Vendor Setup Information
Schedule of Events / Booth Setup / Booth Tear Down
Exhibitors are only authorized to conduct one “sales” presentation during the conference but may conduct additional sessions designed as instruction for current users of their products. Exhibitors may begin setting up at 9:30 AM on the opening day of the conference. Attendee registration will begin promptly at 1:00 PM. The closing session ends at approximately 12:30 on the last day of the conference. Tear down of your booth must be completed by then.
Exhibitor Order Forms
Your exhibitor fee includes the standard 8-foot skirted table and trash can. If you require additional services, including electricity, you must order directly from the Savannah International Trade and Convention Center. You may complete the order by completing their online order form at https://www.savconventioncenter.com/exhibitors/. You will be charged a great deal more if you order in another matter or within 5 days of the conference.
Please get your orders in ASAP.
Exhibitor booths will be down the hallways in front of the break-out session rooms on both levels. This is a carpeted area, so there will be no need for ordering carpeting, as you might be expected to do in an exhibit hall with concrete floors.
Following is the address for shipping.
Savannah International Trade & Convention Center
ATTN: (Booth Name & Number)
1 International Drive
Savannah, GA 31421
NOTE: If you wish to ship after the conference, please make sure you have the outgoing label for your respective carrier as we do not carry them. You will need to package up your belongings, attach your label, and call in for a pick-up.
Once completed, you will need to take your freight to the Rotunda (near Registration) where the convention center will have a Security Officer to check it in during move-out. He will make sure all of the above has been completed before accepting the shipment.
As always, we greatly appreciate donations of door prizes. Items of any value over $10 are great, but if you wish to donate a larger ticket item (value >$200), we’ll let you draw during one of the general sessions and give a 2-minute brief introduction of your company to the attendees. It is your option whether you would prefer collecting your own door prize tickets at your booth (to collect contact information) or pull from the tickets we distribute at the time of registration. If you are planning on donating an item of value > $200, please let us know ASAP, so we can be sure to work you into the schedule during one of the general sessions.
Door prizes are always a fun and appreciated part of our conference!