The Hannibal Free Public Library Board of Trustees reserves the right to accept or reject any or all bids/quotes or combinations thereof, and to waive any minor irregularities, including without limitation, nonconforming, non-responsive, unbalanced or conditional Bids.  The Library Board further reserves the right to reject the bid/quote of any bidder whom it finds, after reasonable inquiry and evaluation, to be non-responsible. The Library Board may also reject the bid/quote of any bidder if the Library Board believes that it would not be in the best interest of the Project to make an award to that Bidder. The Library Board also reserves the right to waive all informalities not involving price, time, or changes in the Work. 

Hannibal Free Public Library seeks the best value when making purchase decisions.  “Best value” includes the optimal balance of quality, performance, timely delivery, service, and cost throughout the lifecycle of a given asset.  The Procurement & Disposition Policy ensures that the Library’s procurement practices are performed in a consistent, objective, accountable, transparent, and fair process.  Additionally, this policy ensures that the process will be effective and efficient. 

 

Full text of the policy may be found HERE.

Any and all contractors and subcontractors who contract to work on public works projects shall provide a 10 hour Occupational Safety and Health instruction and safety program, or similar program approved by the Department of Labor, for their employees.  All contractors and subcontractors who contract to work on public works projects shall provide a 10 hour Occupational Safety and Health instruction and safety program, or similar program approved by the Department of Labor, for their employees.  All employees working on projects must have completed the course within 60 days of beginning work and shall keep evidence of completion on their worksite.  Contractors and subcontractors in violation will forfeit $2500 plus $100 for each worker employed for each day the worker is employees without training to the Hannibal Free Public Library, City of Hannibal, awarding the contract.  Public bodies and contractors may withhold assessed penalties from contractors and subcontractors respectively.

OSHA Training certificates must be submitted with the Bid Proposal Form..

Hannibal Free Public Library is an Equal Opportunity Employer.  The Library hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color or national origin in consideration for an award.  Contracts for work under this bid will obligate the Contractor and any Subcontractors not to discriminate in employment practices.  

Hannibal Free Public Library is exempt from Missouri State Sales and Use taxes on materials and equipment to be incorporated in the Work (exemption # 12537888). Said taxes shall not be included in the Bid.  Upon request, the Library will supply Form 5060 to the contractor awarded the project.

Hannibal Free Public Library complies with Missouri's Prevailing Wage Law.  Any and all Contractors or Subcontractors hired by the Library are also required to comply.  For more information, click HERE.  

If Prevailing Wage is required, Contractors must submit a notarized copy of their Compliance with Prevailing Wage Law Affidavit with their application for final payment.  

Hannibal Free Public Library requires contractors and vendors to comply with the City's Insurance Requirements, which may be found HERE. Proof that Insurance requirements have been met must be provided with other Contract Documents before the Notice to Proceed (NTP) will be issued to the contractor selected to perform the work.  Hannibal Free Public Library and the City of Hannibal must be named as additional insured.  

The Library's Sample Addendum may be found HERE

If required by the Bid Documents, Contractors must submit a proposal bid bond with their bid to be considered.  The Sample Proposal Bid Bond may be found HERE.

The Library's Sample Notice of Award (NOA) may be found HERE

Any and all contractors and vendors hired by Hannibal Free Public Library are required to comply with City licensing requirements, including City Contractor and/or Business licenses.  Proof that licensing requirements have been met must be provided with other Contract Documents before the Notice to Proceed (NTP) will be issued to the contractor selected to perform the work.

City of Hannibal's Contractor License Application and Submission Information

City of Hannibal's Business License Application and Submission Information

The Library's Hold Harmless Agreement may be found HERE

The Library's Affidavit of Work Authorization and information about documentation may be found HERE

The Library's Sample Contract may be found HERE

The Library's Sample Notice to Proceed (NTP) may be found HERE

Following completion of the work by the Contractor and acceptance of the work by the Library , application for payment will be accepted.  It must be submitted to Hannibal Free Public Library no later than the 5^th of the month.  Checks will be released by the 22^nd of the month for invoices submitted on or before the 5^th of the month.  Checks will be released by the 22^nd of the following month for invoices submitted after the 5^th of the prior month.  Larger projects may include provisions for partial payment(s) at work milestones, provided these are stipulated in the contract.