March Board Minutes


Gunnison County Library Board Meeting

March 18, 2009-3:30 p.m.

County Commissioner’s Meeting Room


 Board Members Present: Bruce Bartleson, Jim Barron, Vicki Spencer, Pat Lazerus, Kevin McGruther, and Marj O’Reilly

Library Director: Larry Meredith

Guests Present: Kym McNamara, Donna Ford, Michael O’Loughlin, Trish DeLong, Lily Virden, Kari Frizzell, Caroline Mitchelle


Pres. Bruce Bartleson called the meeting to order at 3:30 p.m.


Approval of Agenda:  Items 7 and 8 were moved up to position 4 and 5.


Approval of Minutes: Pat made a motion to approve the minutes of 2/3/09.  Vicki seconded the motion.  It passed unanimously.


Van Tuyl Report: Attorney Michael O’Loughlin updated us on the bequest of the Van Tuyl will. After discussion, it was decided that we should work with the Hospital and the DOW to submit a settlement offer to the family.  A resolution was agreed upon that the library and the hospital offer ½ of the Edward Jones account as of the settlement date to the family in order to settle with the estate.  Vicki made a motion to authorize Michael O’Loughlin to offer the family contesting the will, ½ of the Edward Jones account as of settlement date in the Ray Van Tuyl estate name in lieu of approximately 1 million dollar bequest that we were otherwise due to receive under the Ray Van Tuyl will. Pat seconded the motion.  It passed unanimously.


Survey Discussion:  Caroline Mitchelle and her students provided an opportunity for us to revisit the revised library survey.  After discussion, changes were suggested for items 1, 2, 9, 11, 12, 17, and 19 and also the text in the explanatory paragraphs. Larry and Bruce will meet to make the suggested revisions and then get with Caroline in order to prepare the final copy for print.  Larry will meet with the printer and after that he will determine a time frame for mailing it out and a date for returning the survey.  A post office box will be rented for the surveys.  Caroline suggested that we send surveys to approximately 3000 registered voters. Press releases will alert the voters concerning the survey.  Due to the time constraints that the survey needs to be ready for mailing, it was decided not to name the FOL as supporters of the survey.


Literacy Report:  No report


Friends of the Libraries:  No report


Financial Report: Donna provided us with the financial reports for January 09 and February 09.

She reported that we have received the tax revenues of $181,000 from the county.  It went into short-term investments.


Invoices for bd.’s approval:  Jim moved that we authorize Larry to pay the $43,185.52 that is due to Gunnison County.  Kevin seconded the motion.  Vicki asked that Larry revise item 1 to better reflect administration costs.  Donna suggested that the monies come out of line item 10-4090.  The motion passed unanimously.

Larry presented the Cliggett & Assoc. invoice for their Van Tuyl probate expenses of $1,445.00 as of 2/26/09.  Pat made a motion to authorize Larry to pay the bill of $1,445.00 to Cliggett and Assoc. Vicki seconded the motion.  It passed unanimously.


CB FOL are requesting a  $250 contribution to help sponsor the Readers in the Rockies/Crested Butte Writers’ Conference on June 19-21, 2009.  Marj made a motion for the library board to contribute $250 to the Readers in the Rockies. Pat seconded the motion. Motion passed unanimously.


BRS and Bonding Companies: It was the consensus of the board to not go to the voters in 2009 for monies to build a new facility.  Larry will talk with BRS and the bonding agencies about the decision of the board.  The survey will provide us with further documentation concerning this matter.


Staffing Discussion:  Due to the fact that the libraries have only 1 staff member on duty during the evening hours, Larry will work to find a way to add an additional staff member during these late hours.


Amy McBride will meet to discuss grants with us on April 6th at 10:30 at the Zugelder Library.


Larry and Kevin will continue to work on the website.


Vicki will continue to work on energy efficient methods for both libraries. Jane at CB library is also working on this.


Matt Birnie said that no cats could reside in a public building.


Larry reported that Part 2 of the Gates Grant needs to be responded to by 8/31/09.  They are requiring $6,500 in matching funds in order to provide us with more technology.  Donna suggested that the monies could come from Memorial unrestricted funds. The Board suggested that Larry proceed with acquiring   matching funds to apply for this Gates grant.


Old Business: None


New Business:  Bruce reported that the Hospital Board is considering going to the voters in Nov. to ask for property tax money to help with the hospital operation expenses.   They are also planning to send out a survey to the voters. Bruce will continue to discuss this issue with the county commissioners.


The next meeting will be held in Crested Butte at the CB Town Hall in the Jr. Meeting Room at 3:30 on April 16th.


Adjourn:  The meeting was adjourned at 5:45.