October 2009

Dear Club Members, October 10, 2009

The October meeting of the 2009-2010 season was held on October 10th at the Hebron Public Safety Building. There was no supper preceding the meeting this month. Eleven club members attended the meeting.


· The date for the next meeting will be the second Saturday of the month, November 14th, beginning at 7:30 PM, at the Hebron Village Church, Hebron, NH. (Future changes to any regular dates will be published.)

· There will be a fund-raising supper of Roast Pork from 5:00 PM to 7:00 PM prior to the meeting. We always need more volunteers to be able to continue the suppers, so please join us if you can (contact Sue at 603-744-6158 to let us know if you can help). Many thanks to those who stepped forward to keep us going last year.

· The web site address is www.hardycountrysnowmobileclub.net

· Email contact address is hardycountrysnowmobileclub@yahoo.com

Meeting Minutes:

President – Tim French

· Called the meeting to order at 6:05 PM.

· Inquired if everyone had received and read the Secretary’s report.

Secretary’s Report – Susan Waring

· The secretary’s published minutes of the meeting held on September 12, 2009 were accepted as printed.

· The secretary needs updates on the Landowner list and the current member lists.

Treasurer – Vacant

· Tim French presented the treasurer’s report, considerately prepared by Sharon Chauvin.

· Membership checks have been coming in and are being deposited; membership cards are being sent out.

· Various bills were presented: from the Warings for newsletter postage for the last newsletter, from Pat French for future postage for newsletters and membership cards and from Bill Sargent for gas and maintenance parts.

Trail Master – Miles Sinclair

· An application has been made to MB Tractor & Equipment for club credit; we are waiting for a response.

· Some of the lumber needed for the bridge repairs were delivered to Miles’ house, some of that has already been used on the trails. The metal for the new rollers is being stored at Dave Sargent’s house, waiting for the rest of the supplies.

· Miles and Bill have been working on the bridge behind MacDougall’s; the club crew has been working weekdays to make up for rain-canceled work parties on Sundays. Evaluation of the Sculptured Rocks trail bridges was made, some work needed there and one bridge needs to be replaced.

· Miles commended Dave Sargent’s work on the Jewell Hill re-route; said Dave’s contribution has resulted in there being less work to finish it than expected. Thanks, Dave.

· There was a great deal of discussion about whether the club should build our bridges strong enough to withstand possible logging operations over our trails. It is a conundrum since the club has no obligation to build bridges for logging trucks but does have the expense for their repair should the bridges fail. Furthermore, logging, although it presents a temporarily disruption, does open up areas for snowmobiling and encourages wildlife.

· Additional dialogue took place regarding the structure of bridges and the materials needed, with the consensus that we should investigate the procurement of steel I-beams for some of the bridgework, with Dave Sargent volunteering to do the welding needed for placement. The proposal was made for a committee consisting of Miles Sinclair, Alan Barnard and Dave Sargent to determine exactly how many I-beams we would need. This was accepted, as was the suggestion that pressure treated lumber be used on bridges with I-beams and we should build as many as we can, using the more durable materials. With more durable materials, annual maintenance on the bridges will be reduced. Alan believes much of the expense for this material will be funded by grants as there is an allocation of approximately $ll,000 available.

· The meeting with Bob Hardy (State of NH employee) resulted in permission for trail work on the State owned portions of the Jewell Hill & Sculptured Rocks trails.

· Thanks were given to Bill and Ann Sargent who cleared out a section of trail where a brook had been dammed up.

· Miles has bought the metal for the rollers project. Since we have had no donations for the needed pipe, it was voted to increase the original allocation by $600 if we have to purchase it as having the 9’ rollers removes the ambiguity from the state reimbursement for trail grooming when rollers are used instead of drags.

Assistant Trail Administrator – Ann Sargent

· Ann inquired as to the availability of the vacant house across from the Hebron Public Safety Building, as it would be a good location for our clubhouse. Alan replied that he believes the asking price would be over $100,000- $150,000, which is, unfortunately, not in our range of affordability at this time.

Trail Administrator – Alan Barnard

· Alan announced that there will be a Trail Master’s meeting on November 21st. He also encouraged all club members interested in doing grooming to attend the groomer certification course as it is mandatory to be certified in order to be insured.

· Expediting our cell phones for the groomers, Alan and Walt are working on a plan to add two phones to the Warings’ Verizon Wireless plan. Alan is researching the best type of phone to get, as there are models from Verizon now that incorporate a walkie-talkie feature and are extra-durable. The club will pay for the phone and any additional charges and fees to the Warings’ account. Estimated use for club phones has been between 5½ to 7 hours per year for each phone. Alan will do further research on phone model and pass information to Sue Waring for ordering them.

· Alan reported that he has grade stakes and that groomer adjustments may be worked out on barter. Also, painting needs to be done on gates and drags.

· He asked about progress on gaining online access for the checking account to check on deposits from grants; Tim will follow up to see what else needs to be done.

· The Winter Grant-in-Aid Signing, held on October 5th at the Snow Drifters Clubhouse in Rumney, NH, went well. Since the hourly reimbursement increase from the state was based on the increase in registration fees which will not go into effect until next July, we may not be able to get an increase in our contractual hours but, expectantly, the per hour increase will offset that (there is an outside chance that our hours may be reduced but we are hoping that doesn’t happen). The fact that the Lakes Region and Hardy Country, are second only to the Pittsburg area in the concentration of snowmobilers should weigh in our favor.

· A new ruling from Grant-in-Aid limits the compensation for excavation work to $100 per hour; we are fortunate that we receive donations for excavator operators, Chris Colby and Dave Sargent.

· Bill and Ann Sargent, Miles Sinclair and Alan went to the County meeting on October 5th. There was a great deal of information on the Grass Drags held on October 9th through the 11th. Also, the introduction of the Skidoo coupon which will reimburse the clubs $10.00 for every member who visits a Skidoo dealer. You can find this coupon at http://www.ski-doo.com/SKIDOOPUBLIC/_Static/en-US/pdf/Certificate_print.pdf; link provided by Marie Hixson, NHSA Grafton County Director. Print it out so the next time you go by a Skidoo dealer, you can drop it off and earn money for the club – you may receive some advertising from Skidoo, but that’s not a bad thing, is it?

· In order to obtain supplies in a timely manner, Bill Sargent and Miles Sinclair will be listed on the MB Tractor account and the charge account at WiseGuys will be updated to remove outdated names and make it current.

Other business:

· The club again wishes to thank Sharon Chauvin for assisting the club, preparing the treasurer’s reports and processing the memberships received. We appreciate her efforts, particularly in view of her other obligations.

· As previously discussed, the ham and bean supper is going to be dropped from this year’s menu selections, as it was the least profitable fund-raiser. We will be doing Pork Roast for the November 14th supper. Tim and Miles will get together to purchase the needed food and supplies; Ann Sargent will coordinate desserts (please call Ann at 603-744-3192 if you can make a dessert donation). We would be grateful if anyone wants to make a monetary donation to help defray the cost of the food. If you can join us to assist in preparing and serving, please come – your help will be greatly appreciated!

· We need donations for our monthly raffles – any member knowing of someone who’d like to donate an item to HCSC for a raffle please let us know (call Sue at 603-744-6158). Our acknowledgement of the donation at the supper serves as advertising and may generate customers for the contributor!

· We are hopeful that one of our club members from Groton will be able to assist us in upgrading our website. Some of the improvements we’d like to see are:

1. A better, more current photo section that's easier to scroll through.

2. Ability to update the events and trail reports pages often and the newsletter page monthly

3. Easy to access archives page.

4. Links to sponsors that can generate revenue for the club.

5. A membership application that folks can type their info on and print out to mail with checks.

· The club will send a card to Alan Esty, one of our landowners in Hebron, to extend our sympathy for the recent death of his wife. Tim will see to that.

· The secretary will send a Thank You note to Fire Chief John Fischer for letting us meet at the Public Safety Building.

· Alan is still working on a GPS system for our Hardy Country maps; he is also looking for a publisher for them.

· Prinoth Snowgroomers will be holding an Open House on November 7th in Gilmanton. There will be relevant seminars and maintenance training sessions available. Reservations must be made by October 30th; Tim requested a list of the officers who would be able to attend.

· Pat and Frank French asked if an alteration could be made on the fuel tank to prevent spills from contaminating the soil. Alan will ask Bruce Barnard for an estimate and Peter Julia may also have some suggestions.

· There is no firm date as yet but the NHSA annual meeting will be held in Pittsburg this year, possibly at the fire station there. There will be a snack bar to raise money toward the 9-1-1 mapping project.

· Remember, the registration fees will be going up next year but your club discount will still be effective.

Current Category 2010-2011

$48 Resident, club member $64

$78 Resident, non-club member $94

$63 Non resident, club member $84

$93 Non resident, non-club member $114

· NHSA Super Raffle tickets will be mailed to members with the current membership card. Please try to sell and return them as soon as you can. This is a good means of fund raising since each club receives half of the proceeds of what they sell. Thank you for helping make this a success last year and see if we can top that for this season!

Remember to send in your club membership application! This is the last newsletter you will receive until you renew your membership with the club!

Thank You to those who have already renewed! Hope to see you

on the trails and at the suppers!

The meeting was adjourned at 8:10 PM.


Susan M. Waring,


Hardy Country Snowmobile Club

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