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Level Four: How?

Your mission!

Gather evidence of your learning for your e-portfolio

Let's begin with some reading below about how to gather evidence for your e-portfolios and viewing the videos to provide the next step in discovering how to prepare artefacts for your e-portfolios.

Then consolidate your learning by visiting the Quests and completing them this week.

Remember to visit the Ning Network forums to join in the discussions there.

What's the point of gathering my evidence?

Professionals are now gathering and presenting their learning, employment and life long achievements on the web to share with a wider audience. Many have built and maintain a personal learning network with whom they share the achievements. An e-portfolio can provide a simple to use and effective online repository for collections of artefacts that represent these achievements.

Understanding what artefacts can be included as evidence is an essential part of the planning. You'll find it useful to view the videos on how to gather your evidence and to listen to the voices of those who've already done this.

Making the first step in 'collecting' your artefacts can be assisted by following the lead of others. Let's take a look at the advice from our eportfolio practitioners before staring the Level 4 Quests.

Here's a collection of ideas to begin with!

Coach Carole says:

  1. identify and clarify your purpose and audience
  2. create a list of the artefacts you already have
  3. categorise your artefacts to suit your e-porfolio purpose and audience
  4. plan to 'convert or create new and innovative' artefacts to complete your collection
  5. share your list of evidence with an action partner

Dr Helen Barret says:

"When learning new tools, use familiar tasks; when learning new tasks, use familiar tools."     (Helen Barrett)

Helen also suggests that we use simple collaborative tools for the task of gathering our artefacts, in her E-portfolio Googlesite instruction page. And provides a useful spreadsheet example of her collections.

Creating innovative artefacts!

Let's consider using some other familiar tools to start gathering your evidence in creative ways. Now's the time to revisit the Challenge Gallery and practice one or more of the Web 2.0 tools or Online repositories for collecting your artefacts.  If you need more help with any of these, you'll be able to view some short videos in the Challenge Gallery and/or attend some support webinars scheduled during the MOOC. Details of these are located in the Challenge Webinars Schedule.

Here's a few ideas from eportfolio practitioners in the Trades and Professions in Australia about chosing appropriate and engaging innovative artefacts.

Audio visual artefacts

Students in the Hairdressing School at Western Sydney Institute of TAFE are using photographic evidence of their skills in hairdressing to add to their eportfolios.

Student work from the Hairdressing School at Western Sydney TAFE

Students in the Reflect and Connect course at YNH Services Ltd, a small regional RTO in Victoria, are exploring the use of Web 2.0 tools to display evidence of their accumulated learning over a period of time for Recognition of their Prior Learning.

This mind map from Paul Rawlinson of the Glenroy Neighbourhood Learning Centre was posted on his blog:

How do you  make an innovative asset/artefact?

Now that we have so many free Web 2.0 tools available, it is relatively easy to make innovative assets for your eportfolio. Here's a couple that Coach Carole made to illustrate some of her competencies:

A Google Video

An Xtranormal Video


You will need to ensure that you have ownership of everything you upload to your e-portfolio. Don't display assets that you have gathered from repositories such as You Tube unless you have created them.

Guidelines for Copyright are located at the Framework's Copyright Kitchen resource online.


Be mindful of what you want to share online and take steps to protect your digital identity by not revealing your personal details unless you can trust the person you are sharing with.

Guidelines for protecting your digital identity are located in the attached document:
VET E-portfolio Privacy Impact
Assessment research report

Determining the privacy requirements for
e-portfolio use in the Australian VET sector

What are we gathering evidence about?

Employability Skills

Essential Skills

Don Presant and Linda Maxwell provide these instructions for the collection phase:

Note: the following has been adapted from the Career Portfolio Manitoba project created by Don Presant and Linda Maxwell.

... In this program, we'll help you learn what skills and knowledge you already possess, not only from your education, but from your life experience. Then we'll help you find the best way to present your skills and knowledge in your e-portfolio. It's a five-step program...

Step 1:
Identify life experiences and identify examples of essential skills that you have. Think especially of those experiences that helped you grow as a person. Include:
  • Volunteer experiences
  • Hobbies
  • School
  • Work
Step 2:
Reflect – Identify knowledge, skills and attitudes
  • What do I know,
  • what can I do,
  • what attitudes are needed
Step 3:
Group into areas of expertise, define goals
  • Create functional lists of essential skills
  • Create functional lists for areas of expertise
  • Create SMART goals
Step 4:
Use an artefact planning sheet to start listing the artefacts you already have. These can include such documents as:
  • resumes
  • certificates
  • assignments, projects and assessments
  • evidence of practical achievements
  • photos
  • slide decks
  • movies
  • stories
Step 5:
Put it all together in a portfolio
  • Introduction
    •  Title Page
    •   Table of Contents
    •   Personal Statement or Introduction
  • Goals/Plans
  • Areas of Expertise: Knowledge, Skills and Attitudes
  • Functional Lists
  • Resumes
  • Cover letters
  • Demonstrations, certificates, transcripts

Pebblepad process - not just an e-portfolio

This video from Victoria University, displayed in You Tube, steps through the process of using PebblePad as a student and adding assets to the webfolio.

A Voicethread production

You can hear what some practitioners have to say in this voicethread, and you can add your own voice to the thread.

What advice would you give to students about their choice of artefacts?

Here's some advice from Nayomie Baihn, WSI ePortfolio Administrator, at the  Western Sydney Institute, NSW TAFE

  • Have a clear purpose in mind before you start & know your audience.
  • Think about what you are hoping to demonstrate; knowledge & skills etc.
  • Use a range of artefacts types to make your ePortfolio interesting & engaging for your intended audience.
  • Make sure the artefacts chosen are appropriate to the purpose of the ePortfolio.
  • Be aware of how much storage space you have been allocated.
  • Find out what image, video, audio, document file formats will work in the ePortfolio system you are using to save frustration at a later stage.
  • Take a few shots at various angles & choose the best ones to include in the ePortfolio – remember less is more; quality over quantity is best.
  • Resize & compress images for web before uploading to ePortfolio to save on storage space (as in many cases this can be limited).
  • When using video – short timeframes work best.

Coach Carole,
Jun 27, 2011, 12:32 AM
Coach Carole,
Jun 27, 2011, 12:31 AM
Coach Carole,
Jun 29, 2011, 7:39 PM
Coach Carole,
Jun 27, 2011, 12:33 AM