400 - Students‎ > ‎

405R - Admission Requirements

A. Ages of Children and School Entrance

Children who reach the age of five (5) on or before September 30 of any school year are required by law (22.1-254) to attend school. A person of school age means a person who will have reached his fifth birthday on or before September 30 of the school year and who has not reached twenty years of age on or before August 1 of the school year (Virginia Code 22.1-2) Certain children are exempt from this requirement as follows:

 
1. Children who, together with their parents, conscientiously oppose attendance at school based on bona fide religious training or beliefs and have been approved for religious exemption by Frederick County School Board under provisions of Virginia.

2. Children whose parents have been approved by Frederick County School Board to provide home instruction for them under Virginia Code 22.1-254.

3. Children who will not have reached the age of six (6) on or before September 30 of each school year whose parents or guardians notify the school board in writing that they do not wish their children to attend school until the following year. Such children will be enrolled in kindergarten the following year* rather than first grade.

4. Those withdrawn by the school board from kindergarten until the following year upon the recommendation of the principal and with the consent of the parents or guardians. Such children will be enrolled in kindergarten the following year* rather than first grade.

5. Children who have reached their eighteenth birthday.
             * It is within the purview of the local school division to place students.


B. Parent Present at Time of Registration

A parent or guardian should be present with the student at the time of registration.

C. Birth Certificates 
 
1. If a parent or guardian does not present a birth certificate for his/her child at registration and needs assistance to secure the certificate, the school may contact the office of student support services.

 
2. "Any child whose age is not ascertainable because of lack of birth certificate shall nonetheless be admitted into the public schools upon affidavit of any person acceptable to the division superintendent as being able to estimate with reasonable certainty the age of such child. The division superintendent with the assistance of the local superintendent of public welfare shall secure a birth certificate for such child as soon thereafter as reasonable. Upon the failure of any person enrolling a pupil to present a certified copy of the pupil's birth record, the principal of the school in which the pupil is being enrolled or his designee shall immediately notify the local law-enforcement agency. The notice to the local law-enforcement agency shall include copies of the submitted proof of the pupil's identity and age and the affidavit explaining the inability to produce a certified copy of the birth record. Within 14 days after enrolling a transferred pupil, the principal of the school in which the pupil has been enrolled or his designee shall request that the principal or his designee of the school in which the pupil was previously enrolled submit documentation that a certified copy of the pupil's birth record was presented upon the pupil's initial enrollment." (22.1-3.1)

3. Students who transfer from other school systems shall be given a sixty (60) day grace period within which to satisfy the birth-certificate requirement.

D. Preschool Physical Examination
1. “No pupil shall be admitted for the first time to any public kindergarten or elementary school** in a school division unless such pupil shall furnish, prior to admission, (i)a report from a qualified licensed physician, or a licensed nurse practitioner or licensed physician’s assistant acting under the supervision of a licensed physician, of a comprehensive physical examination of a scope prescribed by the State Health Commissioner performed within the twelve months prior to the date such pupil first enters such public kindergarten or elementary school or (ii)records establishing that such pupil furnished such report upon prior admission to another school or school division and providing the information contained in such report.” (22.1-270)
 
**Includes grades K-5
 
2. Transfer students in grades K-12 shall be screened by the school nurse within sixty (60) days of admission. (Virginia School Health Guidelines, May 1999)
 
A sixty (60) day grace period will be permitted. If the sixty (60) day grace period expires, the student's name and other relevant information will be sent to the office of the superintendent for further action.
 
3. Such physical examination shall not be required of any child whose parent or guardian shall object on religious grounds and who shows no visual evidence of sickness, provided that such parent or guardian shall state in writing that, to the best of his/her knowledge such child is in good health and free from any communicable or contagious disease.
 
4. “Parents or guardians of entering students shall complete a health information form that is to be returned within fifteen (15) days unless the superintendent grants an extension. Upon failure of the parent or guardian to complete such form within the extended time, the superintendent may send to the parent or guardian, written notice of the date he/she intends to exclude the child from school.” (22.1-270)

E. Immunizations (Code of Virginia, 32.1-46)
1. No pupil shall be admitted to a school unless the parent or guardian has furnished documentary proof that shows that the pupil has been given the required immunizations: measles, mumps, rubella–a minimum of two measles, one mumps, and one rubella. The first dose must be administered at age twelve months (365 days) or older.
 
DPT requirements are for a minimum of three doses with one dose after the fourth birthday. If the child has received six doses before the fourth birthday, additional doses are contraindicated. DT vaccine is required for children medically exempt from pertussis vaccine. Adult Td is required for children seven years of age and older who do not meet the minimum requirements.
 
All students entering sixth grade must have a tetanus, diphtheria, pertussis (Tdap) booster immunization prior to entry if at least five years have elapsed since the last dose of tetanus toxoid-containing vaccine.
 
Polio requirements include a minimum of three doses of OPV or IPV in anycombination. If a child has had only three doses of polio vaccine, one dose must have been administered on or after the fourth birthday. However, a child who has received four doses before the fourth birthday is adequately immunized and does not need a dose after the fourth birthday.
 
All children born on and after January 1, 1997, who have not had chickenpox disease, will be required to document having received at least one dose of Varicella (chickenpox) vaccine, not earlier than the age of 12 months (365 days)
 
Effective October 1, 2009, three doses of properly spaced human papillomavirus (HPV) vaccine for females are required. The first dose shall be administered before the child enters the sixth grade. Because the human papillomavirus is not communicable in a school setting, a parent or guardian, at the parent's or guardian's sole discretion, may elect for the parent's or guardian's child not to receive the human papillomavirus vaccine, after having reviewed materials describing the link between the human papillomavirus and cervical cancer approved for such use by the Board.
 
2. The parent or guardian must sign a release form that will release the school board, its teachers, employees, and agents from any legal responsibility or damages that may occur to his/her child as a result of attending school without complete immunization.
 
3. Any student admitted conditionally and who fails to comply with his/her schedule for completion of the required immunizations shall be excluded until his/her immunizations are resumed. (22.1-271.2)
 
4. A pupil shall not be required to be immunized if: (32.1-46, 22.1-271.2)
 
a. The parent or guardian of the child objects on the grounds that the administration of immunizing agents (conflicts with his/her religious tenets of practices, unless an emergency or epidemic of disease has been declared by the state board of health.
 
b. The parent or guardian presents a statement from a physician licensed to practice medicine in Virginia that states that the physical condition of the child is such that the administration of one or more of the required immunizing agents would be detrimental to the health of the child.
 
5. The school principal or designee shall exclude from school any student for whom he/she does not have documentary proof of immunization, conditional enrollment notification, or notice of exemption based on the above-stated exemptions. (22.1-271.2)
 
6. Students transferring from out-of-state schools may provide as documentary evidence any immunization record that contains the exact date (month/day/year) of administration of each of the required doses of vaccines and that complies fully with the Virginia immunization requirements in terms of adequate immunization and number of doses of each of the vaccines and toxoids. (Virginia State Board of Health, Regulations for the Immunization of School Children, August 1, 1995, 4.2).
                      
F. Records from Other Schools

Records showing that the immunization and physical examination reports were submitted to a prior school are permitted. (22.1-270).

G. Religious Exemption From Compulsory School Attendance

The Code of Virginia, Section 22.1-254 provides that a school board shall excuse from attendance at school any pupil who, together with his parents, by reason of bona fide religious training or belief is conscientiously opposed to attendance at school.

Parents, along with their child or children, desiring to have their pupil excused from attendance under the provisions of 22.1-254 must notify the superintendent of schools in writing, complete an application and information form.

Students excused from attendance under 22.1-254 are excused permanently. However, parents wishing to reenroll pupils in public schools may be enrolled under any applicable procedure provided for re-enrolling home instructed students.

H. Entering Frederick County Schools from Accredited Schools

Students transferring from a public school or a private or parochial school which is accredited by an accreditation association approved by the Virginia Council for Private Education or otherwise recognized by the Virginia Board of Education or any other state’s Board of Education must meet the established grade assignment criteria for Frederick County Public Schools. Grade placement shall be on the basis of placement within the previous school. Credits earned will be determined by review of the student's transcript.




Legal Reference:

Code of Virginia, Sections 22.1-2; 22.1-5; 22.1-254; 22.1-254.1; 22.1-3.1; 22.1-3.2; 22.1-270; 22.1-271.2; 32.1-46






Approved: March 17, 1980
Amended: October 20, 1980
Amended: August 4, 1981
Amended: August 18, 1982
Amended: August 10, 1983
Amended: July 20, 1995
Amended: July 1, 1996
Amended: November 18, 1996
Amended: July 29, 1997
Amended: March 8, 1999
Amended: July 6, 1999
Amended: January 4, 2001
Amended: May 30, 2001
Amended: August 1, 2001
Amended: July 17, 2002
Amended: November 27, 2002
Amended: December 19, 2002
Amended: October 2, 2003
Amended: February 10, 2004
Amended: January 24, 2005
Amended: September 16, 2005
Amended: April 21, 2006
Amended: July 11, 2006
Amended: June 11, 2007
Amended: October 2, 2007
Amended: July 6, 2008