Welcome to the Grace Church Melbourne Systems and Structures Wiki site.

This site contains the policy, procedures, and work instructions we use to operate Grace Church at the highest level of quality possible.

Whether you're a long time leader within Grace Church or a new volunteer, our hope is this site will be a valuable resource for you as you serve.

About GC Systems & Structures

The Grace Church Systems & Structures site is wiki-based website used to store and maintain all of Grace Church's Systems & Structures documentation. A Wiki site implementation yields the following benefits:
  • creates a sense of shared ownership, 
  • distributes the workload to improve accuracy, 
  • and a site that was easy to use and navigate.
All Staff, Lead Team, and Core Team leaders are given 'Contribute' access to GC Systems & Structures site. With these site permissions, users can edit existing pages and add new pages. Detailed instructions on contributing to the site can be found in the sub-section below.

Navigating GC Systems & Structures

The GC Systems & Structures site is organized in two ways.
  1. By Department - Sub-pages contain documentation and instructions for each function. 
  2. By Core Team - List of core teams with hyperlinks to appropriate department sub-pages.

Contributing to GC Systems & Structures

Signing in with Google Account

In order to contribute to the GC Systems & Structures site, a site owner <link to generic GC email address> must grant you the required permissions through your Google (or Gmail) account.  If you do not have an existing Google (or Gmail) account, you can create one here.

Once your Google account has been given 'Contribute' access to the site, you must sign in by clicking the "Sign In" link at the bottom of the site.

After signing in, you are presented with the Contributor Toolbar at the top of the site.  The image below shows the Contributor Toolbar.
GC Systems & Structures Site - Contributor Toolbar

Format and page layout

  • Table of Contents - Each page should contain a table of contents at the very top of the page.  
    • The Table of Contents can be added by moving the cursor to the very beginning of the page, then clicking the 'Insert' option in the edit toolbar and then clicking "Table of Contents."  
    • When added, the Table of Contents should only display the H2 Headings.  This is accomplished by selecting '1' in the "Show Levels" drop-down option.
  • Heading (H2) - Each section of the page should be separated with 'H2' Headings.  
    • Text can be formated to be an H2 Heading by highlighting the heading text, clicking the 'Format' option in the edit toolbar and then selecting "Heading (H2)."
    • Be careful to select only the heading text before changing the formatting, as entire paragraphs can be formatted as an H2 Heading if not properly selected.
  • Body text - Body text is the paragraph text that follows the headings.
    • Body text should be contain NO special formatting.
    • To ensure body text is properly formatted, highlight the text, and click the 'Format' option in the edit toolbar, then click "Clear Formatting."
  • Horizontal lines - These are lines used to separate major sections of the page.
    • Horizontal lines should be added between each H2 Heading.  These lines add visual separation between major sections of the page and increase readability.
    • To add a horizontal line, place your cursor at the beginning of the next H2 Heading and click the 'Insert' option in the edit toolbar.  Then click "Horizontal Line."
  • Sub-Headings - Pages that contain a lot of information may need to use sub-headings in order to organize the page.
    • Sub-Headings range include H3 and H4 sub-headings.  Think of sub-headings in the same way as a bulleted list with multiple levels.
      • H2 Heading
        • H3 Sub-Heading
          • H4 Sub-Heading
            • Body Text
    • To add sub-headings click the 'Format' option in the edit toolbar and then click "Sub-Heading H3" or "Sub-Heading H4."
  • Hyperlinks - Hyperlinks allow for quick and effortless navigation between relevant content within the site.
    • Each page will likely contain text or information that could benefit from linking to other pages within the site.
    • To add a hyperlink, select the text that will act as the link and click the 'Insert' option in the edit toolbar, then click the 'Hyperlink' option.

Editing existing pages

Editing existing pages is done by navigating to the page to be edited, then clicking the 'Edit' or 'Pencil' button in the "Contributor Toolbar."  The picture below shows the "Edit Toolbar" that is shown after clicking the 'Edit' or 'Pencil' button.
GC Systems & Structures - Edit Toolbar

Once the changes to the page have been completed, be sure to click the blue 'Save' button at the top of the page within the Edit toolbar.

Adding new pages

There may be instances where new pages must be added.  It is recommended a Site Owner <hyperlink to generic email> add pages to the site to maintain site organization and maintenance.

Site Organization