August Board Minutes

Minutes for Gunnison Library District Board of Directors
August 20, 2008
Ann Zugelder Public Library

Pres. Larry Meredith called the meeting to order at 5:30 p.m.
Bd. members present; Vicki Spencer, Larry Meredith, Bruce Bartleson, Marj O'Reilly
Bd. member absent: Jim Barron
Visitors present: Paul Duba, Alyce Meredith, Michael O'Loughlin, Laurel Bain, Jane Thomas, Michelle Zanga, Kathleen Ross, Maria Fenerty, Kym McNamara, Bob Puglisi, Dorothy Sammons, Karen Jensen

Approval of Minutes: Vicki approved the minutes with the corrections of last month's meeting, Bruce seconded the motion. It passed.

Agenda: Vicki moved that we modify the agenda to move up the executive session to #2 on the agenda rather than #5. It passed.

Executive Session: Mike O'Loughlin recommended that the bd. go into executive session at 5:38 p.m.
The bd. and their attorney came out of executive session at 5:55p.m. President Larry cited appropriate legal language as provided by attorney Mike O'Loughlin prior to going into executive session and upon the closure of the executive session. That language is available from Larry and/or O'Loughlin.

Treasurer's Report: Treasurer Vicki Spencer updated us on the finance committee meeting with Donna Ford and Carol Primus. It was decided to have Donna do the research on the best bank in the area to use for library finances. Larry and Vicki will meet with Donna in regard to signature authority and for what amount checks could be written without bd. approval. The library staff will send bills to Donna along with their log of their petty cash. It was also suggested that the bd. have their finances audited before we leave the district.

By-Laws: Marj made a motion that we approve the by-laws as they are now written with the understanding that they can be amended if necessary at a later date. Bruce seconded the motion. It passed with a majority.

Library Policies: Larry with work with the policy committee of Jane and Kim to finalize the policies. Vicki will join the committee.

BRS: Larry will discuss with BRS about the possibility of going to the voters in Nov. of 2009. He will get back to us with more information.

Library Staff: On behalf of the bd, Larry expressed our gratitude for them taking on added roles to keep the libraries functioning at their best. A news release was put out about Carol's letter of resignation. Concerns raised by the library staff were: vacation days, sick days, maintenance and day to day expenses for libraries, on-going bills for supplies, policies and procedures, literacy budget, summer reading program.
Bd. members will plan to attend library staff meetings in order to continue to provide support with these concerns and other issues that might arise during the transition period.

Mayor/Manager Meeting: It was suggested that the library not host the Sept. meeting as planned, We will plan to host in 2009.

New Business: Pres. Larry suggested that we put writing the mission statement, more discussion with BRS and Strategic Planning on the agenda for a later meeting.

Next Meeting: Aug. 28th at 5:30 at the Ann Zugelder Library.

The meeting was adjourned at 7:07 p.m.

Respectfully Submitted:

Marj O'Reilly