Constitution
HARROGATE CHESS CLUB CONSTITUTION
1, NAME
The organisation shall be named Harrogate Chess Club.
2, OBJECT
The object of the club shall be to encourage the study and practice of chess.
3, COMMITTEE
a) MANAGEMENT OF THE CLUB The club shall be managed by a committee consisting of a Chairman, a Secretary, a Treasurer and no more than seven other members.
b) QUORUM A quorum at a committee meeting shall be five
c) MAJORITY A simple majority of those voting, the Chairman having a casting vote
4, YEAR
The Club’s year shall run from 1st June to 31st May in the following calendar year
5, MEMBERSHIP
A member shall be deemed such when his/ her application for membership has been approved by the committee and he/she has paid the appropriate rate of subscription, or has been appointed as an honorary member the committee.
Any existing member who has not renewed his/ her subscription by 1st December shall cease to be a member unless an adequate reason has been received and accepted by the committee.
6, FINANCES
The Treasurer shall keep proper records of the Club’s financial affairs and shall diligently safeguard the financial assets of the the Club.
No member shall incur any expense which has not been specifically authorised by the committee.
The Treasurer shall not operate any Bank, Building Society, Post Office or other account in overdraft and shall promptly report any deterioration in the Club’s financial position to the committee.
7, ANNUAL GENERAL MEETING
a) DATE THEREOF The Club shall hold an Annual General Meeting each calendar year on a date (to be nominated by the committee) which shall be no more than fifteen calendar months later than the date of the previous Annual General Meeting.
b) NOTICE The Secretary shall give each member at least 14 days notice in the writing of the date and place of the Annual General Meeting.
c) BUSINESS The Annual General Meeting shall consider the following business:
i) A report by the Secretary
ii) A report by the Treasurer, to include a written statement of accounts duly audited by the club Auditor.
iii) The approval of the rate of subscription and the date that any change thereof shall be effective from.
iv) Such other reports and business as the committee shall deem appropriate.
v) Such other business as is communicated in writing to the Secretary no later than seven days prior to the Meeting.
vi) The presentation of trophies and prizes
vii) The election of a Chairman, a Secretary, a Treasurer and no more than seven other committee members.
viii) The election of a President and an Auditor
d) QUORUM A quorum at an Annual General Meeting shall be ten members.
e) MAJORITY A simple majority of those voting shall be sufficient for the passing of an resolution at an Annual General Meeting, the Chairman having a casting vote.
f) OFFICERS Officers elected shall take office immediately after the Annual General Meeting.
8, EXTRAORDINARY GENERAL MEETING The committee may convene an Extraordinary General Meeting at any time to consider urgent business, and must do so if such is requested in writing by at least 10 members.
9, ALTERATION OF CONSTITUTION This constitution shall only be altered by a resolution of a General Meeting duly passed by a simple majority of members of the Club.
10, WINDING UP In the event of the Club being wound up, all the assets of the club, financial or otherwise shall be transferred to the Yorkshire Chess Association to be held in trust until the club is reconstituted. Should the Club not be reconstituted within a period of 10 years, the Yorkshire Chess Association shall be free to use the transferred assets as they see fit.
The above constitution was approved by an Annual General Meeting of the Club on Monday 9th September 1985.