Small Grants Program

Purpose:

The purpose of the SLC Small Grants Program is to provide GSOs easy, reliable, and convenient access to small amounts of funding for student activities.

Grants are applied for by GSOs and reviewed by a small committee composed of Student Leadership Council members.

Successful proposals will have clearly defined anticipated outcomes with one or more of the following objectives:

  • Promote the geo-profession
  • Engage students to become active members of the GI
  • Increase technical knowledge and/or professional skills of the participants
  • Provide a valuable service to the geo-profession community

Requirements to Receive Funding:

A proposed event must be a student activity sponsored by a GSO, in good standing, that is related to some aspect of geotechnical engineering. Examples of such activities include, but are not limited, to transportation to and from a construction site or a local G-I chapter meeting, the purchase of supplies for a local outreach program, or funding for overnight accommodations and geotechnical event tickets. The maximum amount of funding that can be granted per application can be up to $500. Applications will be read on a first come first served basis; however, preference will be given to GSOs applying for their first grant of the year. A minimum of four individuals must participate in the event to be eligible to receive funding.

GSOs receiving funding are required to provide the Student Leadership Council and the Geo-Institute a well-written with a post-activity report documenting expenses, summarizing whether the activity met intended outcomes, and providing any lessons learned. Funding is contingent upon receiving the post-activity report. Also, pictures documenting the event should be included with the report. The purpose of the post-activity reports is to showcase the range of activities GSOs are engaged in, as well as to provide an idea bank for future activity planning.

How Do I Write a Small Grants Application?

    1. Determine if your GSO is eligible for funding--Please see Section 1: Small Grant Application Requirements and Standards of the Small Grants Program (SGP) Policy & Guidelines document.
    2. Determine if the proposed geotechnical activity/purchase meets SGP requirements--Please see Section 2: Activities, Purchases, Fundraising and Supplemental Funding of SGP Policy & Guidelines document.
    3. Put together an application--Please see Section 1: Small Grant Application Requirements and Standards of the SGP Policy & Guidelines document for guidance. The general steps are:
      • Fill-out the general application (available at the bottom of this page)
      • Create a cover letter thoroughly detailing your proposed activity/purchase
      • Provide a list of all current GSO members (names and emails)
      • Provide clear, detailed and competitive cost estimates (itemize costs where applicable). If possible, provide a written competitive estimate from the retailer(s) or specific venue. Remember, more information is better than less.
    4. Send the completed application to the Small Grants Program Chair, Jack Cadigan -- Send the completed application to Jack Cadigan (jcadig@gmail.com). You will receive an email confirmation that your application has been received within 48 hours.

Timeline:

Applications

Applications must be submitted for review at least 21 days prior to proposed activities or purchases. Applications will not be accepted under any circumstance for activities or purchases already completed.

Awarded Activities or Purchases

An awarded activity or purchase must be completed within 60 days from the date of the award letter AND with sufficient time to produce and deliver a post-activity report.

Post-Activity Report

Post-activity reports and receipts must be received by the Committee Chair within 60 days from the date of the award letter AND no later than August 31. Failure to meet either of these conditions with result in loss of the award.

Ideas for Small Grant Activities and Purchases:

Below are some previously funded activities and purchases. You can obtain more information about each of these events by clicking on the corresponding link.