Volunteer

To work at the party add your name to our Signup Genius or contact hanfordseniorparty@gmail.com or any of the committee chairs listed on the contact page.
We will be having regular planning meetings over the next few months before the party.  Your attendance at these meetings would be such a huge help as we continue to finalize all the details.  

2015 positions 

Mission: To provide a fun and safe place for our senior students to celebrate their graduation so they are not elsewhere endangering themselves or others.


Time and Place - 10:30 pm to 2:30 am Friday, June 5, 2015 - Columbia Basin Racquet Club

Committee Items and Responsibilities


Planning Committee Chair:

Organize and schedule meetings; Coordinate with HHS office staff (Tory Christensen) to send automated phone messages to all senior parents; Coordinate with counselor or senior class advisor on scholarship ticket needs of graduating seniors; work with Treasurer to establish budget.


Treasurer:

Help establish budge, work with co-chairs to select insurance company, handle deposits and pay bills. 2014 party committee left some money of us to use for CBRC deposit and possible scholarships.


Ticket Sales:

Determine price of tickets, oversee sales and track attendance, determine when to increase price.


Fundraiser Chair:

  • Develop fundraising plan for our Hanging Basket Fundraiser this spring 2015.

Food:

Plan menu, obtain donations and purchase added supplies, coordinate serving and general supervision of deli area.


Decorations:

Determine theme and decorate facility


Casino:

Ensure casino equipment and gambling license are arranged, organize pick-up and set-up and clean-up of equipment, coordinate volunteers for casino area for night of party, work with prize committee for casino prizes.


Entertainment/Games:

Establish contact with entertainment, i.e., hypnotist, magician, etc., determine needs for entertainment, such as space, equipment, and communicate number of chaperone/volunteers needed to the volunteer chair.


Facilities/CBRC Contact:

CBRC has requested that we identify a single contact person. CBRC staff contact is Teresa Parrish


Prizes/Donations:

Solicit prizes and donations to support activities for the party, keep records of contributors to be published in Thank You ad in the Tri-City Herald and Hanford High publications; purchase prizes, and coordinate storage of prizes.


Communications:

Advertise meetings, ticket sales, fundraisers in school publications: Falcon Report, Bulletin, Readerboard; coordinate with President and HHS Staff to send automated phone messages to all senior parents; work w/ committee chairs to update website, send monthly consolidated email updates, facebook posts, etc.


Photos & Photo booths

Coordinate people to capture shots of party and/or graduation week activities and put on online gallery to be given to students when they pick up their diploma the next week.


Chaperones/Volunteers:

Recruit people to work as chaperones for the party. Need to decide on what areas to cover and who is responsible for each area – i.e., Food, pool, Toys, etc. Use Signup Genius to gather volunteers


Clean-Up:  

Coordinate volunteers to help at the end of the night – ensure club is back to pre-party condition to get deposit back.


Each committee will be in charge of coordinating their area for set-up – coordinate with chaperone/Volunteer Committee for names.