GRADE By-laws

Greater Rockies Association for Developmental Education

(GRADE)

BY-LAWS

ARTICLE I – RULES OF ORDER

Robert’s Rules of Order, Revised shall guide the Association in all areas not in these by-laws.


ARTICLE II – DUES

The annual dues shall be reviewed each year and may be changed by the Executive Board with approval of the membership present at the annual business meeting. The membership year shall be from fall conference to fall conference. Annual dues are as follows:

  • $10.00 – Full-Time professional member

  • $5.00 – Part-Time professional member


ARTICLE III – MEMBERSHIP APPLICATION

Individuals interested in membership shall file an application with the Membership Committee Chairperson.  Upon receipt of the membership fee, the applicant will be a member in good standing.


ARTICLE IV – ELECTED OFFICERS

A. Duties and Powers

  1. President: Shall call and preside at all meetings of the Executive Board, prepare the agenda for these meetings, serve as liaison with other organizations having similar interests, serve as GRADE’s official representative to NADE, serve as ex-officio member of all standing committees, and appoint, with the approval of the Executive Board, the members of all permanent and ad-hoc committees, and conduct additional duties at the discretion of the Executive Board.

  2. President Elect: Shall serve as chairperson of the Nominating Committee, assume the chair of the Executive Board in the absence of the President and the Vice-President, serve as GRADE president for the following year, and conduct additional duties at the discretion of the President and the Executive Board.

  3. Vice President: Shall serve as chairperson of the Conference Planning Committee; acts as presiding officer in absence of the President; organizes, plans, coordinates, and supervises the annual conference; prepares annual report after annual conference; conducts liaison activities as necessary; acts as general advisor to the President, and conduct additional duties at the discretion of the President and the Executive Board.

  4. Secretary: Shall serve as chairperson of the Membership Committee, shall record the minutes of all Executive Board meetings, submit copies of the minutes for the approval of the Executive Board, maintain the archives of the association, maintain the master mailing lists, carry on all general correspondence as needed, and conduct additional duties at the discretion of the President and the Executive Board.

  5. Treasurer: Shall monitor the association budget, provide a quarterly report on income and expenditures to the Executive Board, maintain all financial records, issue all checks and purchase orders (as authorized by the Executive Board), prepare an annual Financial Statement for the membership, help coordinate the Membership Committee, conduct all other necessary financial activities of the organization, and conduct additional duties at the discretion of the President and the Executive Board.

  6. Publisher/Editor: Shall serve as chairperson of the Publications/Newsletter Committee working with the webmaster to e-mail the chapter newsletter to the membership, update website when necessary, and send pertinent information in regards to what is happening within the association.


The Executive Board may appoint alternate committee chairs to help with any of the functions listed above.

B. Election and Term of Office

  1. Procedure: Officers shall be elected by a simple majority vote of the membership.

  2. Term: Each newly elected officer shall be inducted and take office at the annual conference and shall serve as follows:

  • President 1 year
  • President-Elect 1 year
  • Vice-President 1 year
  • Secretary 2 years
  • Treasurer 2 years
  • Publisher/Editor 2 years

The President-elect shall succeed into the presidency upon completion of one year.

C. Nomination of Officers.

  1. The Nominating Committee shall issue a call for nominations to all members no later than April 15 and shall submit a ballot consisting of the names of all those nominated to all members in good standing no later than May 1.

  2. Any voting member of the Association may submit a petition to the Nominating Committee-to place his/her name in the nomination.

D. Restrictions on Officers.

  1. The President may not serve as an elected officer during the next fiscal year following his/her term as President. In extenuating circumstances, the Executive Board may make an exception.

  2. All elected officers must be qualified members of the organization.

E. Replacement and Impeachment of Officers

  1. An elected officer may be impeached by two-thirds vote of the membership upon recommendation of the Executive Board or upon petition by one-third of the voting members of GRADE.

  2. Officers who resign, are impeached, or are unable to serve during the term of their office shall be replaced for the interim of that term by appointment of the President, with the majority consent of the Executive Board. Should the President resign, be impeached, or become unable to serve, he/she shall be replaced by the President Elect. This replacement shall in no way limit the subsequent presidency of the President Elect.

F. Conflict of Interest

No member of the Executive Board shall participate in any discussion or vote on any matter in which the member or a member of his or her immediate family has a potential conflict of interest.


ARTICLE V – EXECUTIVE BOARD

The Executive Board is made up of the officers listed in Article IV, the immediate past president and the chair persons of the standing committees listed in Article VI. Responsibilities are to uphold the duties listed in Article IV, and to represent GRADE and NADE in a positive and productive manner.


ARTICLE VI – STANDING COMMITTEES

A. Constituency, Powers and Duties

  1. Nominating Committee: The committee shall consist of the President Elect as the chair, immediate past President, President, two at-large members chosen by the President and two at-large members chosen by the other Executive Board members.  This committee shall collect and certify all nominations and votes.

  2. Conference Planning Committee: The committee shall consist of the Vice President as the chair, President, Treasurer, two at-large members chosen by the President and two at-large members chosen by the other Executive Board members.  The committee shall be responsible for planning the annual conference and any other programs deemed necessary by the Executive Board.

  3. Membership Committee: The committee shall consist of the Secretary as the chair, President, Treasurer, two at-large members chosen by the President and two at-large members chosen by the other Executive Board members. This committee shall

  1. devise a systematic plan for recruitment of members,

  2. handle all correspondence regarding membership status, applications, etc.

  3. report to the Executive Board the status of membership at each Committee meeting,

  4. recommend actions which GRADE should consider taking to enhance services to its current membership.

  1. Publications/Newsletter Committee: The committee shall consist of the Publisher/Editor as the chair, President, Secretary, and three at-large members chosen by the Executive Board members.  This committee shall solicit and collect articles, features, and other materials appropriate for the newsletter J-GRADE; edit and publish the newsletter J-GRADE; update the website with all pertinent information and make sure all publications reach each member of the organization.


ARTICLE VII – EXPENDITURE OF FUNDS (BUDGET)

Funds of the organization will be kept in a checking account. Majority vote of the Executive Board shall approve all expenditures. All expenditures require receipts and must be submitted to and retained by the Treasurer.  For each fiscal year, the Executive Board will prepare a budget based upon current funds and projected membership dues and shall submit it to the membership for review every annual conference.  This budget shall indicate the association's expenses and income.


ARTICLE VIII – ANNUAL CONFERENCE
  1. An annual conference shall be held during the fall of each year. Dates and location shall be appropriate for maximum attendance.

  2. A meeting of the membership shall be held at the annual fall conference with a quorum consisting of those members who are present.


ARTICLE IX – AMENDMENTS

Amendments to the by-laws may be made at any annual conference by a majority vote of the membership present, provided such proposed amendments have been prepared in written or electronic form and distributed to the membership prior to the scheduled meeting.




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