General Info for Parents

Volunteering with the club allows you to be part of your child's experience, be part of the community and have some fun.

About Hills Junior Rugby Union Club

Hills Junior Rugby Union Club (HJRU) is the oldest, and one of the largest, Junior Rugby Union Clubs in North West Sydney. The Club’s mission is to promote the global game of Rugby Union by attracting, retaining, growing and developing players at all ages, underpinned by strong partnerships with the local community, and through sound business management.

HJRU offers both a Minis (U6-U9) Program, and a Juniors (U10-U18) Program, for boys and girls from 4 years of age. The Club also runs an annual mixed Foxtel Touch7s tournament in February, and also has a Rugby 7’s program for Girls from U10+. The Club’s Ground is at Yattenden Park in John St, Baulkham Hills.

Club & Team Management for Season 2019

The Club’s Management Team for 2019 includes Peter O’Farrell (President), Jason Saffy (Vice President), Aaron Spooner (VP Juniors), Danielle Stark (VP Minis), Kerri Brinnand (Treasurer), Brad Steel (Registrar), Marelize Smith (Secretary) and Jim Mills (Sponsorship). The Club’s Girls 7’s Program Coordinator is Kate Page. All Teams will have a Coach (and some may also have an Assistant Coach where parents are keen to put their hand up!) and a Team Manager who communicates directly with the parent/carer group for each team throughout the season.

The Minis Program (U6-U9)

HJRU’s Minis Program has been developed in alignment with the Rugby Australia’s TryRugby Kids Pathway and associated Laws of the Game, which provides a series of age-specific modified rugby games. The key features of each game style are outlined below:

Walla Rugby U6/U7 – play on a ¼ size field, 7 aside, 2 handed ‘tag’ on the shorts, 2x10min halves (15min for U7), ball size 2, no conversions or general kicking. No tackles. Skills focus is on evasion and tag, catch and pass, running, scoring tries and enjoyment.

Mini Rugby U8 – play on a ½ size field, 7 aside, introduces the tackle and uncontested 3-person scrum and 2-person lineout, 2x15min halves, ball size 3, conversions optional, no general kicking. Skills focus is on tackle, ruck and maul. Players start to develop positional play as forwards or backs.

Mini Rugby U9 – play on a ½ size field, 10 aside, further develops the tackle and uncontested 5-person scrum and 4-person lineout, 2x20min halves, ball size 3, conversions optional, no general kicking. Skills focus is on attack and defence.

The Juniors Program (U10-U18)

HJRU’s Juniors Program continues the progression from the Kids Pathway through to Junior Representative opportunities at the Club, District, State and National levels. Depending on registrations, Teams may form in the Under 10 to the Under 18 Age Groups. The key features of each game style are outlined below:

Under 10/11 – play on full field less 10m width, 12 aside on field (min 10), max 18 players in sign-on team, tackle, 6-person contested scrum (1m push, doesn’t have to pass, No.8 moves illegal, formed as 3-2-1) and 5-person contested lineout (no lifting, doesn’t have to pass), 2x20min halves, ball size 4, conversions, general kicking allowed. Skills focus is on kicking in general play and the contested scrum and lineout.

Under 12 – play on full field, 15 aside on field (min 12), max 23 players in sign-on team, tackle, 8-person contested scrum (1m push, doesn’t have to pass, formed as 3-4-1) and 7-person contested lineout (no lifting, doesn’t have to pass), 2x25min halves, ball size 4, conversions, general kicking allowed. Skills focus is on positional awareness.

Under 13/14 – play on full field, 15 aside on field (min 12), max 23 players in sign-on team, tackle, 8-person contested scrum (1m push, doesn’t have to pass, formed as 3-4-1) and 2+ person contested lineout (lifting with shorts, doesn’t have to pass), 2x25min halves, ball size 5, conversions, general kicking allowed.

Under 15/16 – play on full field, 15 aside on field (min 12), max 23 players in sign-on team, tackle, 8-person contested scrum (1m push, doesn’t have to pass, formed as 3-4-1) and 2+ person contested lineout (lifting with shorts in 15s/ with thighs in 16s, doesn’t have to pass), 2x30min halves, ball size 5, conversions, general kicking allowed.

Under 17/18 – play on full field, 15 aside on field (min 12), max 23 players in sign-on team, tackle, 8-person contested scrum (1m push, doesn’t have to pass, formed as 3-4-1) and 2+ person contested lineout (lifting with thighs, doesn’t have to pass), 2x35min halves, ball size 5, conversions, general kicking allowed.

2019 Season Registration

Registrations for Season 2019 are done online via the Rugby Australia registration system, Rugby Xplorer, and all players will need an account in that new system to register.

IMPORTANT - Early Bird AND Family Discounts have both ENDED for 2019.

Registrations are NOW OPEN for the 2019 Rugby Union Season for boys and girls from 4 years of age.

The Club will be utilising Rugby Australia’s new Registration and Competition Management system, called Rugby Xplorer, for Season 2019. It is important to note that all players and non-playing members (coaches, team managers, trainers, committee members and other volunteers) are required to register for coverage under the Rugby Australia National Insurance Scheme. Further, the registration process is 100% online, and payment can only be made online.

The Club is offering an Early Bird Discount for all players who complete their online registration PRIOR to the End of Feb (28 Feb). This means that all players who register in February will pay the same amount as Season 2018 – U6/7 $100, U8/9 $145, U10+ $175. From 1 March, all Fees will increase by $10. So, get in quick and get registered. What’s included in registration:

  • FREE Junior Waratahs Membership for 2019 for all kids under 16
  • $20 Family Discount for siblings registered at the same time (until 28 Feb)
  • Socks and Shorts for all NEW players
  • FREE Online Team Photo at End of Season
  • Rugby Australia Insurance coverage
  • Council Ground Fees
  • Expert coaching from accredited and experienced coaches

Prior to Registering - IMPORTANT

  • All Players and Non-Playing Members will therefore be required to have an account in Rugby Xplorer in order to complete the online registration process. You can complete the registration online by going to https://myaccount.rugby.com.au, or by downloading the Rugby Xplorer App for your phone from either the iTunes or Google stores (search for Rugby Xplorer). More detailed instructions for finding or creating a Rugby Xplorer account can be found at http://www.rugbyau.com/-/media/rugbyau/documents/rugby-admin/rugby-xplorer-rugby-account.pdf.
  • If you’re planning on using a NSW Government Active Kids Rebate Voucher for the registration, make sure you’ve applied for that first and have the voucher number ready. You can apply at https://www.service.nsw.gov.au/transaction/apply-active-kids-voucher. Once you have the voucher number, it will be required on the payment page and you will see the registration fee discounted accordingly. IMPORTANT: Once you have entered your voucher number, DO NOT GO BACK. This is impacts the registration and effectively voids the use of the voucher.
  • Similar to last Season, if you’re planning to register multiple kids to play rugby at the Club, then take the time now to ensure that all the kids are LINKED to the account you’re using. If the kids are not linked prior to commencing the registration process, then the Family Discount will not be applied for subsequent kids. Also note, that ALL kids need to be registered in the same session to ensure the Family Discount is applied. If your kids where linked to your account in the old RugbyLink system, then they should have been migrated across when you login with your account. If your kids aren’t linked, and you cannot find them, it may just be easier to Create a New Linked Account.
  • You will also need each kids' School, Height and Weight to enter as part of the registration flow. Be careful here and ensure the height/weight data is accurate. If it is not accurate, the child may be unnecessarily flagged as an outlier for their Age Group and need to undertake a Height/Weight Assessment before being allowed to participate. This information is mandatory and collected by Rugby Australia.
  • There is the ability to upload a headshot image of the child being registered (this is optional, but encouraged). Note, this headshot image will be displayed on team sheets, so please ensure it is both a recent, and appropriate, image for the Club and Teams’ to be able to identify the player. Each team will need to ensure that all players have a headshot loaded prior to Round 1 of the season. You are able to add a headshot at a later stage, so completing this during registration is not absolutely necessary.

Registering

Once you have the Rugby Xplorer account, and Active Kids Voucher (if you’re going to use it), and all your kids linked, then you’re ready to commence the registration process. A detailed instruction guide for registering can be found at http://www.rugbyau.com/-/media/rugbyau/documents/rugby-admin/rugby-xplorer-registration.pdf.

Once you have logged on to register – a couple of key points to note:

  1. Sounds silly, but ensure you have selected the child to register, and not yourself, as the registration options that appear on subsequent screens are based on you is actually being registered. This seems to be a common issue and the system may then tell you that registrations are Not Open - which is incorrect. They are OPEN and coming in thick and fast!!!
  2. When searching for the Club is called ‘The Hills JRUFC’ (with Sydney Junior Rugby Union). Do not make the mistake of selecting ‘Hills RUFC’ (this is our Seniors Club, which plays in the Suburban competition)!
  3. Role is self-explanatory (player for playing members, coach for coaches only (coaches and assistants), volunteer for everyone else (inc team managers and committee members). We are not using Training Only Participant – do not select this.
  4. Registration Type is ‘XVs Juniors’. Do not select any other registration type.
  5. Duration is Season.
  6. Personal Details page is not able to be edited. If anything is incorrect here, please inform the Club and DO NOT CONTINUE with the registration.
  7. Additional Details page should be updated to reflect the current address, gender and identification statement, if incorrect. Further, ALL PROFILES NEED TO BE MADE PUBLIC, so the player can be listed on a Teamsheet.
  8. Contact Details page can be updated, if necessary
  9. Registration Summary page is where the Registration Fee and any applicable discounts are identified. It is also where you can enter the Active Kids Rebate Voucher details (remember, do not click back once you’ve entered the voucher number). If done correctly, the Voucher will appear as redeemed and a new amount owing will be displayed.
  10. Payment Details page is where you can select the payment option, which is either credit card or Zip Pay. Once the payment details have been entered and processed, a successful registration message appears and you select Finish. A Pop-Up message then appears asking if you want to add another linked registration to this one. If you say yes, it will take you back to the start to select another child and go through the process again. If you select No, the process will end, and you will not be eligible for a Family Discount for any other siblings that may be registered at a later time.

The entire registration process can be completed on either a Computer (commencing at https://myaccount.rugby.com.au), or on the Mobile App. If you have multiple registrations to complete at the same time, it may be a tad faster to do it on a computer, as you can cut/paste the Voucher Number rather than rekeying, and it may be easier to upload a headshot if you have it handy on the computer.

If anyone is having any issues with registration, please email registrar.juniors@hillsrugby.com.au

Look forward to seeing you all back at The Yat for Season 2019!!

Refunds

Refunds are considered for registration fees only, and are subject to the Club's Refund Policy, and made in line with Rugby Australia's Registration Regulations (which covers the terms and conditions associated with Refunds).

The 2019 Rugby Australia Registration Regulations document provides the details needed to process a request for refund. The Refund Application Form needs to be completed by the player/parent, signed, scanned and emailed to registrar.juniors@hillsrugby.com.au for review and processing. You should also ensure you review the Club's Registration Refund Policy prior to registering to ensure you both know and understand the terms and conditions associated with registration.

Competition

The Minis plays in the Western Sydney Minis Competition, and Minis is not graded. Games are usually held on Saturday mornings at various Clubs around the North-West area, usually between 8am-11am. Wet weather rounds, and some Gala Days may be played on Sunday mornings and timings will be different. The Minis Competition is likely to start early late March 2019.

Juniors play in the graded Sydney Junior Rugby Union (SJRU) competition. Games are mostly held on Sundays. There are in excess of 11,000 kids and 60 Clubs that participate across Sydney in this competition, and is likely to also start in late March 2019. The draw is traditionally available the week before the first game and will include Rounds 1-4, prior to regrading after which time the balance of the draw will be made available. All ‘Home’ games for HJRU are played at Yattenden Park, John Street, Baulkham Hills.

Girls 7’s teams play in the SJRU Sizzling Sevens in Summer and the Frosty 7’s in Winter. Games are played on a Saturday evening at various locations around Sydney. Both tournaments run for 7 weeks and are competitive with Semis and Finals.

First Aid

At all home games for Juniors, the Club engages the services of a qualified First Aid officer. All injured players are to report immediately to the officer who will assess the injury and advise of next steps - including whether or not the player is able to return to the game.

For our Minis there is a First Aid pack in the canteen as well as ice packs for all bumps and bruises. If a more serious injury occurs, it is the the Team Manager/Coach's responsibility in conjunction with the child's parents, to assess the situation and decide whether the child needs to receive medical attention.

Closest Hospital - Westmead Children's Hospital: Cnr of Hawkesbury Rd & Hainsworth St Westmead.

Closest Doctor - MyHealth Medical Centre: Stockland Mall, 375 Windsor Rd Baulkham Hills (open 9am - 1pm on weekends).

Representative Rugby

Representative opportunities exist for both Minis and Juniors. An opportunity exists for U8 and U9 players to trial for selection into the Club’s representative teams for those Age Groups, which then participates in the Club’s King of the Hills tournament, and a number of other competitive style tournaments. As an active member of the Western Sydney Two Blues Juniors (WSTBJ), the Club also plays an important and significant role in assisting to provide representative pathway and development opportunities for Juniors (U10+). The WSTBJ representative teams are selected to train and compete at the NSW State Championships each year.

Parent, Carer & Volunteer Involvement

HJRU actively promotes a family, friendly and fun environment for Juniors of all ages. And for HJRU to run and operate well, it needs the ongoing support of parents/carers to volunteer in various capacities. You, or someone you know, could volunteer to Coach, or be an Assistant Coach, for your child’s team; be the Team Manager for your child’s team; be a Match Official - Referee or Referee Assistant; running the BBQ/Canteen which is required for Friday evening Minis Training, and Home Games; or assist the Committee by being on a Working Group to undertake certain tasks/activities that arise from time to time throughout the year. Let us know if you’re interested in jumping in to help out. It is mandatory that parents/carers support the operation of the Canteen/BBQ for Minis Training nights, and also all Home Games, when they are scheduled.

MINIS FRIDAY NIGHT CANTEEN ROSTER

If you cannot make your shift it is YOUR responsibility to swap with another parent.

31.05.19

Daniel Dempsey + Harrison Smith + Harrison Jones

14.06.19

Haxsaw Conrad + Thomas Abbott + Jackson Mills

21.06.19

Finn Mutschel + Chris Brown + Tamarah Giusti

28.06.19

Ashton James + Spencer Carruthers + Jack Kearney

26.07.19

Charlie Gordon + J-L Vermaak + Conrad Sanderson

02.08.19

Avin Ratwatte + Phoenix Platon + Elijah Noonan

09.08.19

Felix Gatshore + Ben Gilbert + Max McWilliam

16.08.19

Garth Augustin + Xavier Elias + Conner Bester

Working with Children Policy

Hills Junior Rugby Club is committed to ensuring that the safety, welfare and wellbeing of children are maintained at all times during their participation in rugby and any other activities run by the Club. The Club ensures that all Club officials who have unsupervised contact with children or young persons complete a Working with Children check.

To apply for your online Working with Children accreditation head to -

https://www.service.nsw.gov.au/transaction/apply-working-children-check

Special Events

Each season the Club has a few special events as outlined below. Further details will be published throughout the year.

  • King of the Hills – KOTH is a prestigious annual event that the Club runs for Sydney wide Under 8s & Under 9s teams. It is a competitive tournament that all of our u8s & u9s are able to try out for. The KOTH coaches will select the best players from each age group who try out, to represent our Club. The players are required to do additional training in the lead up to the day. And all of their parents are required to volunteer their time to help out on the day as well. The u8s competition is held in the morning and the u9s in the afternoon.The date for KOTH in 2019 will be Sunday 7 July.
  • Waratahs March Past – This is an event run by Sydney Juniors which gives the kids an opportunity to march around Alianz Stadium before one of the Waratahs home games during the Super Rugby competition. In 2019, the Juniors March Past is scheduled for the Waratahs v Jaguares game at the new Western Sydney Stadium on 25 May.
  • Under 12’s Tour – In the July school holidays each year our Under 12’s go on a tour. It is a great bonding experience for the boys and they have the chance to play a couple of games against some local teams. The team participates in a number of other activities whilst on tour. This trip is made possible by the team doing several team based fundraising activities throughout the season.
  • Presentation Day – At the end of every season we hold our Presentation Day. All Mini’s players will receive a trophy. All Junior players will receive either a medallion or trophy depending on where their team places in the season. Presentation Day is a great day for the clubs families to come together and socialise.

Wet Weather

In the case of wet weather your manager/coach will contact you with the details regarding whether training/games are still going ahead.

Training:

If council closes the ground, training is not allowed to go ahead.

Games:

Games maybe transferred to another location where possible as other councils may have their grounds open. Please do not assume that games are cancelled just because the ground is closed, wait for your manager/coach to contact you.

Where the council has advised that grounds are open at the clubs discretion the committee will let all coaches and managers know whether they are allowed on the ground for training or games. There is a link on the Home Page of our website to The Hills Shire Council wet weather information page.

If the council closes the ground the club is NOT allowed to use the ground under any circumstances.