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E-portfolio Video Case Studies

Australian Exemplars


The E-portfolio Video Case Studies, commissioned by the E-portfolios for Learner Pathways, provides an in-depth research into the stories and lessons learned from a selection of the Exemplar Trial teams. In each of the following Case Studies you can unpack the successes and challenges experienced by the project teams, teachers and learners, by viewing videos, watching recorded webinars, reading summary reports or viewing their presentations.

Below are the key recommendations from the Case Studies for effective implementation of e-portfolios into large Vocational Education and Training institutions.


  1. The AFMA Story (Australian Financial Management Association)
  2. The BHI Story (Box Hill Institute)
  3. The VU Story (Victoria University)
  4. The WSI Story (TAFE NSW, Western Sydney Institute)

Key Recommendations

Tips for Effective Implementation

  1. Get buy-in from key stakeholders in your organisation - managers, teachers and learners.
  2. Ensure that e-portfolios are included as part of the strategic direction of the organisation.
  3. Ensure that the choice of e-portfolio system will integrate well with other organisational systems.
  4. Support and fund strategic training of a group of e-portfolio champions
  5. Include e-portfolios in the ongoing professional development program for teachers and the induction process for learners.
  6. Rollout e-portfolios systematically across the organisation in a timely manner
  7. Embrace and promote the e-portfolio approach at all levels in the organisation
  8. Conduct regular and strategic reviews of the e-portfolio system and its impact on stakeholders.

Guidelines for Embedding E-portfolios

  1. Be specific about the purpose of the e-portfolios for learners in courses and across all their learning experiences.
  2. Introduce e-portfolios in a range of subjects or courses and show teachers how best to integrate it into their delivery and assessment.
  3. Involve other key personnel in the process e.g. Careers, Library
  4. Emphasise the benefits of e-portfolios for reflecting on courses and supporting lifelong learning.
  5. Ensure that access to learner e-portfolios is made easy and engaging, as well as support learners through templates and clear instructions
  6. Use e-portfolios as Individual Learning Plans for learners
  7. Mentor teachers and learners in how to integrate e-portfolios into their key assessments.
  8. Use e-portfolios to provide a better connection between the classroom and the workplace.
  9. Use e-portfolios to provide greater personalisation and customisation, and to create optimum learning pathways

Business Case Recommendations

  1. Emphasise the cost benefits of using e-portfolios to all stakeholders eg saving of time
  2. Provide information to prospective employers about the e-portfolio approach at your organisation.
  3. Prepare a staged Action Plan that involves key stakeholders and requires regular reporting on progress.
  4. Ensure that the e-portfolio system provides security and privacy for learner content
  5. Enable portability of learner e-portfolios across the organisation and beyond.
  6. Create a communications plan and clearly identify who the stakeholders are in the e-portfolio implementation process.
  7. Ensure a clear liaison with teacher learning centres and management for consistent implementation and reporting.
  8. Enable a process of collecting data on e-portfolio useage and analyse for continual improvement.
  9. Promote the e-portfolio approach outside of the organisation as a marketing process.
  10. Build and maintain an integration between the workplace and the learning organisation via e-portfolios.