March 2010

March 13, 2010

Dear Club Members,

The March meeting was held on the 13th at the Hebron Village Church following the Roast Turkey supper. Eleven club members attended the meeting.


· The date for the next meeting will be the second Saturday of the month, April 10, 2010, beginning at 7:30 PM, at the Hebron Village Church, Hebron, NH.

· There will be a fund-raising supper of Roast Pork from 5:00 PM to 7:00 PM prior to the meeting. We always need more volunteers to be able to continue the suppers, so please join us if you can (contact Sue at 603-744-6158 to let us know if you can help). Many thanks to those who have stepped forward to keep us going. We also need dessert donations. Please contact Sue Waring at 603-744-6158 or Ann Sargent at 603-744-3192 to sign up.

· The web site address is

· Email contact address is

Meeting Minutes:

President – Tim French

· Called the meeting to order at 7:48 PM.

· Tim introduced special guest Fish and Game Officer Jim Kneeland who expanded on the advice presented in February by the Fischers.

o Calling 9-1-1 by cell phone is the most efficient way to make notification of accidents as the GPS coordinates can be extrapolated from the phone.

o Investigating trail accidents is made difficult by the impermanence of the snow surface, tracks are most often obliterated by subsequent traffic, but weather is also a factor.

o Serious bodily injury accidents should be cordoned off as soon as possible.

· Jim was asked about the outcome of the search last month for the hiker, which prevented Jim from attending with the Fischers. He responded that the hiker was rescued after being disabled with a broken leg, four miles into the woods.

· The club thanked Jim for his input on trail accident response and expressed appreciation for the work he and the Fish and Game Department do for snowmobiling and outdoor sports.

· Called for the secretary’s and treasurer’s reports.

Secretary’s Report – Susan Waring

· The secretary’s minutes of the meeting held on February 13 were presented.

· Miles asked that they be amended to correct the misstatement regarding damage to the bridges: Regrettably, the rain on January 25th significantly damaged our trails, as it did for many clubs in the area. Miles and Bill did a survey of our trails and found numerous bridges damaged and multiple washouts. There was no physical damage done to the bridges; ice build-up made them impassible but they are structurally sound.

· The secretary’s report was accepted as corrected.

Treasurer – Vacant

· Tim French presented the treasurer’s report for February; the report was accepted as read.

· Again, we would like to thank Sharon Chauvin for generously assisting with the treasurer’s duties; her continued support has been invaluable.

President – Tim French

· Presented a ballot request from Marie Hixson, Grafton County Director, NHSA, as to whether to continue holding the county meetings at Baker River Valley or to hold them at different clubs each month. A vote was passed to approve continuing the meetings at Baker River Valley; Hardy Country will be providing the refreshments for the April county meeting.

· Supper report: We served 151 people, with three landowners. This is a new record, breaking our previous record last fall with 148 people. Ned Gordon was the winner of the 50/50 raffle. We brought in $1219.00, for a profit of $766.82 after expenditures.

· Tim passed around a current picture of Emily Wingate, the little girl with leukemia for whom we dedicated the April 2009 supper. Everyone was very pleased to see that Emily is doing so well.

· As Tim had to leave, he turned the meeting over to vice president Walter Waring, who thanked Tim for encouraging the club to make the donation to the Wingate family.

Vice President – Walter Waring

· Called for the Trail Master’s and Trail Administrator’s reports.

Trail Master – Miles Sinclair

· Miles reiterated the problems we’ve had with the lack of snow, despite promising forecasts. Miles and Bill were able to get out and groom the little snow that we did get with the rollers, which are working very well; even in wet conditions the snow didn’t stick to the drums. The grooming crew needs to be aware that they are wider than the drags. Slow moving vehicle signs will be affixed to the rear of both rollers.

· The parts arrived for the completion of the pintle hitch on the bombardier.

· Regarding the potentiometer problem on the 180, Miles has ascertained that we do have a spare should further trouble arise.

· The Bombardier is coming up for maintenance service this year under the agreement to have it done at three year intervals on our machines. If we drop it off at Prinoth between April 30th and May 30th, we will be able to get delayed billing (30 days) and 30% off the labor costs. As the estimated cost is around $5000 for normal service, anything beyond that will add additional charges. Taking advantage of available discounts is wise. Prinoth asked if we needed the tracks replaced. The price to replace the tracks is $7000; at this time we don’t need that done at this time but we do need to keep an eye on them. Changing tracks is something the club has done before and may be able to do again. We should also explore different vendors for the best pricing on tracks.

· Frequency of service is generally calculated by hours of service. The club can do much of the maintenance work but Prinoth would recalibrate and check all systems and fluids. Alan made a motion that we send the Bombardier in for service; Miles seconded the motion and the vote carried to do so.

Trail Administrator – Alan Barnard

· The Tucker has been repaired; as it turned out, the downtime propitiously occurred during the “slow month” after January 25th when we couldn’t groom. When the Tucker was returned in time for the new snow, Bill and Alan noted a marked improvement in shifting.

· The total repair bill for the Tucker transmission was $4742.69. Alan is working on getting some reimbursements since the machine is not that old.

· Last year’s grooming was 901.3 hours; this year grooming was only 331, using only a portion of the total of 650 hours allotted by the Bureau of Trails. However, we are expecting to receive $10,001.00 for grooming from the first billing with an additional of $3,901.00 for the final billing.

· Unless we get a huge amount of snow with frigid weather next week, further grooming can’t be justified as there isn’t enough snow and the temperatures have been too warm.

· Property on Jewell Hill has been sold. Alan will contact the new owners as it is near where the club put in the new trail.

· With the lack of snow in the Hebron Village area, the horse-and-sleigh issue is less pressing. Alan has spoken with the operator regarding his liability and obligations to speak to the landowners involved. A particular area of concern for snowmobiles is around Braley Road where they may come up behind the sleigh too quickly. Alan will follow up on this before next season.

Other business:

· We have been approached about once again putting on a barbecue for the Hebron Gazebo Program. We have accepted as it is a major fundraiser and is good public relations for the club. We will be serving at the July 10, 2010 program, which will be the first band concert of the season.

· Frank is getting a price from Harley about fixing our grill, which we use for the barbecue.

· Alan thanked Dave Sargent once again for his excellent work on the bridges and the rollers.

· Plans for summer trail work need to be arranged. We will also need to work on the Rte. 118 repair in Dorchester before the June 1st deadline.

· We will be holding elections at the April meeting. Although the nominating committee was not present, the current officers on hand agreed to be on the ballot. We also have the addition of Thomas Lloyd, who has consented to run for treasurer. Thanks, Tom!

· With the expected departure of the French’s in August, we need to distribute or dispose of the supplies currently stored on their property. The officers will address the issue over the summer; we will need to check on zoning for the fuel tank and find a good location.

· Walter commended Bill Sargent for the amount of work he does for the club.

· Walt and Sue compliment the groomers on the great work they did on the trails, with Miles and Bill working all day with the rollers to open up the high country trails on February 28th and March 1st and Alan operating the drag all night on March 5th to allow one final weekend of riding. Thanks again!

· The meeting was adjourned at 9:22.

Respectfully submitted,

Susan M. Waring,

Secretary, Hardy Country Snowmobile Club