221R - School Crisis and Emergency Management Plan

Each school shall develop a written school crisis and emergency management plan as defined below.  The Department of Education shall provide technical assistance to the school division in the development of the school crisis and emergency management plans.  In developing this plan, schools may consult the model school crisis and emergency management plan developed by the Board of Education and the Virginia Center for School and Campus Safety. 

Each school shall annually conduct school safety audits as defined below. The results of such school safety audits shall be made public within 90 days of completion. The school board may withhold or limit the release of any security plans and specific vulnerability assessment components as provided in the Virginia Freedom of Information Act, Va. Code § 2.2-3705. Each school shall maintain a copy of the school’s safety audit report, which may exclude such security plans and vulnerability assessment components, within the office of the school principal and shall make a copy of such report available for review upon written request.  

“School crisis and emergency management plan” means the essential procedures, operations, and assignment required to prevent, manage, and respond to a critical event or emergency, including natural disasters involving fire, flood, or severe weather; loss or disruption of power, water, communications or shelter; bus or other accidents; medical emergencies, student or staff member deaths; explosions, bomb threats; gun, knife or other weapons threats; spills or exposures to hazardous substances; the presence of unauthorized persons or trespassers; the loss, disappearance or kidnapping of a student; hostage situations; violence on school property or at school activities; incidents involving acts of terrorism and other incidents posing a serious threat of harm to students, personnel, or facilities.  The plan shall include a provision that the Department of Criminal Justice Services and the Virginia Criminal Injuries Compensation Fund shall be contacted immediately to deploy assistance in the event of an emergency as defined in the emergency response plan when there are victims as defined in Va. Code § 19.2-11.01, as well as current contact information for both. 

“School safety audit” means a written assessment of the safety conditions in each public school to (1) identify and, if necessary, develop solutions for physical safety concerns, including building security issues and (2) identify and evaluate any patterns of student safety concerns occurring on school property or at school-sponsored events.  Solutions and responses shall include recommendations for structural adjustments, changes in school safety procedures, and revision to the school board’s standards for student conduct. 

Each school shall maintain records of regular safety, health and fire inspections that have been conducted and certified by local health and fire departments.  In addition, the school administration shall: 

  1. Equip all exit doors with panic hardware as required by the Uniform Statewide Building Code; and
  2. Post evacuation routes for students in each room.  
  3. Conduct safety drills in compliance with Policy 223P, Administration - Safety Drills.

Each school shall have contingency plans for emergencies that include staff certified in cardiopulmonary resuscitation (CPR), the Heimlich maneuver, and emergency first aid.  In addition, the school administration shall ensure that the school has: 

  1. Written procedures to follow in emergencies such as fire, injury, illness, allergic reactions and violent or threatening behavior.  The procedures include Policy 437P, Students - Administration of Medications to Students and Regulation 437R, Students - Administration of Epinephrine.  The plan shall be outlined in the student handbook and discussed with staff and students during the first week of each school year;
  2. Space for the proper care of students who become ill; and
  3. A written procedure for responding to violent, disruptive or illegal activities by students on school property or during a school sponsored activity. 

In school buildings with an instructional and administrative staff of ten or more, there shall be at least two employees who have current certification in cardiopulmonary resuscitation or have received training, within the last two years, in emergency first aid and cardiopulmonary resuscitation.  If one or more students diagnosed as having diabetes attend such school, there shall be at least two employees who have been trained in the administration of insulin and glucagon. 

In school buildings with an instructional and administrative staff of fewer than ten, there shall be at least one employee who has current certification in cardiopulmonary resuscitation or has received training, within the last two years, in emergency first aid and cardiopulmonary resuscitation.  If one or more students diagnosed as having diabetes attend such school, there shall be at least one employee who has been trained in the administration of insulin and glucagon. 

When a registered nurse, nurse practitioner, physician or physician assistant is present, no employee who is not a registered nurse, nurse practitioner, physician or physician assistant shall assist with the administration of insulin or administer glucagon. Prescriber authorization and parental consent shall be obtained for any employee who is not a registered nurse, nurse practitioner, physician or physician assistant to assist with the administration of insulin and administer glucagon.

 

Legal Refs

Code of Virginia, 1950, as amended, section 22.1-274, 22.1-279.8.

8 VAC 20-131-260.

 

Approved: September 12, 2003
Amended: March 31, 2009
Amended: May 27, 2009
Amended: June 6, 2012
Amended: July 1, 2014
Amended: April 18, 2018