CHARTER OF RESPONSIBILITY
GUARDIAN ANGEL – ST. BONIFACE SCHOOL
SCHOOL ADVISORY COUNCIL
ARTICLE ONE: GOVERNANCE STRUCTURE
1. As a community of faith which shares in the mission of the Church in union with the Bishop of the Diocese of Spokane, St. Gall and St. Boniface Parishes are responsible for collaborating with parents in the exercise of their responsibility for the education and Christian formation of its children. By this Charter of Responsibility, St. Gall and St. Boniface parishes establish Guardian Angel – St. Boniface School as a significant means of exercising that responsibility.
2. Guardian Angel – St. Boniface School shall include at least grades kindergarten through eight.
3. The day-to-day management of the school shall be entrusted to a school principal and his/her staff of teachers and administrators.
4. A School Advisory Council shall serve as the primary consultative body regarding school matters.
5. Groups/organizations legally associated with Guardian Angel – St. Boniface School shall be governed by charters of responsibility approved by the principal in consultation with the School Advisory Council. Such groups and organizations are accountable to the principal and must conduct their affairs in compliance with school policies and regulations.
6. Guardian Angel – St. Boniface School and associated groups/organizations shall work collaboratively with the pastor and the ministry structure of St. Gall and St. Boniface parishes and the Bishop of Spokane (and his staff) for the responsible management of the school ministry in accordance with Diocesan policies and Church/federal/state law.
ARTICLE TWO: PASTOR’S RESPONSIBILITIES
1. The pastor of St. Gall and St. Boniface parishes exercises the authority and responsibilities accorded a pastor of a parish school by Church law and Diocesan policies.
2. The pastor shall work with the school principal and other parish staff members to affect a vision of collaborative ministry in St. Gall and St. Boniface parishes and the larger Church community.
3. In consultation with the St. Gall and St. Boniface parish Pastoral Councils and the School Advisory Council, the pastor shall approve the mission and philosophy statements for Guardian Angel – St. Boniface School.
4. In consultation with the Pastoral Councils the pastor shall approve parish criteria/expectations for students/families enrolled in Guardian Angel – St. Boniface School. He shall approve all school registrations.
5. The pastor shall assure that school policies reflect the mission and philosophy of the school and the faith tradition of the Roman Catholic Church.
6. The pastor shall oversee legal matters and business transactions related to Guardian Angel – St. Boniface School, including the signing of formal letters of hire and contracts.
7. The pastor has the sole authority to remove a member from the School Advisory Council or any of its committees at any time.
8. Following approved procedures for consultation with the School Advisory Council, and in concurrence with the Diocesan Superintendent of Catholic Schools; the pastor evaluates hires and terminates the school principal.
9. After consultation with the school principal, the pastor approves the religion curriculum/text books and faith formation program for the school’s faculty and student body.
10. In consultation with the principal, the pastor coordinates pastoral presence and sacramental celebrations for Guardian Angel – St. Boniface School.
ARTICLE THREE: PRINCIPAL
1. The principal of Guardian Angel – St. Boniface School exercises the authority and responsibly accorded a principal of a Catholic school in accordance with this Charter and Diocesan policies.
2. The school principal is the official spokesperson for Guardian Angel – St. Boniface School, representing the school to the parish community as well as the Church in the Diocese.
3. Following approved procedures and policies, and in concurrence with the pastor, the school principal hires, supervises and terminates his/her faculty and staff. The principal shall oversee the management of personnel in accordance with appropriate Diocesan and local policies and regulations.
4. The principal shall collaborate with the pastor and parish staff and ministry groups to integrate Catholic school ministry with other parish ministries.
5. Within the limitation of its budget and physical resources, the principal shall develop and coordinate a quality educational curriculum, faith formation, and extra-curricular program for students.
6. The principal shall work with the school’s personnel and material resources to provide a program and educational atmosphere which forms the student body, faculty, staff and school community in the faith tradition and vision of the Roman Catholic Church as articulated by the Second Vatican Council.
7. Upon review with the Financial Committee, both Parish Councils, the Home and School Association and the School Advisory Council, the principal shall develop an annual school budget for the pastor’s approval and oversee its implementation according to appropriate and clear accounting procedures.
8. The principal shall assure that the annual school calendar as well as the calendar of extra-curricular activities and fund-raisers associated do not conflict with the ministry calendar of the parish.
ARTICLE FOUR: SCHOOL ADVISORY COUNCIL
1. The principal of Guardian Angel – St. Boniface School and the pastor of St. Gall and St. Boniface parishes shall be advised in their respective responsibilities by a School Advisory Council.
2. As specified in Church Law, the School Advisory Council is advisory in nature, collaborating with the principal, pastor, school secretary, and groups/organizations associated with Guardian Angel – St. Boniface School to affect a common vision of Catholic school ministry within the context of parish life.
3. Membership on the School Advisory Council shall be comprised of:
· The pastor (ex officio).
· The school principal (ex officio).
· The school secretary (ex officio).
· One (1) member from the School Finance Committee (ex officio)
· Two (2) individuals, one (1) member from each parish, will be nominated by the school advisory council after a discernment process and with approval from the pastor. Those individuals so nominated will be elected by their respective parishes; nominations will be held in May with elections in June; term of office begins July1.
· One representative will be selected from the Parish Council of each parish.
· The president of the Home and School Association.
4. The members of the School Advisory Council must be:
· Registered and active parishioners with St. Gall or St. Boniface parishes.
· Supportive and respectful of the Catholic faith tradition.
· Appropriately skilled and knowledgeable.
· Willing to integrate school and parish ministry.
· Willing to work collaboratively within the school’s governance structure.
· Discrete and prudent.
5. Except for the school principal and school secretary, paid employees or immediate family members of employees of St. Gall and St. Boniface parishes’ staff are not eligible for membership on the School Advisory Council.
6. One member of the School Advisory Council shall be appointed by the pastor to serve as the representative of Guardian Angel – St. Boniface School on the Diocesan School Advisory Council.
7. The term of office for nominated members is three years, renewable once consecutively. After a one year period, a former member is again eligible for selection. Term of office begins July 1. Terms shall be staggered to assure continuity.
8. The chairperson of the School Advisory Council must be a Roman Catholic from either St. Gall or St. Boniface parish.
9. The responsibilities of the School Advisory Council shall be to:
· Collaborate with Pastoral Council in the development and review of the school’s mission and philosophy.
· Recommend school policies to the pastor for approval.
· Approve short- and long-range financial, development, marketing and facility plans for Guardian Angel – St. Boniface School.
· Offer advice to the principal on appropriate issues he/she brings to the Council.
· Review annual school calendar.
· Review the school budget in light of the school’s mission, philosophy and policies.
· Communicate with the Diocesan School Advisory Council.
· Charter committees as necessary for the exercise of its scope of responsibilities.
10. The School Advisory Council shall meet monthly during the school year and keep written public record (minutes) of its normal business on file in the school office.
11. The pastor (or the principal with the pastor’s permission) may convene special meetings of the Council.
12. The pastor’s approval is required to validate the decisions of the School Advisory Council.
13. The pastor, the school principal and the chairperson of the School Advisory Council shall constitute an Executive Committee of the Council. The responsibility of the Executive Committee is to:
· Establish the agenda for meetings of the Council.
· Act in executive fashion when asked to do so by the pastor.
· Fill mid-term vacancies on the School Advisory Council.
14. A chairperson and vice-chairperson shall be selected by the School Advisory Council at the last meeting of the school year. Term of office begins July 1. Ex officio members are not eligible for these positions. Responsibilities associated with these positions are those no
15. The School Advisory Council shall follow a prepared agenda during the course of its meetings. It shall establish a procedure for receiving communication from school parents or others regarding matters within the scope of its chartered responsibility.
16. The School Advisory Council may establish committees to assist it in the exercise of its chartered responsibilities. The Council:
· Determines the committee’s charter of responsibility.
· Determines criteria for committee membership.
· Appoints the committee’s chairperson.
· Clarifies channels of accountability for the committee.
· Provides orientation to the committee regarding the governance structure and policies of Guardian Angel – St. Boniface School.
· Identifies the manner of funding for the work of the committee.
· Indicates the manner in which the committee is to manage financial resources.
17. The School Advisory Council shall contribute to the selection or evaluation of the school principal, following approved procedures.
ARTICLE FIVE: DECISION-MAKING
1. The normative manner of decision-making for the School Advisory Council and groups/organizations associated with Guardian Angel – St. Boniface School shall be by consensus.
2. Participation by proxy is not permitted. Each member of the non ex-officio council is eligible to vote.
3. Policies recommended to the pastor for approval must be considered at least two meetings of the School Advisory Council before approval may be granted.
4. To facilitate the resolution of misunderstandings or objections about school matters and/or the decisions of school officials a process for channeling issues, concerns or objections shall be published in the Parent/Student Handbook for the use of the school community. All members of the school community shall be accountable for following this process.
ARTICLE SIX: AMENDMENTS
1. Amendments to this Charter may be proposed by consensus of the School Advisory Council.
2. Proposed amendments shall be submitted in writing to the pastor for approval.
REVIEWED: This Charter is in compliance with Diocesan policies:
Diocesan Superintendent of Catholic Schools Date
Pastor, St. Gall and St. Boniface Parish Date