December Board Minutes

Gunnison County Library Board Minutes for 12/23/08


Bd. Members Present:  Vicki Spencer, Bruce Bartleson, Marj O’Reilly
and Director Larry Meredith


President Bruce called the meeting to order at 4:50 on 12/23/08 at Ann Zugelder Library.


The order of business was to approve the Resolution as written on 12/19/08 in regard to open a checking account for the library district. 



Resolution to Open Bank Account


RESOLVED: That the Treasurer or his/her assigns be authorized and directed to open a bank account for the Gunnison County Library District with the Gunnison Bank and Trust Company, 232 W. Tomichi Ave., Gunnison, Colorado 81230, which hereby is authorized to honor the deposits of the District and checks drawn against such deposits as long as there are adequate funds in the account.


BE IT FURTHER RESOLVED:  That those authorized to sign checks on the District’s behalf are Library Interim Executive Director Larry K.  Meredith, Board President Bruce Bartleson, and Finance Committee Chair Vicki Spencer.


Discussion involved the number of signers on the check.  Larry noted that special checks have to be made if there is more than one signer.


Vicki made a motion that our purchasing policy includes a provision that all purchases over $1000 require prior board approval.  Marj seconded and the motion unanimously.


The Memorandum of Agreement was discussed.  Vicki moved that the library district follow county personnel policies in 2009 until such time that we adopt our own personnel policies. Marj seconded and the motion passed unanimously.


Vicki then moved that Larry pursue modification of sections 5.3 and 5.4 of the Memorandum of Agreement with the County to include the following: 1) mutual indemnification, 2) each party is responsible for its own attorney fees.  Marj seconded the motion.  Motion passed unanimously.


Larry will visit with Debra Reich in regard to her working part time at the Old Rock Library.


Larry will continue to look at the insurance policy. As of January 1, 2009, we will need insurance for liability, the library’s inventory, the board members, and the director.


An inquiry has come from Somerset in regard to us providing them library services.  Larry will visit with them after January 1st. in regard to their .  A discussion will also be held with the Marble Charter School.


Vicki moved that the meeting be adjourned at 5:14.  Marj seconded the motion.

Motion passed unanimously.


Respectfully submitted,

Marj O’Reilly