Introduction The Gresley Male Voice Choir takes the protection of personal data very seriously. This notice sets out how we manage personal data. Your personal data – what is it? Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is (from 25 May 2018) governed by the General Data Protection Regulation 2016/679 (the “GDPR”). Who are we? Gresley Male Voice Choir, (Registered Charity No. 519870) is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes. How do we process your personal data? Gresley Male Voice Choir (“the Choir”) complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data. We do not source personal data from third parties, other than as may be publicly available. We use your personal data for the following purposes:
What is the legal basis for processing your personal data? The legal basis for processing we have identified is Article 6 of the GDPR. Specifically, we process data under one or more of the following bases set out in that Article:
Sharing your personal data Your personal data will be shared only with the Choir’s Directors, their designated management team, and in the case of Choir Members (including any contact/address information) individual Members of the Choir. In all cases personal data is only shared to the extent reasonably necessary for the purposes described above. We will only share your data with third parties with your consent, unless we are required to do so by law. How long do we keep your personal data?
Your rights and your personal data Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
Changes to how we process personal data The Choir’s processing of personal data is kept under review by the Directors and this Data Privacy Notice may be revised from time to time. Where our processing of your personal data relies on your consent we will provide you with a new notice explaining any new purposes and processing conditions and seek your prior consent prior to commencing such processing. Contact Details To exercise all relevant rights, queries or complaints please in the first instance contact the Choir’s Secretary: Derek Bartlett Gresley Male Voice Choir Email: gmv.choir@gmail.com |