Attention All HMIS-Participating Providers--
Please be sure that your paper form entry, exit and annual assessments are updated to reflect current applicable data fields in the HMIS entry, exit AND INTERIM ANNUAL ASSESSMENT tool (this icon is found to the far right of your clients' active program entry on the Entry/Exit tab). All of the templates are available on our website under the "General Training Materials and Forms" as downloadable PDFs. If you need to customize the PDF to fit the reporting needs of your agency, please contact the HMIS Support Coordinator, Racquel Wiles via email at email@example.com. Thank you!
IT'S AHAR TIME!!!
What is the AHAR?
The Annual Homeless Assessment Report (AHAR) is a report to the U.S. Congress on the extent and nature of homelessness in the United States. It provides counts of people experiencing homelessness and describes their demographic characteristics and service use patterns. The AHAR is based on local data from Point-in-Time (PIT) counts, Housing Inventory Counts (HIC), and Homeless Management Information Systems (HMIS).
What does this have to do with you?
All Continuums of Care (CoCs) are encouraged to participate in the AHAR and submit data for the entire continuum. In fact, the number of continuums participating in the AHAR has grown dramatically since HUD completed the first AHAR in February 2007. Participation in the AHAR is now a scoring factor in the application for funding that CoCs submit to HUD each year. Your role in this is to ensure that your agency's data is in tip top shape! Data quality and completeness reports will be sent out to all participating agencies to give an overview of what needs to be done to improve overall data quality. The main focus is to make sure fields are appropriately backdated to reflect assessment changes in responses, and be sure that your client entries and exits are current. The following dates reflect the current timeline for the AHAR process this year.
For more information about the AHAR, you can find a PDF link under "5. General Training Materials and Forms"
AHAR Data Entry
October 1, 2016:
HDX Opens for Data Entry
October 31, 2016:
Deadline for draft data on both All Persons and Veterans
December 1, 2016:
Deadline for final data on both All Persons and Veterans
December 5, 2016:
Deadline for confirmation of data for both All Persons and Veterans
New HUD Universal Data Elements as of 10/1/16
HUD issued a few data field changes effective 10/1/16 including the addition/update of the following questions;
EVERYONE PLEASE REMEMBER: a client is ONLY considered to be LITERALLY HOMELESS if at program entry point, they have been staying in a place not meant for human habitation, such as, an emergency shelter, motel paid for by an agency/program, park, car, abandoned building, facility that has no ability to connect water/power.
Any other resident type, such as a friend or family member's place, hotel that they paid for on their own, transitional housing, etc does not count as them being literally homeless.
FOR PATH PROVIDERS (please contact Racquel Wiles or Paul Fortier directly)
FOR SSVF PROVIDERS (new required data elements-follow up with Racquel Wiles)
You will see these new data fields in the database as well as on the updated data capture tools located on tab 5 of this site (will be updating and adding documents over the next month).
All clients in or entering a program on or after 10/1/2016 need to have the above additional responses to these questions recorded in HMIS and backdated appropriately. If you would like a refresher course in backdating or would like to review one-on-one these new/updated elements--please don't hesitate to contact Racquel Wiles (HMIS Support Coordinator).
Reminder about sharing client information in HMIS