership in the branch consists of three grades: Honorary Members, Members, and Affiliates.

    Sec. 2. Honorary Members shall be local ASABE members whom the branch desires to honor with such membership.

    Sec. 3. Members shall be undergraduate or graduate students enrolled in the Agricultural and Biological Engineering Department at the University of Illinois who have completed membership applications provided by the branch and have paid dues to become national student members of ASABE. 

    Sec. 4. Affiliates shall be students of curricula other than Agricultural Engineering or Technical Systems Management who show evidence of an interest in Agricultural and Biological Engineering and desire to be associated with the branch. Such members shall not be eligible to vote at branch meetings, to hold elective office in the branch, to enroll as student members of ASABE, or to be included in the count of ten members necessary to organize a pre-professional branch, but may attend general meetings.

    Sec. 5. Members in good standing in the branch are eligible to become student members of ASABE as provided in the By-Laws of ASABE.

    Sec. 6. Any member of the branch who has violated the Constitution or who is guilty of conduct unbecoming of a member may be expelled. A two-thirds vote of the branch members present and voting at a regular or special branch meeting will determine the action to be taken against the member, after the member in question has been given an opportunity to be heard in his or her defense provided orally or in writing.

    Current Members


    Branch Officers

    Officer Positions 

    President: The President of ASABE serves for the fall semester. At the end of the fall semester, the First Vice President takes over as President. The President performs general administrative duties on behalf of the club and updates the ABE department on club activities. The President oversees the Executive Board and Officers to ensure club business and events are planned and carried out. The President must also plan and run monthly general meetings for the club. Finally, the President must keep up to date with Engineering Council and ACES Council news and events. The President must work with their Representatives to these Councils to ensure ASABE remains involved with these entities.

    First Vice President: The First VP serves for the fall semester. At the end of the fall semester, the First VP takes over the role of President. The First VP is in charge of professional development in the club. It is the job of the First VP to contact companies to come in to speak at monthly meetings. Furthermore, it is their duty to set up any other professional development seminars. The First VP also assists the President in administrative duties.

    Second Vice President: The Second VP serves for the fall semester. At the end of the fall semester, they take over the role of First VP. The second VPs main job is to order food for general meetings and other events. The Second VP also assists the President in administrative duties.

    Treasurer:  The Treasurer is elected for a two semester term. The Treasurer keeps track of all club expenses and manage our two accounts, the RSO account and the bank account. The Treasurer process reimbursements for officer spending and member activities, including AIM. During the school year, the Treasurer only work about an hour a week on average. Processing AIM funding during the summer requires about 10 hours total.

    Secretary:  The Secretary is elected for a semester term. Their primary duty is to take minutes at general meetings for record keeping. Furthermore, the Secretary is responsible for sending out emails to notify members and the ABE Department when general meetings are. The Secretary also designs and posts fliers announcing general meetings as well.

    AIM Chair: The AIM Chair is elected for a year long term. The AIM Chair is in charge of the committee that organizes the AIM trip in July, including helping people sign up, help book hotels, cars, etc. The AIM Chair also assists the Treasurer with funding. The AIM Chair also oversees the AEM report to ensure that it is completed. They lead the committee in gathering records and information on the clubs operation throughout the year to be compiled into the report.

    Fundraising/Community Service Chair: The Fundraising/Community Service Chair is elected for a one semester term. They oversee the committee that plans Fundraising events, specifically Illini Football Concessions. Furthermore, their committee is responsible for planning and carrying out Community Service events of their choosing.

    Social Chair: The Social Chair is elected for a one semester term. They oversee the committee in charge of planning club social events in order to promote member connections. These events are planned on a monthly basis and are paid for by the club. They also oversee the planning of the semester Barcrawl.

    Webmaster: The Webmaster is elected for a full year term. They are in charge of the club website, social media, and the club calendar online. They monitor and update the site on a regular basis. Furthermore, they assist the AIM Chair with designing the AEM Report webpage at the end of the year.

    Engineering Council Representative: The EC Representative is elected for a one semester term. They are in charge of attending EC meetings in order to represent ASABE in a professional manner before the Engineering Council. They are the clubs voice at meetings and are responsible for updating the club on EC events. EC Reps should have a desire to get involved with the College of Engineering as a whole and represent the club well in front of other Engineering RSOs. Two Reps are elected. It is mandatory at least one attends each EC Meeting but both are strongly encouraged to attend.

    ACES Council Representative: The ACES Council Representative is elected for a one semester term. They have the same responsibilities as the EC Reps, except they attend ACES Council meetings and represent ASABE in a professional manner before the other RSOs in the College of ACES. Two Reps are elected. It is mandatory at least one attends each ACES Council Meeting but both are strongly encouraged to attend.

    Parliamentarian: The parliamentarian is elected for a one semester term. They oversee club meetings and ensure that meetings are being carried out with basic parliamentary procedure as defined in the ASABE bylaws. They also assist with miscellaneous executive duties throughout the semester. 

    AEM Reporter: The AEM Reporter position is responsible for documenting club events and compiling the information (documents, minutes, photos ect) to be posted on the website for the annual AEM trophy competition which runs from May 1-May of the current academic year. AEM Reporters are expected to attend both regular and officer meetings as well as other club events in order to document them. The best strategy for AEM is to keep good notes, a variety of photos and to spread the work out during the semester. The most work will occur at the end of April preparing the website.

    Current Officers

    Fall 2014:

    Name

    Email

    Position

    Savana Savage

    ssavage2@illinois.edu

    President

    Matt Stoklosa

    stoklos2@illinois.edu

    1st VP

    Erica Mui

    emui2@illinois.edu

    2nd VP

    Anna Walker

    akwalkr2@illinois.edu

    Treasurer

    Kristin Walworic

    walrwcz2@illinois.edu

    Secretary

    Matthew Niewiara

    maniewi2@illinois.edu

    ACES Council

    Hitarth Patel

    hnpatel2@illinois.edu

    ACES Council

    Victoria Pradelski

    vprade2@gmail.com

    EC rep

    Sofia Murad

    smurad6@illinois.edu

    EC rep

    Jaime Thissen

    thissen2@illinois.edu

    AEM Report

    Allan Bell

    awbell2@illinois.edu

    AEM Report

    Morgan Fuehne

    fuehne2@illinois.edu

    Awards Banquet

    Karina Barrios

    kbarrio2@illinois.edu

    Awards Banquet

    Chris Guida

    cguida4@illinois.edu

    Social Chair

    Rohan Kalyani

    kalyani2@illinois.edu

    Social Chair

    Wyatt Sherlock

    wjsherl2@illinois.edu

    Fund. Chair

    Lizzie Bohne

    bohne2@illinois.edu

    Comm Serv Chair

    Anav Pant

    apant2@illinois.edu

    Webmaster

    Alex Brauman

    brauman2@illinois.edu

    Parlimentaria

     Spring 2015

    Name

    Email

    Position

    Matt Stoklosa

    stoklos2@illinois.edu

    President

    Erica Mui

    emui2@illinois.edu

    1st VP

    Victoria Pradelski

    vprade2@gmail.com

    2nd VP

    Anna Walker

    akwalkr2@illinois.edu

    Treasurer

    Karina Barrios

    kbarrio2@illinois.edu

    Secretary

    Matthew Niewiara

    maniewi2@illinois.edu

    ACES Council Rep

    Hitarth Patel

    hnpatel2@illinois.edu

    ACES Council Rep

    Sofia Murad

    smurad6@illinois.edu

    EC Rep

    Yuanshan Zhang

    yzhan212@illinois.edu

    EC Rep

    Jaime Thissen

    thissen2@illinois.edu

    AEM Report

    Xiaodan Wang

    xwang167@illinois.edu

    AEM Report

    Karina Barrios

    kbarrio2@illinois.edu

    Awards Banquet

    Ben Kovalick

    kovalck2@illinois.edu

    Awards Banquet

    Rohan Kalyani

    kalyani2@illinois.edu

    Social Chair

    Allison Nowak

    atnowak2@illinois.edu

    Fundraising Chair

    Andrew Lagerhausen

    lagerha2@illinois.edu

    Fundraising Chair

    Lizzie Bohne

    bohne2@illinois.edu

    Community Service Chair

    Aisha Malik

    amalik26@illinois.edu

    Community Service Chair

    Anav Pant

    apant2@illinois.edu

    Webmaster

    Grace Kurcab

    kurcab2@illinois.edu

    Parliamentarian

    Savana Savage

    ssavage2@illinois.edu

    AIM Chair


    Committees

    Standing Committees

    Executive Committee 
    The Executive Committee, chaired by the President, includes the 1st Vice-President, 2nd Vice-President, Secretary, and Treasurer. The committee meets to plan the agenda for the upcoming meeting and to discuss new and old business. The Executive committee also reviews all other committees and sub-committees to ensure that the club activities are running efficiently.

    AEM Report Committee 
    The AEM Committee is responsible for preparing the AEM website for the ASABE national competition.

    Fundraising Committee 
    The Fundraising Committee is responsible for organizing branch fundraisers. The main fundraising activities throughout the past year consisted of the Lawnmower Summerization, which is further discussed below in Special Committees and organizes members to run a booth for the Illini Football Concessions.

    Social Committee 
    The Social Committee is responsible for planning various social activities for branch members. These activities include spring picnics, fall roasts, bowling nights, and tail-gating events. Often, activities are coordinated with the Ag Mech Club and the Alpha Epsilon Honor Society and include department faculty.

    Other Committees 

    Spring Awards Banquet Committee
    The Spring Awards Banquet Committee is responsible for coordinating the Agricultural and Biological Engineering Department's annual Spring Awards Banquet. At the banquet, the Department recognizes the achievements of undergraduate students, graduate students, and faculty.

    Community Service Committee
    The Community Service Committee is responsible for planning service projects for the branch in the Champaign-Urbana community and surrounding areas. The committee recently coordinated ASABE’s First Annual Canned Food Drive and continues the club’s participation in iHelp, a campus-wide volunteer project, among other volunteer and service opportunities for students.

    Engineering Open House (EOH) Committee
    The Engineering Open House Committee is responsible for organizing the ASABE branch exhibit in The College of Engineering’s Annual Engineering Open House held in the spring. Student members volunteer to work at the exhibit: representing the branch, answering visitor’s questions, and encouraging younger students to consider engineering as a major and career path.

    ExplorACES Committee
    The ExplorACES Open House Committee is responsible for organizing the ASABE branch exhibit in The College of Agricultural, Consumer, and Environmental Sciences (ACES) ExplorACES Open House held annually in the spring. Student members represent the branch, discuss branch activities, and encourage younger students to become ASABE members.

    Lawnmower Summerization Committee
    The Lawnmower Summerization Committee is formed in the Spring in order to prepare for the fundraising event. This additional committee is needed to handle the various tasks that accompany the event including advertisement, logistics, equipment preparation and purchasing, record-keeping, and management of workmanship. Each Spring the Summerization is held to clean and recondition lawnmowers for area residents. The members of this committee consist of the Fundraising committee and other branch members selected by the Executive Committee.

    Meeting Activities

    Meetings

    Pictures from Various Meetings

    April

    Febuary

    November


    Attendance

    Quality of Meetings

    Introduction

    Meetings of the University of Illinois Pre-professional Branch of the American Society of Agricultural and Biological Engineers were held the first Tuesday of each month in the fall and spring semester at 6:30 p.m. in Room 204 of the Agricultural Engineering Sciences Building with the exception of January; for most of January undergraduate students have an extended winter break. The chapter has consistently maintained this schedule in part because it does overlap with other student organization meetings in the department. There were four meetings held each semester during 2014-2015. Meetings are semi-informal to encourage active participation from members. There is no dress code for members or speakers at meetings; however, an atmosphere of professionalism is promoted by the officers. Additionally, correct parliamentary procedure is required for bringing new business to the floor, voting on measures and electing officers. These procedures are monitored by the Parliamentarian. 

    Agenda

    The usual order of meetings is:

    1. Students, staff & guests arrive pre-meeting to obtain dinner 

    2. President’s Call to Order 

    3. Secretary’s Report 

    4. Treasurer’s Report 

    5. Committee Reports 

    6. Old Business 

    7. New Business 

    8. Advisor comments 

    9. Adjournment, followed by guest speaker

    Following the business meeting, the President introduces the guest speaker. Speakers almost always give power-point presentations. Past speakers include faculty (emeritus and current), graduate students, former students now in industry, former ASABE members, and local engineers. A question and answer session concludes the presentation. Following the presentation, all those present at the meeting are invited to join in a dinner provided for by the branch.

    Minutes


    Content


    Special Member Activities

    Members and faculty are informed of special meetings and outside events through emails from the Secretary or the corresponding officer/committee calling the event to order. Special meetings such as Officer or Executive Board Meetings are announced via email with early notice and suggested meeting times, which are up to the discretion of the President. This year doodle polls were the primary means to schedule officer meetings. Officers will reply with the times that work and a time is selected based on when the most relevant officers can make it. These meetings are not open to the public and general members.

    A new addition has been for elected officers to meet with both faculty advisors and senior members prior to the start of the first meeting of the new academic year. This was done in order to brainstorm involvement of increasing general member participation as well as assist newly elected officers in developing a good start leading the organization. New officers who are elected in early May are also scheduled to meet with advisors and invited senior ASABE members the following August. 

    Aside from officers meetings and the annual meeting with branch advisors, special meetings arranged internally are very rare and the majority of the branch activity is public. 

    Attendance at National, Regional, and Sectional Meetings of ASABE 

    ASABE Annual International Meeting 

    The 2015 AIM Meeting was in Montreal, Quebec, Canada. Several branch members attended various events including young professional meetings, general sessions, paper presentations, educational seminars, the Alpha Epsilon meeting and technical sessions. Our members were also actively networking and socializing with ASABE branch members from other institutions outside of scheduled events. 

    Special Branch Activities

    Branch Participation

    Career Education

    College of ACES of New Student Welcome Night

    The College of Agricultural, Consumer, and Environmental Sciences held its annual ACES New Student Welcome in the Illini Union on Friday, August 22nd. The event featured games, food, the clubs within the College of ACES, and an informal setting to talk to students and faculty. The main purpose of this event is to familiarize freshman and transfer students with the various clubs and societies available in the College of ACES. Both new students and branch members benefit from this event.

    Department Bulletin Board

    The branch maintains a student-focused bulletin board outside of the meeting room. This bulletin board is used to promote the branch and to post information about future branch activities and past accomplishments. The bulletin board also includes information on corporate or public sector employers visiting campus. Additionally, presentations featured by a career services office on campus may be featured as well.

    Agricultural and Biological Engineering Ambassadors

    Agricultural and Biological Engineering Ambassadors recruit students to ABE, promote the department and ultimately increase interest in ABE in local communities. This is a significant recruiting stratagem as many undergraduate students in the ABE department hail from Illinois. The ambassadors answer students’ questions about student life & the job of a typical agricultural and biological engineer, and the potential career opportunities available today for folks in both engineering fields.

    Inspection Trips/Tours

    While an inspection tour was originally scheduled, it was cancelled and there was not enough time nor interest to plan another one.

    Meeting Attendance

    Social Functions Sponsored by the Branch

    Happy Hours and Bar Crawls

    Throughout the whole year, the branch seeks to connect members with other students and faculty within the department. Happy hours and bar crawls were organized to provide an opportunity for members to relax and network over free appetizers and good company. It has been branch policy to invite faculty and students in both Agricultural and Biological Engineering and Technical Systems Management to accompany us on these events.

    Bowling Outings and Socials

    To increase club awareness and build the strength of members’ relationships between one another, the ASABE student branch enjoyed organizing a bowling outing during the fall and spring terms. Students enjoyed a couple games of bowling and socializing at the bowling alley located in the basement of the Illini Union at UIUC.

    Spring Banquet

    The annual Spring Banquet sponsored by the ASABE Pre-professional Branch provides an opportunity for a more formal gathering of students, faculty, and families. The banquet also gives an opportunity to recognize the achievements of students and staff within the Agricultural and Biological Engineering Department. This year's banquet was held on April 12, 2015 at the I-Hotel & Conference Center in Champaign. A delicious dinner was served and multiple awards and scholarships were given on this night.

      Special Branch Projects

      Lawnmower Summerization

      Lawnmower Summerization is an annual fundraising event held by the branch. Around 20 lawnmowers were cleaned, having their blades sharpened, engine oil  and air filters changed, People from the surrounding community brought their lawnmowers to the Agricultural and Biological Engineering Department to be tuned up for spring.  Aside from football concessions, this is the largest fundraiser for the branch. Allison Nowak organized the event which occurred April 12-13.


      Engineering Open House 

      The annual Engineering Open House (EOH), sponsored by the Engineering Council, was held on Friday, March 13, 2015 through Saturday, March 14, 2015 here at the University of Illinois. Thousands of visitors of all ages, from all over the country come to see the exhibits presented by various engineering departments and clubs. The ABE department always presents several exhibits and booths run by staff, faculty, and students. Area farmers are especially interested in these exhibits because many of the displays reflect current research by graduate students and professors related to practical farming applications. There are awards given out to the students by both the ABE Department and the College of Engineering. The department award is given to undergraduates who illustrate the opportunities offered in the department, the effectiveness of engaging visitors in the display, and the attractiveness of the display. The College of Engineering recognizes the top five projects in various award categories. The categories encompass graduate and undergraduate research, as well as the application of technology, representation of student societies, and fun and interesting educational exhibits.

      Quad Day 

      Quad Day is an annual event taking place on the Main Quadrangle of the university the Sunday before classes begin in the fall to showcase the university’s registered student organizations and encourage students to participate in them. This year the event took place on Sunday, August 24, 2014. With over 1,000 Registered Student Organizations including the ASABE pre-professional branch, students are sure to find a few groups that interest them. Branch members volunteered to work at a booth giving out information on the branch and ASABE and recruiting students to join the branch. 

      ExploreACES 

      The University of Illinois College of Agricultural, Consumer, and Environmental Sciences (ACES) held its annual open house on March 13-14, 2015. This event coincides with Engineering Open House, but is not a part of it. ExploreACES brings large crowds to campus and the Agricultural Engineering Sciences Building. The open house provides strong publicity for both the department and the branch. Exhibits similar to those previously mentioned for EOH are also displayed for ExplorACES. Awards for exhibits are also awarded in a similar manner as the Engineering Open House.

      Bioenvironmental Engineering Display

      Current research in the bioenvironmental area of the ABE Department includes materials testing, grain storage structures, livestock housing environments, the utilization of animal wastes, improving air quality, and developing energy efficiency methods for buildings and other structures. 

      Biological Engineering Display 

      The biological engineering display represents the research being done in the department and how biological engineering ingrates biology and engineering to provide solutions for living systems. Systems can range from the molecular level to entire ecosystems. 

      Food and Bioprocess Engineering Display 

      The displays of Food and Bioprocess Engineering include: efficient production of alternative fuels, grain and forage drying, and materials processing and handling. The goal of the division is to obtain optimal utilization of both time and scarce resources. 

      Off Road Equipment Engineering Display 

      The Off Road Equipment Engineering display focuses on the design and manufacture of off road equipment, machine vision, farm safety, and precision agriculture. The Illini Pullers also exhibit their ¼ Scale Tractors to demonstrate the use of knowledge gained in the classroom to real-world applications that undergraduate students can participate in. 

      Soil and Water Conservation Engineering Display 

      Conservation of precious topsoil is a chief concern of engineers in Soil and Water Conservation Engineering. Important areas of research include irrigation methods and the land preservation through erosion controls, such as terracing and improving drainage. The most recent findings have led to a better understanding of soil erosion due to rainfall. Visitors can enjoy examining a large-scale rainfall simulator that can accurately demonstrate the effects of various storm intensities and durations on soil erosion and runoff. Additionally, a small-scale model of a soil management on a military base and a sand filtration demonstration were also attractions. 

      Thanksgiving Care Basket Drive
      The Illini Union Office of Volunteer Programs organized a drive for groups to donate laundry baskets filled with non-perishable food items and gift certificates for perishable food for a Thanksgiving dinner. Baskets were then collected and distributed to local families in need, so that they could have a Thanksgiving Feast. Funds were allocated by the branch and Executive Board members purchased the food and put together the basket.

      Campus Participation

      Community Participation


      Blood Drives 

      Various community and campus groups host blood drives throughout the year. Student members sign up to donate blood to save lives or donate time as volunteers. Student members are usually most involved in blood drives for Engineering Council, individual fraternities and sororities, or various clubs of which they are members. Alpha Epsilon, the agricultural engineering honor society, hosts semi-annual blood drives within the Heritage Room of the ACES Library and the Illini Union. This year Alpha Epsilon hosted a blood drive on Monday September 22nd, 2014 Monday, March 2nd, 2015. Student branch members help sign-up donors, set up the blood drive, and volunteer as coordinators. 

      Spring Banquet 

      The annual Spring Banquet sponsored by the ASABE Pre-professional Branch provides an opportunity for a more formal gathering of students, faculty, and families. The banquet also gives an opportunity to recognize the achievements of individuals within the Agricultural and Biological Engineering Department. This year's banquet was held on Sunday, April 12, 2015 at the iHotel in Champaign. A delicious dinner was served and multiple awards and scholarships were given. Award winners are listed below and descriptions of the awards are listed following the winners

      Publications

      Branch Publications 

      ASABE Branch Website (You are currently here!) 

      The branch maintains a website where one can find information concerning officers, recent events, and upcoming activities as well as volunteer opportunities. There is contact information for officers, a calendar listing branch meetings and events, and links to other useful sites including the ABE department website. This website will be updated in the near future. 

      ASABE UIUC Facebook™ Group 

      The branch also maintains a Facebook group page. Here, members may upload photos from prior events, post activity ideas and network with other members. The Facebook group provides a quick way for members to communicate as well as an organized method for reminding members of upcoming events.

      E-mail Server List

      The branch president and secretary have access to an e-mail list containing the e-mails of all members who submitted their e-mail address. A reminder e-mail is sent out the week before each meeting to encourage members to attend. Other announcements for upcoming events and activities are sent through the e-mail.

      Other Publications 

      Department and Professional Publications 

      A bulletin published periodically by the ABE department highlights the achievement and progress of the department faculty and students in the last month or two. The bulletin generally cover the Spring Awards Banquet, student achievements both within and outside of the department and university, new study abroad programs, recent activities of Women in Engineering, the latest work of several professors and the results of ¼-scale design competition. The publication also informs faculty, alumni and current graduate and undergraduate students of the latest departmental news and activities. In short, the bulletin is the most comprehensive, current news resource in the ABE Department for internal communication. 

      Publications by or about members 

      A few club members are able to publish their work with professors and graduate students (or merely as graduate students) throughout the year in conference proceedings as well as agricultural, science and engineering journals. Graduate student member Jaime Thissen has indicated he is developing four manuscripts this coming term and has been working on developing a renewable energy textbook in the last year with a natural resources & law professor.  Otherwise, our branch members engaged in research are either awaiting results or have not informed the branch of their activities. Additionally, our members generally do not volunteer to be interviewed or submit non-research information for publication. 

      EIT Exam

      This information was not made public by the ABE Department from the last academic year. Statistics from the College of Engineering were not immediately available at the time of this report. 

      Summary of Progress

      2014-2015 Goals Statement

      1) Increase communication lines with members.
      Utilizing social media, the Illinois Branch of ASABE can get information out to members in numerous forms. This will help ensure all members can see information and interact with the club, other members, and the executive branch in an easier setting. Furthermore, ensuring our email system sends out timely emails on club events was important as this has been an issue in the past. These goals were partially met. Social media outlets were established and many people ended up following these outlets, however their effectiveness is not well known. Our email system has been improved overall as emails get sent out with much more regularity and consistency.

      2) Become more involved in the College of Engineering and Engineering Council.
      As an RSO that is at its heart an engineering society, it is important that the Illinois Branch of ASABE has a good relationship with the college of engineering and the Engineering Council. Improving this relationship by ensuring good standing with EC, volunteering at EC events, and utilizing college of engineering tools is important to ASABE.Our club has maintained good standing with EC throughout the year, and we also have assisted with EC events such as EOH. Furthermore, establishing connections with Engineering Career Services served as a vital step towards developing a better relationship with the college.

      Financial Statement

      Previous AEM Reports

      2013 AEM Report

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