Constitution

THE CONSTITUTION OF THE GUNMA CHAPTER OF THE JAPAN ASSOCIATION FOR LANGUAGE TEACHING

(Effective October 29, 2006)

I. NAME AND PURPOSE 

The name of the organization shall be the Gunma Chapter of the Japan Association for Language Teaching, hereafter referred to as JALT Gunma. JALT Gunma is a chapter of and shall function within the constitution and bylaws of "NPO The Japan Association for Language Teaching," hereinafter referred to as JALT.  The purpose of JALT Gunma is to promote research in and explore ways of approaching language teaching/learning. 

II. MEMBERSHIP 

  1. Membership shall be open to those interested in language teaching and learning.
  2. A person who joins JALT may choose to be a member of JALT Gunma.
  3. A person who does not join JALT may choose to join JALT Gunma as a local member.
  4. A person who does not join JALT or JALT Gunma may participate in any local meeting as a one-day trial member.

III. CHAPTER MEETINGS AND ANNUAL GENERAL MEETING

  1. JALT Gunma shall hold at least six Chapter meetings per year related to language teaching and learning.
  2. JALT Gunma shall hold an annual General Meeting prior to the JALT Annual Conference EBM. At this meeting, the chapter officers will report on the state of their business during the past year and the annual Election as set forth in the Bylaws shall be held.

IV. OFFICES

  1. The Executive Board shall consist of 9 offices, with one or more JALT-Gunma members per office.
  2. The offices shall be the President, Program Chair, Membership Chair, Treasurer, Publicity Chair, Recording Secretary, Newsletter Chair, Facilities Chair, Social Chair, and Web-site Chair, and each office shall have one vote at Executive Board Meetings. 
  3. The offices shall be distinguished by function and not by rank. However, the five officers representing the offices of President, Treasurer, Program Chair, Membership Chair and Publicity Chair may represent JALT Gunma in the JALT National Directory.
  4. At Executive Board Meetings, a quorum is constituted when a minimum of five offices is represented.
  5. The officers shall serve until the next annual Election. If an officer resigns or is unable to complete his or her term in office, the Executive Board shall appoint a replacement. 
  6. The term office shall be for one year unless two-thirds of the membership request a recall, in which case an election for the position in question shall be held at the next Chapter meeting.

V. AMENDMENTS 

A petition to amend this Constitution, signed by at least five members, must be submitted in writing to the Executive Board at least five weeks prior to the Annual General Meeting. The proposed amendment(s) shall be distributed prior to the Annual General Meeting and must be approved by two-thirds of the members voting.


THE BYLAWS OF THE CONSTITUTION OF THE GUNMA CHAPTER OF THE JAPAN ASSOCIATION FOR LANGUAGE TEACHING

(Effective October 29, 2006)

I. MEMBERSHIP AND DUES

  1. JALT Gunma National Membership dues shall be determined by JALT.
  2. JALT Gunma Local Membership dues shall be determined by the JALT Gunma Executive Board.
  3. JALT Gunma One-Day Membership dues shall be determined by the JALT Gunma Executive Board.

II. OFFICERS AND THEIR DUTIES 

The officers are charged with the task of regularly consulting with the membership as to their needs and desires concerning activities of the chapter.

l. PRESIDENT

The President shall have responsibility for coordinating the activities of the Executive Board. Normally he/she shall preside at all Executive Board meetings and regular meetings and shall attend national meetings but, as all officers of the Executive Board are of equal rank, any member of the Executive Board may fill in for the President with the consent of the Executive Board. 

2. PROGRAM CHAIR

The Program Chair shall plan all regular and special programs and provide the necessary information to the Publicity and Facilities Chairs. 

3. MEMBERSHIP CHAIR 

The Membership Chair shall be responsible for maintaining an up-to-date JALT Gunma Membership List. In addition, he/she shall be responsible for conducting periodic membership drives. 

4. TREASURER

The Treasurer shall be responsible for all JALT Gunma funds, maintain a bank account in the name of JALT Gunma with himself/herself as the custodian, keep an up-to-date financial record which will be audited by the Executive Board to be presented at the Chapter's Annual General Meeting, or whenever five or more of the members present a signed petition to the Executive Board demanding an accounting of Chapter funds. The treasurer shall also advise the Executive Board on the availability of funds for Chapter activities. 

5. PUBLICITY CHAIR 

The Publicity Chair shall be responsible for publicizing all Chapter programs, making certain that local publications give adequate coverage to the Chapter's meetings and programs and assuring that announcements of the Chapter's activities are forwarded to "The Language Teacher". 

6. RECORDING SECRETARY: 

The Recording Secretary shall be responsible for recording the minutes of the Executive Board meetings and the Annual General Meeting. He/she is also responsible for reporting on regular meetings and other activities and having those published in "The Language Teacher".

7. NEWSLETTER CHAIR 

The Newsletter Chair shall edit, publish, and distribute chapter newsletters. 

8. FACILITIES CHAIR

The Facilities Chair shall be responsible for coordinating with the Program Chair and the Executive Board to determine the needs for space and equipment for each of the Chapter's meetings and programs, and upon coordinating with the Treasurer, making the necessary reservations. 

9. SOCIAL CHAIR 

The Social Chair shall be responsible for all social functions of the Chapter including refreshments at regular meetings.

10. WEB-SITE CHAIR

The Web-site chair will be responsible for publicizing chapter events and announcements on the chapter web site. He/she also maintains the site and keeps it up to date.

III. NOMINATIONS AND ELECTIONS:

The Election of Chapter Officers shall be held at the Annual General Meeting with the Executive Board serving as Election Committee. Nominations may be submitted in advance of the Election or may be made from the floor during the meeting itself. The Executive Board shall be elected from the nominees by a majority of the votes cast.

IV. AMENDMENTS: 

Amendments to these Bylaws may be proposed in the same manner as constitutional amendments and be adopted by a majority vote of the members voting at the Annual General Meeting. Alternatively, these Bylaws may be amended by a unanimous vote of the Executive Board.

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