Instructions

Need help?

Click on MORE button in the upper right, Sites Help is the next to last item. The help is sophisticated, just don't hesitate to use the natural language while asking a question. You will never get to an actual human being, but Google users are a very active community, and in most likelihood someone knows the answer.
Paula, Sasha, and Monica all know how to work with Google Sites. It is important for information to be there; we can always fix the layout bugs later. Remember the 20 minutes rule - if you spend more than 20 minutes trying to figure something out, it is not worth it, and you should ask for help.

Gaining access

To gain access as an editor of this site, first create a Google account. You may use your RIC email for that. Let Paula know which e-mail you;re using to access your Google account, and she will add you to the list of people who have permission to edit the site. Note the site is semi-public and anyone with a link can view it. Only coordinators can edit. You cannot find it through a search though. 

At the bottom of each page, find Sign in link, and sign in. If you see your name in the very top right corner, you;re in, and can edit. Then click on the pencil icon in the upper right, just beneath your name. The page goes into the editing mode, and you can change it. Clicking on Save button in the upper right returns the page into the normal mode. 

Program Assessment Description (PAD) pages

These pages are meant to be semi-permanent, and describe accurately the assessments you are using in your program. For 2012/13, many programs may temporarily use their latest SPA reports. However, as program assessment evolves and changes, use the PAD page to enter the most accurate information about the key program assessments. 

The sections pre-entered in these pages are merely suggestions. Feel free to link to the most common FSEHD assessments, and attach files that describe assessments in a more detailed way. The page itself is meant as an overview of each program's assessment system.

Annual reports

All program coordinators, regardless of whether their program is nationally accredited or even has a SPA should gain access to this website as editors, and enter data annually, by the end of May. Make it a rule: no vacation without compilation!  To enter data, copy and paste tables or charts from Chalk and Wire reporting , or from your internal files. If it does not work, you may also upload the filed with the data; just make the file names very explicit and make reference to them in the text of the report. Make sure each picture or table has a capture describing what exactly we are seeing. Do not include any names or otherwise personally identifiable data. Sometimes tables' width and height need to be adjusted after pasting. 
  • Note: we arbitrarily selected June 1 through May 30 as the reporting cycle.  The data in different assessment therefore does not cover the same cohort of students. Rather, these are time-specific snapshots of your program. 

Pulling data out of Chalk and Wire

Assessments, Results Live, Report recommended settings:
  1. Report Scope: List by “Criterion“ (but please play with Assessment INstrument for more sophisticated analysis); Statistics “Performance Level (Percent)”
  2. Set Time interval (The semester or the entire year)
  3. Choose Group. Work with Ryan if the group is not accurate.
  4. Choose Assessment Instrument
    • Attention: OPR-PR 553; OPR-ST-College Supervisor 557,558,559; OPR-ST-Cooperating Teacher - 560, 561, 562
  5. Filter by date: select Submitted
  6. Output options:
    • Display N
    • Display Mean
    • Display Median
    • Display Standard Deviation
  7. Run the report, Export to Excel TSV (tab separated value), save the file as Excel Workbook
  8. Attach the raw data to the web page; please name explicitly
  9. Make the tables pool pretty either in Excel (Format as Table), or copy it to Word first. Paste the summary tables into the Annual report page

Inserting links in text

This is a website, so whenever you feel like your reader would benefit from a link, insert a link! There are two types of links here, internal to another page within the same page, and external, to any other website. To insert a link, you need to be in the editing mode (click on the pencil icon on the upper right). Select the word or words, and click on the Link button in the upper toolbar. The dialog box by default offers you to make an internal link; simply find the right page if that is what you want to do. If you want an external link, click first on the Web Address on the left of the dialog box, and paste whatever external link you want. 

Formatting tips

The Google Site collaborative websites are wonderful instruments, because they allow many people edit the same website, while preserving the common look and feel of the site. However, its formatting can be tricky. 
  • If text that you entered does not look right, try removing its formatting. Select the text in question and click on Tx icon in the right side of the upper tool bar. Then apply formatting style through Format Menu. 
  • Use built-in formatting styles: Format, select style. The styles will automatically appear in the table of contents.
  • Use built-in bullets and numbers. Try to avoid coloring and shading text, unless it comes with the built-in template.
  • If something does not work, don't worry, and ask for help.  

Who does what when?

 Action      Who  When
Praxis II data for each program pulled out of Survey Gizmo. Send raw data to coordinators, enter summaries into annual report pages. N, mean, range by total and sub-scores, last attempt only. Number and % passed.  Patrick  June
For non-NCATEable programs (coded as Advanced-Other), pull admission data: number applied, N accepted, Rubric scores by category, MAT/GRE scores  Patrick  May 30
For all programs, pull annual data from Chalk and Wire, insert summary tables and charts Coordinators  May 30
Pull PIP scores for all Advanced programs. Some are in C&W, others - in Survey GizmoRose and Patrick from SG, Coordinators - from C&W May 30
 Any other internal data - key assignments, etc.   Coordinators      May 30              

Assessment retreat agenda


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