a few FGC members to assist you during the year. A minimum of two,
but 3 or 4 would be best.
the month before each General Meeting
Get updated electronic copies of the membership from the Membership VP.
- Determine who has a birthday in the upcoming month from the list.
- You or a helper should telephone each person on the list prior to the meeting to remind them that they should bring in a prize for the raffle.
- Send the list of upcoming birthdays to the Chirp editor.
- New in 2010/11: E-mail members with upcoming birthdays a “birthday greetings” from the FGC. (Note: members who have been in the Club for awhile will have their actual birth date listed in old yearbooks. I think it’s a nice touch to try to get the greetings close to their actual birthday if possible.) This serves two purposes: everyone likes to get their birthday acknowledged and it may serve as a reminder to bring in their prize (without actually saying so in the greeting).
- New in 2010/11: Make colorful gift tags to attach with a ribbon to each raffle prize that is brought in. I think it serves several purposes: the colorful tags make the table look festive; it makes the giver feel they’re appreciated by the attention and when a member calls or writes to them to thank them for the prize. The tags can be handmade, or printed on a computer. A template for printing 3 on a 4.5”x 6.5” card is attached.
At the General Meeting
- Get the baskets and raffle tickets out of the storage room. Give to your helpers to sell raffle tickets before the meeting and during the break.
- Watch for members bringing in the gifts to get the tags attached. Thank each person.
- Get the cash envelop from the Treasurer. Count the cash and record on the slip in the envelop and give to the Treasurer. Note: people always seem to run up at the last minute to buy tickets.
- Ask a visitor or a new member to select the winning tickets.
- Re-store all the baskets and tickets in the storage room.