General Info for Parents

Volunteering with the club allows you to be part of the child's experience, be part of the community and have some fun.


Our club is a not-for-profit organisation and is run entirely by volunteers. All members of the club (players and parents) are required to volunteer their time to help out in some way throughout the season. 

There are many different ways to contribute, some of which are outlined below. 


Every team requires at least one qualified coach. The club will pay the course fees for anyone willing to fulfill the coach or an assistant coach position to obtain the appropriate qualifications for their age group. 


Every team requires a manager. The manager is the central communication point for the team. i.e. communicating draws, game times, wash outs, training etc. The manager also keeps records of games played, match results, sign-on sheets and organises volunteers when the team is rostered on for duties. 

For coaches & manages appropriate mentoring/buddying can be provided from another experienced manager/coach within the club to make the transition easier. 

Referee, Asst Referee (Touch Judge), Ground Marshall 

Each minis team is required to have at least one person who is willing to referee at home games.

Each juniors team is required to have an Assistant Referee & a Ground Marshall. If teams do not have a properly qualified Assistant referee the team will be penalised one competition point per week.

The club will pay the course fees for people willing to fulfill these positions to obtain the appropriate qualifications.

First Aid 

At all home games for Juniors, the Club engages the services of a qualified First Aid officer. All injured players are to report immediately to the officer who will assess the injury and advise of next steps - including whether or not the player is able to return to the game.

For our Minis there is a First Aid pack in the canteen as well as ice packs for all bumps and bruises. If a more serious injury occurs, it is the the Team Manager/Coach's responsibility in conjunction with the child's parents, to assess the situation and decide whether the child needs to receive medical attention.

Closest Hospital - Westmead Children's Hospital: Cnr of Hawkesbury Rd & Hainsworth St Westmead.

Closest Doctor - MyHealth Medical Centre: Stockland Mall, 375 Windsor Rd Baulkham Hills (open 9am - 1pm on weekends).

Wet Weather

In the case of wet weather your manager/coach will contact you with the details regarding whether training/games are still going ahead. 


If council closes the ground, training is not allowed to go ahead. 


Games maybe transferred to another location where possible as other councils may have their grounds open. Please do not assume that games are cancelled just because the ground is closed, wait for your manager/coach to contact you. 

Where the council has advised that grounds are open at the clubs discretion the committee will let all coaches and managers know whether they are allowed on the ground for training or games. There is a link on the Home Page of our website to The Hills Shire Council wet weather information page. 

If the council closes the ground the club is NOT allowed to use the ground under any circumstances.

Team Duties 

Canteen, clubhouse cleaning, jersey washing, ground setup & ground pack up are activities that will be rostered to teams on a rotational or as needed basis. Activities like canteen and clubhouse cleaning would generally only be required to be performed once or twice a year per team. Jersey washing is rotated on a per family basis within your child’s team (this is due to the club policy which states team jerseys must stay together as a set at all times). Activities such as ground setup and pack up will be allocated to the first and last team playing on the grounds on that day.

Working with Children Policy 

Hills Junior Rugby Club is committed to ensuring that the safety, welfare and wellbeing of children are maintained at all times during their participation in rugby and any other activities run by the Club. The Club ensures that all Club officials who have unsupervised contact with children or young persons complete a Working with Children check.

Coaching Qualifications

SmartRugby is mandatory for every coach and referee from Mini Rugby upwards. There are 4 ways to receive your qualification:

1. Attend a SmartRugby course (which is now on offer online via ARU Learning Centre)
2. Attend a Kids Rugby U8 to U12 course
3. Attend a Foundation Rugby course
4. Complete the SmartRugby online re-qualification course (restricted access)

Find out more information and register for courses:

Those coaches wishing to update or seek further qualifications are asked to email the club. 

Referee Qualifications

Referees and Touch Judges courses and information can also be found at: