310R - Homebound Instruction

A. Procedures

1. Homebound instruction is provided based on certification of need by the attending licensed physician, licensed clinical psychologist, licensed nurse practitioner or physician's assistant. Homebound instruction will be made available to students who are confined at home or in a health care facility for periods that would prevent normal school attendance. Additionally, homebound instruction may be used to supplement the classroom program for health impaired students whose conditions may interfere with consistent attendance.

For the purpose of homebound instruction, “confined at home or in a health care facility” means the student is unable to participate in normal day-to-day activities typically expected during school attendance; and, absences from home are infrequent, for periods of relatively short duration, or to receive health care treatment.

For students eligible for special education or related services, the Individualized Education Program (IEP) committee must revise the IEP, as appropriate, to direct off-site instruction.

Credit for work shall be awarded when completed under the supervision of a teacher licensed by the Board of Education and which meets the requirements of 8 VAC 20-131-180.

2. Homebound instruction is designed to provide continuity of educational services between the classroom and home or health care facility for students whose medical needs, physical or psychiatric, do not allow school attendance for a limited period of time. Homebound instruction may be used to supplement the classroom program for those students with health impairments whose conditions may interfere with regular school attendance. Due to the many complex variations in individual cases, no specific number of days can be set.

3. The goals of homebound instruction are to sustain continuity of instruction and to facilitate the student’s return to school. Due to limitations inherent to homebound instruction, students may or may not progress at a rate equivalent to attending regular school full-time.

4. Homebound instruction is: (a) designed so that the student does not fall significantly behind during the period of confinement; (b) interactive – the student is expected to participate in the instructional process and complete assignments; (c) expected to include homework; (d) intended to make every effort to provide reasonable academic progress; and (e) intended to provide core academic subjects.

Homebound instruction is not: (a) intended to replace or supplant school-based services; (b) reliant on the presence of the homebound teacher to complete assignments; (c) a means to substitute for course credit that must be earned according to class requirements; (d) guaranteed that specialty classes (i.e., requiring labs, special facilities or equipment) will be comparable; (e) necessarily inclusive of all elective courses; and (f) a means to graduate on-time.

All diploma requirements in effect at the time of the student's entry into grade nine must be met for graduation.

5. Homebound instruction is available to those students who will be absent a minimum of two weeks (or ten instructional days). Orders for homebound instruction should be provided at the beginning of the student’s absence. Any student illness which prevents regular school attendance for fewer than 10 instructional days is best handled at the school level.

For students having chronic illnesses necessitating more frequent periods of time away from school, it is appropriate for the attending licensed physician, licensed clinical psychologist, licensed nurse practitioner or physician’s assistant to request intermittent homebound services. Such services start and stop based on pre-defined triggers. Homebound services for these students will be individualized to minimize the interruption of instruction. Based on the premise that instruction should take place in the school setting to the fullest extent possible, part-time homebound instruction will be provided to students who can tolerate less than a full day in the classroom setting.

6. Generally, the homebound teacher will be expected to begin instruction with material currently being taught in the classroom. Students who have not completed assignments given prior to the approval of homebound instruction will be responsible for completion of those assignments. The homebound teacher may assist the student with prior assignments.

7. Homebound instruction is available to pregnant students when the student’s attending licensed physician, licensed clinical psychologist, licensed nurse practitioner or physician’s assistant determines that she is not medically able to attend school and may continue for a period of six weeks following the birth.

8. The parent or legal guardian of the student, or the student if emancipated or of majority age, is required to grant written permission to school officials to consult with the attending licensed physician, licensed clinical psychologist, licensed nurse practitioner or physician’s assistant in order for Frederick County Public Schools to evaluate the need for homebound instruction. Information shared is essential in determining the student’s eligibility to receive homebound instruction.

9. When school personnel are informed that a student may be in need of homebound instruction, the principal or designee shall provide the director of student support services the student's name, address, age, phone number, grade , base school, and name and address of the attending licensed physician, licensed clinical psychologist, licensed nurse practitioner or physician's assistant .

10. Homebound Instruction Referral forms may be forwarded to the attending licensed physician, licensed clinical psychologist, licensed nurse practitioner or physician's assistant by the office of student support services or by the parent/legal guardian or eligible student. Requests for homebound instruction must be approved by the director of student support services or designee before homebound instruction can begin. Prescription notes and letters from physicians will not be accepted in lieu of the completed referral form.

11. Elementary school students (grades K-5) may receive a minimum of one hour per day or five hours per week of instruction. Middle school students (grades 6-8) may receive a minimum of eight hours per week of instruction. Secondary students (grades 9-12) may receive two hours per core academic subject. A student receiving homebound instruction is carried on the daily register of the school in which he/she is enrolled, provided that instruction has been received as specified. A student receiving homebound instruction is counted as present as long as the student actively participates in scheduled homebound sessions.

12. Students receiving homebound instruction should return to school-based instruction as soon as possible. Homebound instruction should not be approved for periods in excess of nine calendar weeks. If necessary for homebound instruction to continue beyond nine weeks, an extension form including a treatment plan, report of progress toward treatment goals, and specific plans to transition the student back to school, will be required from the attending licensed physician, licensed clinical psychologist, licensed nurse practitioner or physician's assistant.

13. Generally, students receiving homebound instruction are not permitted to sustain outside employment, or participate in extracurricular activities, field trips, athletics or any other outside activities unless the attending licensed physician, licensed clinical psychologist, licensed nurse practitioner or physician’s assistant specifically states in writing that participation in the activity is medically necessary.

14. Students who are eligible for homebound instruction are expected to be under the regular care of the attending licensed physician, licensed clinical psychologist, licensed nurse practitioner or physician's assistant.

15. Homebound instruction will not be provided when a Frederick County Public Schools student is hospitalized in an institution located outside the geographic boundaries of Frederick County or the City of Winchester unless authorized by the director of student support services or designee.

16. Homebound instruction will not be provided during the summer.

17. The homebound teacher must hold a valid teaching license issued by the Commonwealth of Virginia.


B. Responsibilities of School-Based Homebound Coordinator, Homebound Teacher, School-Based Teacher, Student, and Parents and/or Legal Guardians

1. The school-based homebound coordinator is responsible for the following:

a. Requesting teachers for the provision of homebound instruction;

b. Notifying the office of student support services in a timely manner with the names of the identified homebound teachers ;

c. Resolving academic issues for students receiving homebound instruction, and/or reporting the academic issues to the building principal for resolution;

d. Resolving issues between the classroom teacher and the homebound teacher;

e. Arranging SOL testing for students who are receiving homebound instruction through the school counseling office or school test coordinator;

f. Maintaining contact with the parent and student, as necessary; and

g. Facilitating the student’s return to instruction in the classroom.


2. The homebound teacher is responsible for the following:

a. Maintaining close contact with the student’s teachers, school counselor, and the office of student support services to receive and implement appropriate educational programs;

b. Using assignments and materials provided by the school-based teacher or supervisor of instruction;

c. Maintaining an accurate record of the hours of instruction provided for each assigned student and filing such information with the office of student support services on a monthly basis;

d. Providing the parent/legal guardian, or student who is emancipated or of majority age, and the office of student support services with a monthly schedule of appointments for homebound instruction at the beginning of each month;

e. Submitting the student’s completed work to the designated school representative(s) prior to the end of the grading period and maintaining written documentation of work completed with the homebound records, or in cases where online instruction is used, provide a written record;

f. Documenting any instructional time that is interrupted because of the student not being available for the instruction period;

g. Notifying the office of student support services of all canceled homebound appointments or appointments for which a student was unavailable for services on the day of the services;

h. Notifying the office of student support services of all unusual requests or occurrences during the implementation of homebound instruction; and

i. Assisting the student, family, and the school with the student’s transition back to school at the end of homebound instruction.


3. The school-based teacher is responsible for the following:

a. Providing the homebound teacher with appropriate instructional materials and information;

b. Grading all work completed by the student receiving homebound instruction and providing prompt feedback to the homebound teacher and the student regarding the quality of the submitted work;

c. Maintaining close contact with the homebound teacher to monitor the instructional progress of the student;

d. Collaborating with the homebound teacher about the curriculum and appropriate instructional strategies;

e. Determining final grades and recommending promotion or retention; and

f. Assisting the student in transitioning back to the classroom setting.

4. The student and/or parent(s)/legal guardian(s) are responsible for the following:

a. Notifying the school division that homebound services may be needed, discussing the process for initiating services, and signing a release of information so that school division personnel may share information with the attending licensed physician, licensed clinical psychologist, licensed nurse practitioner or physician's assistant about homebound instruction prior to the official request being made;

b. Obtaining the medical certification of need requesting homebound instruction and providing requisite signatures in order to begin the homebound instruction;

c. Having a responsible adult in the home during the entire period of instruction;

d. Providing adequate facilities for teaching and learning in a public area in the home (i.e., quiet space without interruptions, with table, chairs and appropriate supplies) or provide transportation to another agreed upon facility;

e. Having the student ready for instruction at the time agreed upon by the homebound teacher and parent/legal guardian or student who is emancipated or of majority age;

f. Obtaining textbooks and materials from the student's locker;

g. Completing all work assigned prior to the implementation of homebound instruction;

h. Supervising daily homework;

i. Notifying the homebound teacher, prior to the scheduled visit, if there is a potentially contagious illness in the home or if there is an emergency;

j. Keeping all appointments with the homebound teachers. Absences require 24 hours notice. Excessively missed appointments may result in the suspension or termination of services for general education students and may relieve the school division from providing compensatory services to students with disabilities;

k. Making every effort to complete school assignments during homebound sessions and homework assignments in-between sessions;

l. Advising the homebound teacher of any change in the student’s status that would necessitate modification or termination of homebound instruction;

m. Notifying the office of student support services of missed appointments or tardiness by the homebound teacher(s);

n. Completing all work and exams by the end of the last day of school unless an exception is approved by the school principal; and,

o. Following the individual treatment plan as prescribed by the attending medical professional.

C. Termination of Homebound Instruction

1. Termination of homebound instruction will occur under the following conditions:

a. Homebound instruction will terminate as indicated on the approved request for homebound instruction form unless an extension is approved by the director of student support services or designee after review of recommendations from the attending medical professional.

b. Homebound instruction will terminate if the student has three or more absences for reasons other than illness or is excessively tardy for scheduled homebound sessions agreed to and arranged at a neutral public facility.

c. Homebound instruction will terminate if the student or the parent becomes uncooperative and the homebound teacher has notified and received the concurrence of the director of student support services or designee.



Legal References:
Code of Virginia, 1950, as amended §§ 54.1-2952.2; 54.1-2957.02
8 VAC 20-131-180





Approved: May 17, 1983
Amended: November 8, 1999
Amended: July 28, 2003
Amended: July 20, 2010
Amended: October 15, 2014