FOAP Constitution


Adopted on 14th February 2006

Amended as agreed on 4th September 2013

1        TITLE

 

The Group will be called The Friends of Albert Park and will be referred to as “The Group” in this document.

 

2        OBJECTS

 

The Group aims to make Albert Park in Broughton, Salford a great place for everyone to visit.  The Group aims to maximise use of the park and its facilities for the enjoyment of all. 

 

To achieve this The Group will, directly or by helping park authorities or other partners:

1.     Act to maintain, restore and improve Albert Park and its environment.

2.     Encourage care and respect for Albert Park, its facilities, and the wider environment.

3.     Promote the biodiversity within Albert Park.

4.     Identify and attract new facilities to Albert Park.

5.     Seek to restore and maintain the historic features of the park, with regard to the needs of present day users.

6.     Develop and share knowledge and understanding of the place of Albert Park in the heritage of the local area.

7.     Generate and implement plans for long term management and development of Albert Park.

8.     Bid for appropriate National Lottery or other grant funding.

9.     Promote community use of Albert Park facilities.

The Group aims to pursue these objects for the benefit of:

· All the park’s users and potential users.

· Local residents and the wider community irrespective of age, sexuality,

ethnic origin, disability, religion or political affiliation

 

3        POWERS

 

The Management Committee Members must manage the business of The Group and they have the following powers:

1.     Fund raise. 

2.     Organise, publicise and administer events.

3.     To buy, take on lease or in exchange, hire or otherwise acquire any property and to maintain and equip it for use

4.     To sell, lease or otherwise dispose of all or any part of the property belonging to The Group.

5.     Build links and exchange knowledge with users and the local community.

6.     To establish or support any charitable trusts, associations or institutions formed for any of the charitable purposes included in the Objects.

7.     To obtain and pay for such goods and services as are necessary for carrying out the work of The Group.

8.     To open and operate such bank as set out in Section 8 of this constitution.

9.     To do all such other lawful things as are necessary for the achievement of the Objects.

 

No alteration of this constitution or any special resolution shall have retrospective effect to invalidate any prior act of the Management Committee Members.

Any meeting of Management Committee Members at which a quorum is present at the time the relevant decision is made may exercise all the powers exercisable by the Management Committee Members.

 

4        MEMBERSHIP

 

Membership of the group shall be open to all irrespective of age, sexuality, ethnic origin, disability, religion or political affiliation, There shall be two categories of membership.  These shall be termed Full Membership and Associate Membership.  All Full Members and Associate Members will be eligible to serve on the Committee.  To ensure the independence of the group Associate Members will be ineligible to vote at any meetings. 


Full Membership

Full membership shall be available to all persons aged 16 years or older, subject to the following conditions being met:

 

1.     Agreement to support the group in achieving its objectives.

 

To ensure that the independence of the group is maintained the following people shall be ineligible for Full membership:

· Elected members of Salford City Council
· Officers employed by the Liveability and Environmental Strategy section of The City of Salford Environmental Services Directorate

 

Associate Membership

Associate membership shall be available to all persons including elected members of Salford Council and Officers employed by the Parks & Countryside subject to the following conditions being met:  

1.     Agreement to support the group in achieving its objectives.

 

Benefits of Membership:

 

1.     Full Members get to elect committee members

2.     All Members will receive a newsletter on park events and meetings

3.     All Members will be able to help shape development of the park

4.     All Members will be entitled to attend Committee meetings.

 

5        MANAGEMENT OF THE GROUP

 

A committee of members will manage the group: the full members of the group nominate the membership of that committee.  The elected committee is then accountable to the membership of the group for its management.

The full members of the group will also elect the officers of the committee; these will include Chair, Vice Chair, Treasurer and Secretary.

Full Members of the group shall elect all officers at the Annual General Meeting.  All officers are elected for a period of one year, but may be re-elected to the same office or another office the following year.

 

6        GENERAL COMMITTEE

 

The affairs of the group will be managed by the committee, which comprises officers and other members elected from, and by full members of the group. 

The committee will agree a schedule of meetings at the AGM of the group.

A properly constituted committee meeting shall consist of a quorum number no less than 3 Full Members.

The duties of the general committee shall be:

(a)  To control the affairs of the group on behalf of the members

(b)  To keep accurate accounts of the finances of the group, through the treasurer.  These should be available for inspection by members and should be audited before every AGM. 

(c)  To make decisions on the basis of a simple majority vote.  In the case of equal votes, the chairperson shall be entitled to an additional casting vote.

 

7        ANNUAL GENERAL MEETING (AGM)

 

The AGM will be held on an annual basis usually in the month of April.  To allow as many members as possible to attend the AGM, a written notice period of 14 days will be decided on by the group and will be sent to each group member.

The business of the AGM will be to:

(a)  Confirm the minutes of the previous AGM and any general meetings held since the last AGM

(b)  Receive the audited accounts for the year from the treasurer.

(c)  Receive the annual report of the committee from the secretary

(d)  Elect an auditor

(e)  Elect the officers of the group (i.e.  Chair, Treasurer and other General Committee members)

(f)    Review group subscription rates and agree them for the next year.

 

 

The committee may arrange special general meetings as and when necessary.

Nomination of candidates for election as officers shall be made in writing to the Secretary as agreed by the AGM.

Decisions be made at a general meeting shall be by a simple majority of votes from those full members attending the meeting.  In the event of equal votes, the Chairperson shall be entitled to an additional casting vote.

A properly constituted AGM shall consist of a quorum number no less than 3 Full Members.

Each Full Member of the group will be entitled to one vote at general meetings.

 

8        HOW THE GROUP’S INCOME AND PROPERTY WILL BE MANAGED

 

The income and property of the group shall be applied solely towards the promotion of the Objects

A member may spend the group’s income, or be reimbursed, to cover reasonable expenses incurred when acting on behalf of the group.

The group shall open and keep a bank account in its name.  Two out of three named signatures shall be required to sign cheques in the name of the group.  One of the signatures will be the treasurer.  There must be no more than one signature from any one household.

None of the income or property of the group may be used to profit any member of the group, apart from when a member receives proper remuneration for any goods or services supplied for the group, or when receiving a benefit from the group as laid out in the Objects

A member must distance himself or herself from any discussions in which it I possible that a conflict will arise due to them or any other organisation that they represent receiving a benefit, and will take no part in the voting process.

 

9        DISSOLUTION

 

After discharging all debts and liabilities of the group, the remaining assets shall not be paid or distributed amongst the members of the group, but shall be given or transferred to some other voluntary organisation having objects similar to those of the group.

 

10      EXPULSION OF MEMBERS

 

Members must conduct themselves in a reasonable manner at meetings and activities organised by the group. 

 

Any member who offends against the rules of the group or whose conduct in the opinion of the committee renders them unfit for membership shall be expelled from the group

 

Fourteen days written notice shall be given to a member in breach of the rules – to attend a committee meeting – giving notice of the complaint.

 

The member shall have the opportunity to make representations to the committee by letter or in person.  The committee shall then decide whether or not to expel the member.  The decision will be by majority and be final.


11      ALTERATIONS TO THE CONSTITUTION

 

The group’s constitution is agreed at the AGM or at a Special General Meeting; it is the rules by which the group shall be managed until any further changes are made.

 

Amendment of the Constitution as agreed at a Special General meeting on 4th September 2013:

 

 

Child Protection and Safeguarding

 

The Group voted to agree the adoption of the ETTA (English Table Tennis Association) Guidelines for the Safeguarding and Protection of children with regard to the concrete table tennis tables to be installed in the park.

The ETTA  Safeguarding Guidelines, including the policy statement, can be found on the ETTA website, address: http://etta.co.uk/wp-content/uploads/2011/12/1.-ETTA-Safeguarding-Policy-and-Guidelines-2013-issue-two.pdf

A downloadable document link has also been installed on the Friends of Albert Park website, address: https://sites.google.com/site/friendsofalbertpark/documents-and-downloads

 

 

END

 

 

The Friends of Albert Park

 

 

 

 

By mail:
Friends of Albert Park,
c/o Broughton Trust,
Humphrey Booth Learning Centre,
Heath Avenue,
Lower Broughton,
Salford
 M7 1NY
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