Data Teams Overview

Data teams meet approximately every six weeks with the intent on reviewing student progress, determining who needs additional support, and figuring out how to change instructional and behavioral strategies to help students become successful and master skills, content, and school behavioral expectations.

Data Team Meeting Norms

  • The work of the data teams is always student focused.
  • Be Prepared (Share only the necessary information related to student concerns)
  • Students are individuals. Do not compare them to siblings and do not discuss parents.
  • Information shared about students is confidential. 
  • Share the air: One speaker at a time, watch sidebar conversations.
  • Specialists hear about student concerns first and then leave.
  • Speak positively about students.

Overview of the Data Team Process:

Follow district curriculum and deliver teacher created and district assessments

(Tier I Instruction)

Provide in class support and differentiated learning experiences for students.

For those students facing challenges, progress monitor and watch in the classroom. 

The week prior to a data team meeting (Week 5 of the six week cycle), invite specialists to a PLC meeting and determine loosely formed groups.  Specialists attending should include literacy, math, special education, and ELL.  If you have a concern related to OT and Speech, provide them advanced notice.  Just before this meeting, you should be entering students into the PM tab in Google Drive for your grade level.  Each progress monitoring sheet is numbered and precedes the tab for intervention groups. At this meeting, you should be entering student names into the Interventions tab after the PM (Progress Monitoring tab) with loosely formed groups that are focused on a specific skill. The progress monitoring sheet being completed prior to the meeting provides data for other educators to review to help determine student needs and interventions.

Every sixth week, data team meetings are held.  Classroom teachers come to data team meetings with student data binders/collections prepared to discuss.  During those meetings, individual plans are formulated and groups are finalized for the next six weeks. Plans reside in Google Drive and are updated during the meetings. Staff also have access to update the plans between meetings as well.  Literacy, math, and ELL support may be involved in intervention groups. When you come to the data team meeting, you should have entered loosely formed intervention groups into the second tab in Google Drive named Interventions. During the meeting, groups may be split, shared with other educators, etc.

Each teacher on a team delivers targeted interventions based on the identified needs of the students.  Entrance and exit assessments help determine if students have mastered skills.  Consult with specialists as necessary if support is needed for creating/determining interventions. (Tier II Instruction)

Groups do not need to last six weeks.  If you intervention group has mastered the skill you were teaching, meet with your team and determine what other students may need support.  

Should a student working in small group not make gains or is slow in making gains, frequency and intensity of interventions may change (ie: 1:1 depending on need and availability or change in intervention strategy)

For those students not responding to the regular delivery of quality interventions, they may be reviewed individually at the Student Intervention Team (S.I.T.) meeting held on Tuesday mornings.  

SIT candidates (students) need to be brought forward to Tom and Brian who oversee the Student Intervention Team.  A Google document will then be released to the teacher who will fill out the referral form for SIT and that is shared with the SIT team.  The team reviews student data and determines if further interventions are needed/necessary/should be tried or if the student has received a sufficient amount of intervention that a special education referral would be required.