Constitution of Postmasters (yet to be ratified)

The constitution of Postmasters is currently being translated into french and spanish


  • Article 1 Name of Organization
  • Article 2 Objectives and Purposes
  • Article 3 Membership
  • Article 4 Officers and Duties
  • Article 5 Meetings and Notice
  • Article 6 Quorum and Voting
  • Article 7 Amendments
  • Complete Index 
  • Article 1 Name of Organization

    The name of this organization is Postmasters.

    Article 2 Objectives and Purposes

    Postmasters is an online, non-profit, service organization for the benefit of the worldwide web community. Our purpose is to promote and practice traditional discussion arts. We are a self-moderating, self-developing, self-propagating and self-sustaining community.

    To achieve our purpose Postmasters provides for the public an open circuit, free speech zone and offers The Discussion Workshop Series.

    The Discussion Workshop Series:

    1. Provides for its community members opportunities which give them skill and experience as participants in online democratic discussions;

    2. Enables community members to coordinate democratic discussion so as to achieve online group action;

    3. Provides for the community fair and constructive evaluation of their efforts;

    4. Enables the members to investigate and deliberate upon matters relevant to the online community;

    5. Affords leadership training for its members.

    Article 3 Membership

    Sec 1.
    This is a private association, and membership herein shall be by invitation only. Any member may sponsor an eligible prospective member, and invite that person to join.

    Sec 2.
    Membership shall be determined by attendance at two consecutive meetings and election. The applicant shall be declared elected to membership upon the favorable vote of at least a majority of the active members present and voting. All members shall have equal rights and responsibilities.

    Sec 3.
    The membership shall be divided into two classifications: active and inactive.

    a) All active members shall be entitled to all rights and privileges, and shall share responsibilities. These responsibilities shall include support of its purposes and constructive contribution to its program and activities.

    b) Inactive membership may be conferred on any member requesting an extended absence from meetings, or who wishes to maintain membership without regular attendance at meetings. A member may also be classified as inactive by a majority vote of the Executive Committee for continued absence without notice. An inactive member may be restored to active membership upon request, provided there is a vacancy on the active roster. Inactive members shall have no voting privileges, shall not hold office, shall not be counted toward a quorum. Inactive members may, upon occasion, be requested to participate in Discussion Workshop programs.

    Article 4 Officers & Duties

    Sec. 1. The officers shall be a President, a Vice President Education, a Vice President Membership, a Vice President Promotional, a Secretary, a Treasurer, a Master Host, and the Immediate Past President.

    Sec 2. The President is the chief executive officer and is responsible for fulfilling our mission. The President presides at meetings, appoints all Committees, and has general supervision of the operation of the club. The President shall be an ex officio member of all Committees except the Nominating Committee.

    Sec 3. The Vice President Education is the second ranking officer and is responsible for planning, organizing and directing a program which meets the educational needs of the members. The Vice President Education chairs the Education Committee.

    Sec 4.The Vice President Membership is the third ranking Club Officer and is responsible for planning, organizing and directing a program that ensures individual member retention and growth in club membership. The Vice President Membership chairs the Membership Committee.

    Sec 5. The Vice President Promotional is responsible for developing and directing a publicity program that informs members and the general public about our purpose and programs. The Vice President Promotion chairs the Promotional Committee.

    Sec. 6. The Secretary keeps an accurate record of the business meetings and of the Executive Committee; maintains an accurate and complete roster of individual members of this Club and transmits the same to the successor in office.

    Sec. 7. The Treasurer is responsible for financial policies, procedures, and controls. The Treasurer receives and disburses, with approval, all funds and keeps an accurate account of all transactions. The Treasurer shall make financial reports to the Executive Committee quarterly and upon request, and shall transmit the accounts and all undistributed funds to the successor in office at the end of the term.

    Sec 8. The Master Host administers the Greetings Program and chairs the Social and Reception Committee.

    Sec 9. The Immediate Past President provides advice and counsel as requested by the President.

    Sec 10. Elections shall be held at the first meeting in January in each year, to take office the following March. Officers shall serve for terms of one (1) year. The terms of Officers shall commence at 12:01 a.m. on ___ and end on the last day of ___ at midnight.

    Sec. 11. Except for the Immediate Past President, the Officers shall be elected by the active members. If the office of Immediate Past President is vacated for any reason, it shall stay vacant for the remainder of the term.

    Sec. 12. Nominations for Officers shall be made by a Nominating Committee appointed by the President at least two (2) weeks prior to the election. This Committee shall consist of three (3) active members. This Committee shall present its report at the regular business meeting immediately preceding the business meeting at which the election is to take place, and shall present only the names of active members who have consented to serve if elected. Further nominations may be made from the floor at the time of the election by any active member.

    Sec 13. All elections shall be by secret ballot, unless a secret ballot is dispensed with by unanimous vote, with a majority vote of all active members present and voting necessary to elect each Officer. The Chairman of the Nominating Committee shall be the Immediate Past President, unless the best interests of the membership require otherwise.

    Sec. 14. Any Officer may formally resign and no acceptance by the membership shall be required to make it effective. Any Officer may be removed from office at any time, with or without cause, by majority vote of all active members present and voting at a business meeting.

    Sec. 15. Any vacancy in an Office, except for the Immediate Past President, shall be filled by a special election held at the next business meeting following the announcement of the vacancy.

    Sec 16. Presidents may not be re-elected for a successive term.

    Article 5 Meetings and Notice

    Sec. 1. Regular meetings, which shall include any business meeting of active members, shall be held every two weeks.

    Sec. 2. Special business meetings may be called by a majority vote of the active members present and voting at any regular meeting at which a quorum is present, or by the President. Meetings of the Executive Committee shall be held monthly.

    Sec. 3. No notice shall be required for regular business meetings. Notice of any change in the time or site of any regular meeting, and notice of all special meetings, shall be given at least four (4) days in advance of such meeting to all members. Notice of special meetings shall include a statement of the general purposes of the meeting, but any membership business otherwise valid may be transacted at the meeting.

    Article 6 Quorum and Voting

    Sec. 1. A majority of the active membership shall constitute a quorum for the transaction of all business. A majority of the Executive Committee shall constitute a quorum for the transaction of the Committee's business.

    Sec. 2. Each active member shall be entitled to one vote on any matter presented to the membership for a vote.

    Sec. 3. No voting by proxy or absentee ballot shall be permitted on any matter presented to the membership for a vote.

    Sec. 4. Unless a greater vote is required in a particular matter, the affirmative vote of at least a majority of those active members who are present and voting at a duly held business meeting at which a quorum is present shall be the act.

    Article 7 Amendments

    Sec. 1. This Constitution may be amended only by two-thirds of the votes cast at a business meeting or a special meeting at which a quorum of the voting membership is present.

    Sec. 2. Proposed amendments may be submitted by any member at any time up to sixty (60) days before the membership meeting at which they will be considered.

    Complete Index

    Article 2 Purpose
    Section 1 democratic discussion
    Section 2 action
    Section 3 evaluation
    Section 4 deliberation
    Section 5 leadership training
    Article 3 Membership
    Section 1 invitation
    Section 2 attendance
    Section 3 classification
    Section 3a active
    Section 3b inactive
    Article 4 Officers
    Section 1 officers
    Section 2 president
    Section 3 education vp
    Section 4 membership vp
    Section 5 promotional vp
    Section 6 secretary
    Section 7 treasurer
    Section 8 master host
    Section 9 past president
    Section 10 elections
    Section 11 past president
    Section 12 nominations
    Section 13 ballot
    Section 14 resignation
    Section 15 vacancy
    Section 16 re-election
    Article 5 Meetings
    Section 1 regular
    Section 2 special
    Section 3 notice
    Section 1 quorum
    Section 3 proxy
    Section 4 decision
    Article 7 Amendments
    Section 1 amendment
    Section 2 proposal