Everyone is Welcome at Our Meetings!
May FOL Meeting Minutes
Present: Misty Witterholt, Shannon Jaramillo, Annie Huggins, Alison
McKechnie, Alli Simpson, Tami Baker, Robin Gates, Cindy Hale, Nichol Brown,
Leslie Beckett, Renee Reynolds, Vicky Johnson
called to order at 12:33 p.m.
1. Approval of April Meeting Minutes
approved as written
2. Librarian's Report
volunteers should continue to come to their shifts to read shelves and do
inventory and help at the Book Fair.
Annie will send an e-mail reminder.
B. An e-mail
notification will be sent about the volunteer breakfast.
C. Annie did
an inservice for the teachers about e-books
will be installed this Saturday
Purchases: Dog tags will be ordered for
the Book Clubs; Book Club prizes; pencils for the pencil box. A-V and e-book orders will be placed the
last week of school.
Breakfast scheduled for 5/15 at 8:15 a.m. Kristy will pick up burritos from
Golden Pride, Robin will bring her scones, Cindy-OJ, Leslie- muffins, Renee-
fruit tray, Alison-cinnamon rolls, Karen will pick up the Starbucks
coffee. Forever flowers will be on the
tables. Set up will be on the 14th at
schedule for Book Fair is full
pertaining to fundraising will be on a jump drive for next year's coordinators
detailing the teacher wish box procedures will be sent out
D. Orbit is
confirmed for the Book Fair evening event from 5:30-6:30 only.
E. Clifford will
be in the front of the school at pick up time to increase awareness of the Book
table is ready to go per Cindy
A. Alli will
do daily deposits during the Book Fair
balance in the FOL bank account is $15, 481.96
C. There has
been some delay with the Articles of Incorporation and we haven't heard if it
has been approved by the PRC. Discussed
whether the GOK part of the name could be holding it up. Board might need to
discuss this over the summer.
ordered and being installed
7. New Business
Reading Swap will occur the week of 5/13-5/17. Books will be received Monday
and Tuesday; organized into age appropriate categories on Wednesday, the swap
will be on Thursday and leftover books will be sold on Friday. Cindy will put a notice in the Gazette, on the FOL and GOK
websites and in morning announcements.
adjourned at 1:45 p.m.
April FOL Meeting
Present: Paige Melendres, Emily Eckelman,
Shannon Jaramillo, Tami Baker, Annie Huggins, Nichol Brown, Alli Simpson, Karen
Gasparich, Leslie Beckett, Renee Reynolds, Cindy Hale
called to order at 8:20 a.m.
1. Approval of March meeting minutes
approved as written
2. Librarian's Report
Alive occurred and went well
Visits for younger grades not scheduled yet
funds available for the library from the Target grant
D. Annie is
working on the Audio/Video materials order.
E. Last day
for Book Club Testing will be 4/26 and last day to check out Library books will
be 5/3. Dates slightly earlier because
of Book Fair dates.
the possibility of having a separate reading list for BoB for the younger
grades. Or having a mini-battle at the
beginning of the year to encourage summer reading.
animals for prizes for the pencil box are very successful.
Volunteers should continue coming to library shifts even after the library
closes for end of the year tasks.
National Children's Book week is 5/13-5/19 but that is the same week as our
Summer Reading Swap, so no special activities planned.
A. Orbit is
scheduled to come to the Evening Book fair/ Family Math & Science Night on
5/7/13. He cannot be 100% confirmed by
the Isotopes until a few weeks before the event.
Labs will be participating at the Family math & Science night on 5/7 from
5:30-7:30 p.m. STEM Lab will be open for
people to see as well.
for the 501c3 status was sent to the state.
The new bank account will be open by July 1st. Different banking institutions were
discussed. Will go with the bank that
has the least fees for non-profits.
how to close out the account with the APS Foundation. May still have to pay fees for this past
D. New books
can go under the "Library Improvement" category in the budget. E-books can be purchased from the A-V funds.
order for the past school year is in and will be ready by 4/26. It will be
installed the following week, in time for the Book Fair evening event.
adjourned at 9:03 a.m.
meeting: 5/1 @12:30 p.m. in the library
March FOL Meeting
Present: Annie Huggins, Tami Baker, Emily Eckelman, Shannon Jaramillo,
Paige Melendres, Renee Reynolds, Nichol Brown, Cindy Hale, Misty Witterholt,
Leslie Beckett, Robin Gates
called to order at 12:34
1. Approval of
February Meeting Minutes
approved as written
2. Librarian's Report
A. Battle of the Books-- Penny will
need volunteers for the luncheon on Thursday 5/16
B. Poetry Alive is scheduled for
Monday, 3/25, and will be a short break from testing. Lunch will be provided
for the Poets.
C. Annie still working on scheduling
author visits for 1st, 2cnd and 3rd graders
D. Annie needs the list of people
receiving bricks by Friday 3/22
Community Building Committee is planning a dinner picnic in the new
garden area for Tuesday 5/7
A. Bricks will be ordered for
volunteers whose children are graduating from GOK
B. Poem in Your Pocket Day date will
be changed to Friday, 4/19, so as not to conflict with the Science Fair day on
4/18. About 450 children participated
last year-- approximately 25 volunteers are needed. Students will trade in their cards at recess
at a table set up outside.
C. The FOL Executive Committee for
2013-2014 was voted on and approved and is as follows:
President: Misty Witterholt
Vice-President: Karen Gasparich
Secretary: Leslie Beckett
Fundraising: Cindy Hale, Nichol
Treasurer: Alli Simpson
Membership: Shannon Jaramillo, Katia
4. Vice President
notifications are being put in the Gazette each month
A. Paige provided a draft of the
"Teacher Wish Box" procedure, which will be sent home in student
folders and put in the Gazette
B. Paige and Alison are working on a
binder with instructions and a flash drive for the documents for the next
C. There will be 4 cash registers
available at the Spring Book Fair
Copy of the
updated budget provided. Balance is
A. 5 memberships brought in from the
B. 121 memberships currently, which
is an increase from last year
C. Address will be removed from the
Membership form to streamline it
6. New Business
A. Children that qualified for LOE
will get special trinkets or a book fair certificate for their effort
B. Robin will be starting the moss
removal project from the library horn on the Monday after spring break. Strips of different colored T-shirts will be
adjourned at 1:22 p.m
Meeting: 4/5/13 at 8:15 a.m. in the library
February FOL Meeting
Present: Annie Huggins, Tami Baker, Cindy
Hale, Karen Gasparich, Misty Witterholt, Shannon Jaramillo, Nicole Brown, Alli
Simpson, Leslie Beckett, Renee Reynolds
called to order at 8:20 a.m.
1.Approval of January Meeting Minutes
Minutes approved as written
A. Board approved $300 for a new
printer for the library
B. Annie has been talking to
Bookworks about possible local author visits for the 1st, 2cnd, 3rd graders.
C. Annie will contact Poetry Alive
D. Library shifts fully staffed currently
E. Annie is rethinking Land of
Enchantment skits. Does it encourage kids to read more than one book? Children
should be reading 3 of the books.
A. Executive Committee positions for
2013-2014 school year discussed. With
the FOL getting 501c3 status, future positions will need a nominating, voting
and approval process for new members.
Karen Gasparich agreed to be VP, Misty Witterholt will be President,
Nicole Brown will help with Fundraising, Alli Simpson will continue as
Treasurer, Shannon will continue as Membership.
Secretary will be determined as Renee may not be able to continue
because of other commitments.
4. VP-out of town. Discussed whether the VP will be the one to upload
meeting minutes to the website next school year.
A. It was discussed whether the FOL
would want to start using the @Pay service like the PTA, where you can pay
online and the fees are 2% of the donations. It was decided not at this time.
A. FOL is considering purchasing a
new audio case for the library
B. Alli reports that everything is
on budget currently
C. Honeywell donated $130 on behalf
of Lora Fox as part of their match program. Thank you note will be sent.
D. Alli will
set up non-profit bank account on July 1st.
Different banking institution options were reviewed.
A. Debated whether to put round-up
and membership form in the Gazette for the Spring Membership drive rather than
printing out and sending home paper copies.
Decided to go online only.
Deadline for turning in brick requests is 3/22 to give time to engrave
and lay the bricks by the Book Fair.
8. New Business
A. Misty updated us for the Dr.
Seuss Birthday/Read Across America plans. It will be held on 2/27 from 8:15-9 and
consist of a parade through the school and then reading Dr. Seuss books in the
outside courtyard. The route has been
worked out and parents will be invited.
Signs will be made with the cover pictures of the grade-assigned books
to designate where each grade should sit.
Funds will come from the Supplies budget. Annie will make sure there are enough books
for each class. It will be advertised on the Marquee, on the website, in flyers
sent home, on posters and in the morning announcements.
adjourned at 9:25
meeting: 3/6/13 at 12:30 in the library
FOL Meeting Minutes
Huggins, Tami Baker, Karen Gasparich, Alli Simpson, Alison McKechnie, Shannon
Jaramillo, Renee Reynolds, Misty Witterholt, Vicki Johnson, Leslie Beckett,
Cindy Hale, Emily Eckelman
Meeting called to order at 8:20 a.m.
of December meeting minutes
Current open library shifts: Monday 11-12:30; Tuesday 11-12:30; Tuesday
12:30-2. Notice will be put in Gazette
Diane Stanley for 5th grade on Wed. 1/16.
Lunch will be in the Teacher's lounge from 12-12:30 for about 10-15
people. Library will be set up at 10:45
and presentation will be from 1-1:45.
Reviewed who is bringing what food to the lunch. Robin will take pictures.
ii. Caroline Starr Rose for 4th
grade will be here on Wednesday 1/25.
Details/times same as for Diane Stanley's visit.
Author visits for 1st, 2cnd and 3rd grade still need to be scheduled.
Annie will look into Poetry Alive for this year.
Spooky Story book arrived. Process for
next year was reviewed, decided pre-orders were the way to go. 24 were ordered this year.
Dr. Seuss day will be celebrated on Wednesday 2/27. The IC approved a Seuss themed parade
followed by Read Across America to be held from about 8:15-9:00. Misty will be the Chairperson for this event.
Plenty of stuffed animals have been collected, no need to keep requesting more
in the Gazette.
Some teachers mentioned they only received 1 book from the Book Fair wish
box. This supported the need for making
parents more aware of the teacher's boxes and how to buy them as discussed in
the last meeting. Teacher's will also be
encouraged to include books for themselves in their wish list.
Emily will do the Round Up sheet by the 30th of
January to go out with the Membership form for the Spring Membership drive.
A. Spring Book
Fair will be held the first full week in May. Will work on increasing awareness
of teacher's wish boxes. Discussed
pros/cons of 2 evening nights during the book fair week. Alli will check on Orbit's schedule. Annie will buy trinkets early this year
because they are on sale.
$500 will be moved to the bricks fund to cover the
order and installation costs.
A. Annie will
call to see how long it will take for the bricks to come in with the goal of
getting them installed this school year.
Karen and Shannon will try to get the brick orders in by the end of
March or earlier depending on what Annie finds out.
Membership drive deadline will be 2/15.
Discussed staff FOL memberships. Will
look into streamlining the membership forms for next year to make them quicker
to fill out.
Brown bag book exchange. Cindy will
organize this. Children will bring in
books on the 13th, 14th and 15th of May, the exchange will be on 5/16 and the
leftover books will be sold on 5/17.
Discussed having a ceremony for the new garden, STEM lab and brick dedications
in the Spring. Vicki will look into a reward
check from the reusable bag program at Whole Foods to maintain and support the
Meeting adjourned at 10:00
Next FOL Meeting: 2/8/13 at 8:15 a.m. in the library
December FOL Meeting
Present: Annie Huggins, Tami Baker, Karen
Gasparich, Alli Simpson, Shannon Jaramillo, Paige Melendres, Alison McKechnie,
called to order at 8:18 a.m.
Approval of November meeting minutes
Minutes were approved as written
semester FOL meeting dates set:
Friday 1/11@8:15; Friday
2/8@8:15; Wednesday 3/6@12:30; Friday 4/5@8:15; Wednesday 5/1@12:30
volunteer Thank you Breakfast will be on Wednesday 5/15
Library Shifts: Could use an additional person for Tuesday 11-12:30 shift and
Monday 11-12:30 will be available after the break
will be open on 1/7/13 for shelf reading
were installed in courtyard. Cost was $140
Spooky Story Night books were ordered. Announcement will be put in Gazette when they
supplies that have been and need to be purchased
for stuffed animals to be used as prizes will be put in Gazette
author visits scheduled in January.
Carolyn Starr Rose for 4th graders and Diane Stanley for 5th
RX. Tami met with them on behalf of the
PTA. They can help sponsor prizes,
events, etc. in exchange for advertising at GOK
received from Baillio’s. Alli will send thank you note.
Yehle will chair Love A Lonely Book
ideas for Dr. Seuss Day/Read Across America. Need a chair for these events;
might do a parade.
Fair brought in $17,694, which is the most ever at GOK. Bank charged $25 fee to convert coins to
opening at 7:30; using Clifford and Orbit; volunteers. Areas for improvement
include making parents more aware of the presence of teacher’s boxes and the
process to buy their requested books; advertising that books can be purchased
online; needing a sign specifying that trinket table is a separate transaction
and cash only.
will check to see if Orbit is available for the Spring Book Fair.
Trinket table made about $400.
Karen will work on a plea to increase staff FOL membership to go out in
Meeting adjourned at 9:32
Next FOL meeting: 1/11/13 @ 8:15 a.m.
November FOL Meeting
Present: Tami Baker, Annie Huggins, Karen
Gasparich, Alli Simpson, Shannon Jaramillo, Paige Melendres, Emily Eckelman,
Renee Reynolds, Cindy Hale
called to order at 8:27 a.m.
1. Approval of October Minutes
The minutes were approved
2. Librarian’s Report
A. Fridge Repair. Current fridge is about 9 years old and
broken. Discussed whether to arrange for
a service call for repair or consider purchasing a new one. Decided that Alli will look into the price of
a new fridge first.
B. Open Shifts. Currently, the only open shift is on
Thursdays from 12:30-2. Karen
volunteered to help out when she is not working.
are edited; Robin will make copies, illustrations done for every story. Not many illustrations were submitted for the
stories. Discussed assigning it as a class project and offering incentives to
teachers with the most participants. Another idea was to have the story writing
be part of the curriculum and students can do the illustrations as homework.
Plus-delta. Tami requested input at the meeting and
through e-mail on what worked and what needed improvement. Generally, heard very positive feedback. One
negative was that it ran over because it started a little late. Prepping and dispensing tickets held up the
line to get in a bit. Discussed pre-tearing tickets 10-15 at a time. Also, talked about putting glow in the dark
duct tape in arrow shape to direct people back to the front when they exit
after the show. Lastly, agreed to
increase compensation of performers to $800 from $600.
D. Bricks. Process now is to pay Worthen who will pay
the brick installer directly.
E. Dr. Seuss Day. Annie suggested a parade on the Friday before
Dr. Seuss day in March
F. Read and Feed doesn’t have enough
readers for 1st grade.
Suggested getting teachers to request help with this from the parents.
A. PBE- made $14.
Danielle agreed to be chair next year and has ideas for
improvement. Discussed different
times/locations for it to be held
B. 1000 library notecards have been
delivered and should be used
A. Flyers for book fair came in and
labels will be affixed. Approval from the principal received to be open a
couple of mornings from 7:30-8. Discussed staffing for shifts which will vary
on the day and time, but will probably need 2 or 3 cashiers, 2 at the trinket
table and a door check at the minimum. Cindy will be trinket table
coordinator. Alison is taking care of
the poster contest.
A. Updated budget available.
B. Include name and address on receipts
to be reimbursed and put in Alli’s hanging file.
C. Income line will be added for PBE
D. Discussed pencil box profits and
A. Currently has 109 members
B. Discussed using labels for
bookplates. Have some left from Lonely
C. Shannon will distribute a memo to
teachers with description of FOL services/programs to increase teacher
adjourned at 9:45 am.
Next Meeting: Friday, December 14th@8:15
October FOL Meeting
Present: Annie Huggins, Tami Baker, Alison McKechnie, Shannon
Jaramillo, Paige Melendres, Emily Eckelman, Renee Reynolds, Alli Simpson, Robin
called to order at 12:30
Approval of September Minutes
The minutes were approved
A. Some Wednesday and Thursday library
shifts are still open. Tami will place
request in Gazette to fill shifts.
B. Spooky Story Update:
i.Winners picked for
stories. Those students will help choose
the winning illustrations for their story from an approved selection.
ii. Chocolate and bottled
water will be provided for performers.
C. Seuss Horn Update. Slow response so far for T-shirts to cover
horn. They will continue to be
A. Danielle Adkins will chair the Parent
Book Exchange. She was sent previous
Gazette submissions on the event to help her organize it.
B. Display Case—students can fill out
form to have their collections displayed.
Shannon is coordinating this.
C. FOL notecards. Recommended 1000 be purchased to use as
library thank you notes.
Emily is checking to make
sure the Gazette lists the correct dates for FOL meetings
Theme of Book Fair is
A. No chair found yet for trinket table
B. Considered making/selling popcorn at evening
event but decided against it
C. Cheer/gymnastics/dance team can
perform during the evening event.
D. Flyers will be sent home with
E. Will look into getting Orbit to come
on Tuesday 12/7 to sign autographs in the library
F. Discussed having a poster contest
that will then be used for decorations
G. Discussed if Book Fair should be open
before school at 7:30 or 7:45
A. Annie purchased books and supplies
B. Current income is from Membership
fees and book club prize money
C. Adjustments made to trinket table and
pencil box budget to more accurately reflect expenses
A. Last year’s FOL bricks are still
in production. Annie will follow up to
determine status. Brick installer will need to fill out a W-9.
B. 100 members so far this year, which
is more than this time last year
adjourned at 1:20
Next Meeting: Friday, 11/2 @ 8:15 in Library
September FOL Meeting
Present: Annie Huggins, Tami Baker, Karen
Gasparich, Shannon Jaramillo, Paige Melendres, Alison McKechnie, Alli Simpson, Emily
Eckelman, Cindy Hall, Misty Witterholt
called to order at 8:30.
Approval of August Minutes
The minutes were approved, with one change to Spooky Story Night made by
Annie. Motion to approve minutes made by
Annie. Seconded by Ali Simpson. Unanimous vote to approve minutes.
A. Jan Thomas author visit will be on
9/28/12. It will just be for the
Kindergarten classes. Jan Thomas is
coming at no charge. Suggestion was made
to have a reception in the teacher's lounge and Annie will look into this idea.
B. Spooky Story Night has 5 volunteers. Event will be held on Tuesday night, October
C. Spooky Story Contest. Stories are due on October 18. Volunteer readers will pick their 2
favorites, and then winners will be decided on October 27. The stories will remain anonymous when they are
D. Illustration Contest. Kids will illustrate one scene from the
winning story. Judges will decide the illustration
E. Number one story will be read by Von
F. Bricks will be coming soon.
G. Easy readers and some of the other
special category books are being misshelved.
Experienced volunteers should assist new volunteers in learning where
these special categories are shelved.
H. The library is currently OK on
library shift volunteers. If more
volunteers are needed, an announcement will be made in the Gazette.
I. There were visitors to the library on
curriculum night. Certain kindergarten
teachers recommended that parents visit the library as well.
A. There are still some FOL vacancies,
including the Dr. Seuss event in March, the Parent Book Exchange on Spooky
Story Night, the Summer Reading Swap, and the Pencil Box. Alison McKechnie and Paige Melendres said
they would take over the Pencil Box as part of fundraising and redo the display
board. Cindy Hale volunteered to oversee
the Summer Reading Swap.
B. FOL thank you notes. Tami reported that we can get a box of 50
thank you notes for $35 from either VistaPrint or Paperdirect. There was a discussion as to whether we
should purchase more and larger thank you notes. Tami is going to look into the cost of a
bigger size and larger quantity.
C. FOL Meeting schedule: next meeting will be Wednesday 10/3 at 12:30pm.
Emily will include
article in Gazette to announce FOL meeting schedule.
Paige and Alison (and
Tami) attended a Scholastic workshop on September 5 in preparation for the
December Book Fair. The theme of this
December's Book Fair is All Stars.
Shirley Staehlin forwarded notes on how to run a book fair to both
Alison and Paige.
A. New Budget was discussed.
B. There was an inquiry
as to why the BOB had a budget of $1,000, and it was explained that this was to
cover lunch for 200 students.
C. There will be gift certificates for BOB
readers who read all 20 books.
D. There was a discussion about whether the LOE
budget of $250 would be sufficient, and it was determined that it would be.
E. Discussion of the 3% bank charge.
F. It was agreed that Ram Wear should continue
to have no budgeted income. So far
income of $20 has been received.
G. There was a motion to approve the revised
budget by Alison McKechnie, and it was seconded by Karen Gasparich. All voted in favor of approval.
A. Karen and Shannon have received 89 FOL
memberships. They received $2,405 in
total donations. $175 was for Book Club
Prizes and $2230 was for membership dues.
B. Announcements for FOL memberships will be in
the Gazette, with membership forms attached.
Next Meeting: Wednesday, October 3 at 12:30pm.
August FOL Meeting
Present: Annie Huggins, Tami Baker, Karen
Gasparich, Shannon Jaramillo, Paige Melendres, Alison McKechnie, Renee Reynolds,
called to order at 8:20
Approval of July Minutes
The minutes were approved as written
A. Annie is obtaining books for the
Battle of the Books through various sources.
Will have 4-5 copies of each book.
FOL account being used.
B. Suggested increasing compensation of
Spooky Story performers to $200 per session for a total $600, up from $500 last
C. She is working on replacing videos
with DVD’s. Will need a new DVD case,
which will cost approximately $1000
D. Library cards should be ready on
Monday. Library shift volunteer schedule
ready and sent out
E. Lots of work done to get the library
ready to open. Books have been added to
the catalogue, book covers made and new place holder sticks ordered
A. FOL table will be set up at the Ice
Cream Social, which will be held the Tuesday after Labor Day
B. FOL Meeting schedule: Friday 9/7 8:15; Wednesday 10/3 12:30; Friday
11/2 8:15; Wednesday 11/14 12:30 if necessary; Friday 12/14 8:15
C. Curriculum night has not been
scheduled yet. Library could be open
that night for visitors. Might need 1 or
2 volunteers to help with questions.
Emily will work on the
Round Up to include on the Membership forms to be sent home with students
Paige and Alison might
attend a Scholastic workshop in preparation for the Book Fairs
Budget was reviewed and revised. See attached.
*Discussion was held of printing books for the
Spooky Story winners. There could be up
to 24 1st, 2cnd and 3rd place winners of the stories and
illustrations. Discussed whether the
books should be a gift or a purchase.
Different quotes will be obtained to determine cost
* Discussion held of whether the FOL will
continue to share reimbursement costs for background checks for GOK
volunteers. $12 cost this year. The new principal will talk to other school
principals to determine their policy on how frequently the background checks
need to be done.
Karen and Shannon will
send out the membership forms in student’s folders next week. A blurb on the FOL and membership drive will
be sent to the Gazette
Monica C. has reorganized
how the Classics book club books are listed to group series together
Next Meeting: Friday, September 7th 8:15